Scharmaine Drake

• Handle confidential and sensitive information with discretion and tact.
• Manage executive calendars, scheduling meetings and travel arrangements.
• Facilitate training and onboarding for existing and incoming office staff.
• Demonstrate strong project management skills by maintaining Gantt charts, effectively tracking project timelines and milestones to ensure timely delivery of project components.
• Draft project reports and tables to identify successful outcomes, insights and future recommendations.
• Provide crucial support in potential establishment of a new fund.
• Support development of comprehensive results section for Treasury Board submission.
• Update spreadsheets and create presentations to support executives and boost team productivity.
• Establish and efficiently managed EBinder and ECollab site.

• Proved successful working within tight deadlines and fast-paced atmosphere.
• Prioritized and organized tasks to efficiently accomplish service goals
• Collected, organized and modeled data using APGIS.
• Identified and documented detailed business rules and use cases based on requirements analysis.
• Created various Excel documents to assist with pulling metrics data and presenting them to give concise understanding of best placement for needed resources.
• Completed training in SAP
• Validated results and performed quality assurance to assess accuracy of data
• Worked well in a team setting, providing support and guidance

• General legal administrative duties including, filing, faxing, photocopying, arranging courier services, meeting deadlines;
• Oversight of every day closing calendar, schedules, and facilitated closing dates with Real Estate Brokers, lawyers, and banks for Commercial and Private property;
• Reviewed client files to ensure files contain final documents and are ready to be closed;
• Improved ability in handling of client requests in order to complete assigned tasks;
• Microsoft Excel experience used to create financial records, track confidential information, and manage data;

• Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.

• Bank Deposits
• Tracked expenses and documented records using CLIO, Quickbooks and Excel.
• Performed complex administrative management of sensitive and confidential issues.
• Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.

• Processed financial documents including contracts, expense reports and invoices.

• Data entry and tracking of donor information
• Update daily attendance tracking sheets
• Manage highly confidential client files both electronically and hard copy

• Provide substantive support for various office activities including meetings, answering inquiries either on the phone, in person or via email, providing monthly statistical reports for management and any other administrative support as needed

• Examined incoming shipments to verify quantity and quality.

• Prepared inventory for shipment by attaching tags and labels, preparing shipment documents and securing products on pallets.
• Readied merchandise for sales floor by marking items with identifying codes and accurate pricing.

• Tracked inventory, conducted cycle counts and audits and resolved issues to maintain accurate records.
• Reordered stock to replenish inventory without interruption