Sopeary Sok
Los Angeles
Summary
Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
10
10
years of professional experience
Work History
Executive Assistant / Project Manager
NovumHealth
04.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements
- Domestic travel arrangements, including airline reservations, ground transportation and lodging, meeting scheduling, etc., for executives, Board of Directors, or other parties as requested while managing frequent change requests
- Processed travel expenses and reimbursements for executive team and senior management group.
- Prepare/modify presentations, and manage meeting minutes and action items for internal meetings as needed
- Manage logistics for company event planning
- Perform other duties/special projects as assigned by executives
- Act as liaison with the executive management team, Board members, employees, and the companies and all external parties with which the executive are involved/communicate while exhibiting a positive attitude aligned with NovumHealth values
- Responsible for ensuring compliance with applicable Corporate policies and procedures
- Prioritize and manage a variety of simultaneous projects effectively to successful, timely completion
- Admin functions: payroll, onboarding new employees, digital filing of confidential medical records
Executive Assistant
NDA/ CONFIDENTIAL
01.2022 - 10.2022
- Proactively managed both personal and professional calendars for the CEO
- Coordinated/managed meeting logistics;
- Booked/prepared rooms, organized catering, created materials and took notes
- Coordinated all domestic flight itineraries and followed up with pre-arrival confirmations
- Served as liaison between the executive and external/internal clients
- Acted as a "gatekeeper" creating win-win situations for direct access to the executive’s schedule and available time
- Prioritized conflicting needs; handled matters proactively and followed-through on projects to successful completion
- Arranged internal and external events; company dinners, facilitate information distribution
- Anticipated executive needs and be proactive with timely solutions
- Front facing to clients, partners, vendors, brands, casting, agents, executives, and more
- Brief assistance with managing brand partnerships, product launches, and events
- Supported related administrative needs
Admin Assistant
Avenue George V Paris
01.2021 - 11.2021
- Processed orders, reconciling payments, following up with customer inquiries
- Inventory management, event coordination, attend trade shows/sales
- Pulled sales reports; weekly, monthly and quarterly
- Booked domestic travel
- Created marketing materials using mail chimp
- Data entry
Operations Coordinator
BCBG MAXAZRIA GROUP
02.2019 - 10.2019
- Appointment setting for executive meetings
- Implemented and executed all operational strategies, policies, and measures of effectiveness for Design dept
- Calendar changes, sample statuses, open style issues, etc
- Prepared presentation materials for business planning meetings
- Established and maintained a positive flow of information and communication within departments
- Accountable for planning and partnering with department leads to achieve milestones and deadlines
- Assisted with IT and Facilities needs for the division
- Approved vendor invoices through SAP
- Created and maintains databases and spreadsheet files
E-commerce Merchandiser
Windsor Fashions
10.2017 - 11.2018
- Ensured website and product is refreshed and optimized daily to reflect key products
- Leveraged site data and reporting on site traffic, conversion, pathing, category results, cross sell optimization to optimize performance
- Implemented tactics to optimize and improve the customer experience
- Understood how our customer shops, and adjusted the product through customer experience and analytics
- Worked closely with internal brand leaders to translate key in-store initiatives to the online space
Production Support Associate
BDA, Inc
03.2015 - 10.2016
- Enriched sales orders and generate purchase orders in Oracle EBS
- Project managed/ oversee purchase orders for clients at: Lowes, Michelin, Deloitte and Exxon Mobil
- Directed day to day order processes, including timelines, quality, proof approvals, shipping and tracking
- Acted as a liaison between vendors, clients and account managers
- Set up logistics for all orders and report back to client
- Proactively managed order milestones and provide solutions to issues
- Partnered with departments to increase gross profit revenue and minimize cost of goods sold, while leveraging overall BDA spend
- Trained new employees in department
- Held weekly meeting for all sales on assigned accounts
Buying Office Assistant
Nordstrom
12.2013 - 08.2014
- Verified/edited information in item set ups using programs such as; IPO, RMS and GXS
- Proficient use of Microsoft Excel for data entry and analytics
- Uploaded/downloaded assignments from Sharepoint
- Created/edited purchase orders for shipment
- Pulled shipping and sales reports through RDW
- Approved orders and prepared them for ship dates
- Updated item information through the catalog
- Communicated with vendors on shipping/receiving products
Education
Bachelor's Degree - Journalism
Seattle University
2013
Skills
Calendar Management
Expense Reporting
Writing/Editing
Project Managing
Business Administration
Proficient in: Windows, MAC, Microsoft Office, G Suite, Asana, Slack
Timeline
Executive Assistant / Project Manager
NovumHealth
04.2023 - Current
Executive Assistant
NDA/ CONFIDENTIAL
01.2022 - 10.2022
Admin Assistant
Avenue George V Paris
01.2021 - 11.2021
Operations Coordinator
BCBG MAXAZRIA GROUP
02.2019 - 10.2019
E-commerce Merchandiser
Windsor Fashions
10.2017 - 11.2018
Production Support Associate
BDA, Inc
03.2015 - 10.2016
Buying Office Assistant
Nordstrom
12.2013 - 08.2014
Bachelor's Degree - Journalism
Seattle University
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