Summary
Overview
Work History
Education
Skills
Timeline
Generic

Victoria Darin

Deal Administrator
Toronto,ON

Summary

Detail-oriented administrative professional with over 10 years of experience supporting high-performing teams and executives in fast-paced, compliance-driven environments. Skilled in real estate and legal administration, document coordination, and transaction processing. Recognized for maintaining confidentiality, enhancing operational efficiency, and delivering exceptional service. Proficient in industry-standard software and committed to organizational excellence.

Overview

8
8
years of professional experience
4
4
years of post-secondary education
3
3
Languages

Work History

Deal Administrator

Prompton Real Estate
05.2022 - Current
  • Solely responsible for managing administrative needs for a team of 55+ real estate agents, ensuring timely and compliant transaction processing.
  • Accurately enter and oversee all real estate transactions in LoneWolf while ensuring adherence to RECO regulations.
  • Review and validate transaction documentation, including FINTRAC, listing agreements, offers, and amendments.
  • Coordinate onboarding processes for new agents and developers, ensuring completion of all required documentation.
  • Liaise with legal counsel, agents, and internal teams to resolve documentation gaps and compliance issues.
  • Receive, document, and reconcile deal deposits with accurate record keeping.
  • Prepare monthly commission statements for agents and distribute payments to cooperating brokerages.
  • Work closely with the accounting team to facilitate timely disbursements from trust and commission accounts.
  • Generate monthly market reports detailing local real estate trends and performance metrics.
  • Maintain accurate MLS listing statuses and price adjustments in accordance with board regulations.
  • Provide cross-functional administrative support to ensure smooth brokerage operations.

Office Administrator

Prompton Real Estate
12.2019 - 05.2022
  • Supported all departments with administrative tasks including document editing, scheduling, and CRM data entry.
  • Managed inventory, filing systems, and office supplies to ensure operational readiness.
  • Developed and implemented internal procedures to streamline administrative workflows.
  • Coordinated new employee onboarding and organized staff engagement events.
  • Maintained office equipment and resolved issues to ensure continuous productivity.

Receptionist

Chitiz Pathak Law Firm
01.2018 - 01.2019
  • Served as the first point of contact for clients in a legal setting, managing high call volumes and front desk duties.
  • Provided administrative support to legal staff, including file management and correspondence preparation.
  • Maintained professionalism and confidentiality while liaising with clients and stakeholders.

Receptionist

NewDermaMed
03.2017 - 12.2017
  • Scheduled client appointments, processed payments, and managed front-desk operations in a clinical environment.
  • Maintained up-to-date and accurate client records.
  • Ensured a welcoming and efficient experience for all visitors.

Receptionist

L’Attitudes Salon & Spa
03.2017 - 12.2017
  • Handled appointment booking, customer service, and point-of-sale operations in a high-traffic setting.
  • Promoted services and maintained inventory records.
  • Delivered excellent client service while supporting overall front-desk functions.

Education

Diploma - Digital Marketing

Brainstation
Toronto, ON
09.2023 - 11.2023

Business Administration - undefined

George Brown College
Toronto, ON
09.2019 - 01.2021

Arts - Contemporary Studies

Ryerson University
Toronto, ON
09.2014 - 06.2017

Skills

  • Real Estate & Legal Administration
  • Transaction Management & Compliance
  • Document Preparation & Records Management
  • Calendar & Scheduling Coordination
  • Payment Processing & Reconciliation
  • Confidential Data Handling
  • MS Office
  • G Suite
  • LoneWolf
  • CRM
  • BrokerBay
  • WEBForms
  • DocuSign
  • Office management

    Employee relations

    Document management

Timeline

Diploma - Digital Marketing

Brainstation
09.2023 - 11.2023

Deal Administrator

Prompton Real Estate
05.2022 - Current

Office Administrator

Prompton Real Estate
12.2019 - 05.2022

Business Administration - undefined

George Brown College
09.2019 - 01.2021

Receptionist

Chitiz Pathak Law Firm
01.2018 - 01.2019

Receptionist

NewDermaMed
03.2017 - 12.2017

Receptionist

L’Attitudes Salon & Spa
03.2017 - 12.2017

Arts - Contemporary Studies

Ryerson University
09.2014 - 06.2017
Victoria DarinDeal Administrator