PARUL SAJI SIMON
VANCOUVER,BC
Summary
Dedicated supervisory professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Program Administrator
UBC Department of Ophthalmology & Visual Sciences
08.2024 - Current
- Developed and maintained a comprehensive database of program participants, helping to track progress and ensure appropriate follow-up actions were taken as needed.
- Helping with scheduling and maintaining the track records for the residents.
- Managing the Clinical rounds, Academic Half days and rotations efficiently on a day to day basis.
- Tracking vacation, in-lieu days, and performance reviews on One45.
- Processing the reimbursements with PGME and coordinating the residents retreats and Mock orals.
- Coordinating with the Faculty with organizing the Research day for the Department.
- Overseeing the Journal Club, and Coordinating with the recruitment of staff and Fellows, Composing and transcribing correspondence for the Program Director and other related tasks.
- Establishing, and streamlining program processes, procedures and policies. Developing and maintaining a comprehensive position manual.
- Organizing and coordinating program committee meetings, resident events and program events including program or resident retreats, and the annual resident graduation event. Developing and distributing agendas, minutes and supporting materials. Arranging room bookings and catering as needed.
HR & FELLOWSHIP COORDINATOR
UBC, Department Of Ophthalmology & Visual Sciences
11.2023 - 07.2024
- All HR responsibilities of the Department.
- Managing the Fellowship program of the Department, including summer positions and work Learn student workers.
- Coordinated with faculty members to ensure timely and accurate submission of required documents for fellowship applications.
- Creating expenses for the Department Credit card.
- Reconciliation of the department credit card.\
- Well-versed in performing Workday related tasks, including creating and terminating a position, creating a Job requisition, Changing and Assigning the costing allocation of the employees, preparing the LMIA Exempt employment number with IRCC for the International Fellows, submitting the Compensation change for current employees.
- Extensions and Re-appointments of Clinical Faculty members and staff of the Department in liaison with the Central HR at the Dean’s office.
- Creating supplier requests for Clinical Professors on UBC TTPs.
- Assisting the Senior Administrator with overseeing the Department's HR needs.
- Ensuring that the Department meets the UBC workplace standards for health and safety through strategic planning & operations.
- Smoothly processing the Fellowship applications in liaison with the Department Head, connecting with the PGME office, and getting them signed by the Health Officer and Dean.
- Connecting with CPSBC, for license for the Fellows.
FSA Supervisor
UBC Food Services
08.2021 - 10.2023
- Managed the cash deposits for the retail units.
- Entered and corrected time for the employees.
- Managed the daily inventories.
- Ordering and recording waste for the units.
- Processing invoices with the Finance.
- Effectively managing the unit schedules by filing in for sick and vacation calls.
- Reconciling the expenses incurred by the employees through workday.
Administrative HR Assistant
Fresh canvas spa & laser centre
07.2021 - 03.2023
- Scheduled appointments, cancellations & refunds.
- Helping out in hiring processes
- Managed rewards programs including surveys and research.
- Helped in preserving company policies
Corporate Legal Intern
ASC legal, solicitors & Advocates
01.2019 - 05.2019
- Prepared a PowerPoint presentation on, (Common Reporting Standard)
- Preparing Case Law Summaries for clients
- Worked on OECD’s (Organization for Economic Corporation and Development) reports on BEPS (Base Erosion and Profit Shifting).
- Reviewed legal information and proofed documentation for errors.
Education
CPHR - Advanced Human Resource Management
CPHR, BC
Vancouver, BC11.2025
MBA - Business And Organizational Administration
University Canada West
Vancouver, BC07.2021
B.A.LLB. (Hons) - Law
Amity Law School, Delhi
New Delhi, India06.2019
Skills
- HR & Admin tasks
- Supervisor (management)
- Program Management
- Planning and coordination
- Admissions oversight
- Multitasking Abilities
- Inventory, maintaining the CAsh register and online deposits and ordering
- Problem resolution
Certification
- Serve It Right (SIR) - Certificate ID-1501411 (valid up to March 16, 2025).
- Food safety – VBZ6B2NKC4 (valid up to March 10, 2025).
Timeline
Program Administrator
UBC Department of Ophthalmology & Visual Sciences
08.2024 - Current
HR & FELLOWSHIP COORDINATOR
UBC, Department Of Ophthalmology & Visual Sciences
11.2023 - 07.2024
FSA Supervisor
UBC Food Services
08.2021 - 10.2023
Administrative HR Assistant
Fresh canvas spa & laser centre
07.2021 - 03.2023
Corporate Legal Intern
ASC legal, solicitors & Advocates
01.2019 - 05.2019
- Serve It Right (SIR) - Certificate ID-1501411 (valid up to March 16, 2025).
- Food safety – VBZ6B2NKC4 (valid up to March 10, 2025).
CPHR - Advanced Human Resource Management
CPHR, BC
MBA - Business And Organizational Administration
University Canada West
B.A.LLB. (Hons) - Law
Amity Law School, Delhi
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