Summary
Overview
Work History
Education
Skills
Leadership Experience
References
Timeline
Hi, I’m

Sana Irfan Shaikh

Scarborough,ON

Summary

Highly organized and detail-oriented professional with a strong work ethic and a dedication to achieving goals. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.

Overview

9
years of professional experience

Work History

Statistics Canada

Data Production and Dissemination Coordinator
07.2023 - Current

Job overview

  • Developed proficiency with visualization platforms (PowerBI).
  • Developed custom templates for consistent report formatting
  • Maintained strict adherence to deadlines, successfully delivering reports on time without compromising quality.
  • Proactively identified areas for improvement within reporting processes, implementing changes that resulted in significant time savings.
  • Optimized reporting processes through implementation of automation tools, reducing manual labor requirements significantly.
  • Managed large datasets collected from Census 2021 with advanced analytical tools (Beyond 20/20, Excel, PowerBI), resulting in insightful conclusions presented clearly within final reports.
  • Selected photographs, drawings, sketches and charts to illustrate written materials.
  • Delivered customized reports tailored to specific client needs, ensuring satisfaction and fostering long-term relationships.

Statistics Canada

Management Resources Officer
11.2022 - 07.2023

Job overview

  • Supported workflow of daily administrative tasks to achieve targets and deadlines
  • Created and maintained spreadsheets with advanced Excel functions and calculations to develop reports and lists
  • Proofread and edited documents and reports for staff
  • Compiled records, materials and forms needed to handle different requests
  • Advanced clerical support for daily and special project needs
  • Scheduled meetings, trips and appointments for team and maintained master calendar
  • Offered professional first impression to visitors and callers and gave knowledgeable assistance
  • Tracked project deliverables and kept stakeholders informed with regular updates
  • Supported meetings by setting up spaces and taking detailed notes
  • Coordinated logistics for successful conferences, meetings and special events
  • Promoted productivity by coordinating schedules, meetings and correspondence
  • Updated tracking spreadsheets with metrics and used data to create charts and reports
  • Maintained scheduling and event calendars for staff meetings, parties and important deadlines.

Canada Border Service Agency

Corporate Functions Clerk
12.2021 - 11.2022

Job overview

  • Support Human Resources activities by monitoring and action HR requests submitted to staffing updates general mailbox; complete and issue documentation including acting assignments, casual contracts, deployments, assignments, and HR action forms
  • Daily tasks include updating various trackers
  • Various SAP/CAS roles to update and track movement of employees
  • Update and maintain employee records in MAX forecasting System
  • Assisted in budget forecasting for Fiscal periods
  • Running and analyzing reports in preparation for budget forecasting
  • Track and keep up to date with over 600 employees and movements
  • Prepare and execute necessary paperwork for staffing actions
  • Creating organization charts for position numbers
  • Contact internal and external clients
  • Acted as AS-02 in April 2022

Canada Border Services Agency

Student Border Service Officer
05.2015 - 11.2021

Job overview

  • Re-hired as Student Border Service Officer since, Work with Border Services Officers (BSOs) to ensure the country's security and prosperity by managing the access of people and goods to and from Canada
  • Carry out primary inspections at Toronto Pearson International Airport
  • Promote compliance with Canada's border, trade and tax legislation and regulations through responsible enforcement, quality service
  • Experience using Immigration and Enforcement Software (ICS, ICES, and GCMS)

Statistics Canada

Recruitment Clerk
01.2021 - 08.2021

Job overview

  • Compile, maintain and update records of human resource activities and decisions in the Collection
  • Management Portal; inputs data using a variety of data conversion methods; compile and maintain records of human resource decisions and services; and maintain associated hard-copy files, electronic back-ups, records, and correspondence
  • Respond to written, personal and telephone inquiries from managers and employees regarding staffing activities; respond to incoming calls from the public such as potential applicants
  • Conduct research, compile and collate information to prepare and disseminate a variety of reports and statistics with respect to recruitment activities
  • Compile the results of completed assessments; collects information required to conduct security assessments, including the collection of fingerprints; conducts telephone interviews and reference checks

Sick Kids Hospital

Human Resources Associate
09.2019 - 12.2019

Job overview

  • Assist with recruitment activities which includes preparing profile, posting jobs, creating engaging external advertisements, telephone screen potential candidates, participate in the interview process and conduct reference checks
  • Support the team on a variety of projects including best practice research and training support
  • Aid during annual review process including analyzing compensation
  • Provide administrative support in preparing correspondence, reports, and schedules
  • Ensure data integrity of all systems (Payroll, Benefits and Human Resources Information Systems)
  • Champion, promote, develop, and encourage a positive Health and Safety culture

Education

George Brown College
, Toronto, ON

Post-Graduate from Human Resources Management

University of Toronto
, Toronto, ON

Bachelor's Degree - Double Major from Biology and Psychology

Islamic Foundation of Toronto
, Toronto, ON

Diploma

Skills

  • Advanced MS Office Suite Knowledge
  • Time Management
  • Critical Thinking
  • Risk Management
  • Data Visualization Proficiency
  • Workforce Management
  • Group Dynamics
  • Effective Communication
  • Interpersonal Skills
  • Professionalism
  • Transformative leadership
  • Event Planning Expertise

Leadership Experience

Co-Chair of Diversity and Inclusion Forum ( Statistics Canada, CRSB )

July 2023 - Present

  • Stepped into leadership role within core committee of Diversity and Inclusion Forum during period of disarray, demonstrating proactive and solution-oriented approach to address underlying challenges.
  • Conducted comprehensive assessment of committee's structure, processes, and dynamics to identify root causes contributing to its decline, including issues related to communication breakdowns, lack of clear roles and responsibilities, and low morale.
  • Implemented strategic interventions to rebuild cohesion within committee, fostering supportive and collaborative team environment where members felt valued and empowered to contribute.
  • Established clear goals, priorities, and expectations for committee, setting shared vision and direction to guide collective efforts towards achieving results.
  • Implemented structured meeting agendas and communication protocols to improve efficiency and effectiveness in committee operations, ensuring that meetings were focused, productive, and inclusive of diverse perspectives.
  • Facilitated and co-chaired regular committee meetings, ensuring effective communication, collaboration, and progress towards goals, while fostering an inclusive and respectful environment for diverse perspectives to be heard and considered.
  • Fostered culture of accountability and ownership within committee by assigning specific tasks and holding members responsible for delivering on commitments, celebrating successes, and addressing challenges collectively.
  • Provided ongoing support and mentorship to individual committee members, recognizing their unique strengths and contributions while also offering guidance and resources to help them overcome obstacles and develop professionally.
  • Celebrated small wins and milestones achieved by committee, reinforcing sense of accomplishment and momentum towards larger goals, while also acknowledging importance of resilience and perseverance in overcoming setbacks.
  • Transformed core committee into high-performing team that was united in its commitment, earning recognition from upper management for its revitalized energy, effectiveness, and impact.
  • Facilitated events on topics to enhance employees' understanding and commitment to diversity and inclusion.
  • Established partnerships with other committees to expand diversity and inclusion efforts across organization.
  • Led planning and execution of events celebrating cultural heritage months, Pride month, and other diversity-related observances, fostering sense of belonging and unity among employees.
  • Implemented comprehensive system for tracking committee progress, including key milestones, metrics, and outcomes.
  • Presented committee updates and recommendations to upper management through formal presentations at quarterly Branch Management Meetings, effectively summarizing committee activities, progress, and achievements.
  • Proactively identified opportunities to enhance efforts based on feedback from upper management, adjusting strategies and priorities as needed to drive meaningful progress.
  • Developed extensive Charter of Respect, serving as a foundational document that articulates core committee's unwavering dedication to fostering a culture of inclusivity and respect. Additionally, led effective implementation of innovative policies and procedures derived from this charter.

References

Available Upon Request

Timeline

Data Production and Dissemination Coordinator

Statistics Canada
07.2023 - Current

Management Resources Officer

Statistics Canada
11.2022 - 07.2023

Corporate Functions Clerk

Canada Border Service Agency
12.2021 - 11.2022

Recruitment Clerk

Statistics Canada
01.2021 - 08.2021

Human Resources Associate

Sick Kids Hospital
09.2019 - 12.2019

Student Border Service Officer

Canada Border Services Agency
05.2015 - 11.2021

George Brown College

Post-Graduate from Human Resources Management

University of Toronto

Bachelor's Degree - Double Major from Biology and Psychology

Islamic Foundation of Toronto

Diploma
Sana Irfan Shaikh