KIMBERLY BORGEL

1. Contracts, Bylaws and Agreements

a) Ensure all contracts and agreements are signed with any other person authorized by Council to sign them.

b) Ensure that all bylaws are signed in conjunction with the Chief Elected Official.

c) Ensure that bylaws of the municipality are consolidated as authorized by Council.

d) Ensure that necessary bylaws and resolutions are prepared and submitted to Town Council for consideration.

e) Ensure that all necessary contracts and agreements are prepared and submitted to Town Council for consideration.

f) Use the inspection and law enforcement officer(s) or similar agencies of the Town to ensure that bylaws of the Town are properly enforced.

2. Budget and Finance

a) Prepare and submit to the budget committee of Council estimates of revenue and expenditures and capital programs annually, or as required by Council.

b) Monitor and control municipal spending within the budgets established by Council.

c) Advise Council and make recommendations about the financial condition of the municipality and the policies and programs as may be necessary to carry out the powers, duties and functions of the municipality.

d) Ensure the revenues of the municipality are collected and controlled and receipts are issued in the manner directed by Council.

e) Ensure the accounts for authorized expenditures referred to in Section 248 of the MGA are paid.

f) Ensure accurate records and accounts are kept of the financial affairs of the municipality, including the things on which a municipality's debt limit is based and the things included in the definition of debt for the municipality.

g) Authorize for the entering into of contracts and/or the expenditure of funds where such contracts or expenditure has been approved by Council, either in the budget or otherwise.

h) Responsible for the preparation and submission of the annual estimates and budgets for the Town to the Town Council.

i) Monitor expenditures to ensure compliance to the budget through departments on an ongoing basis.

j) Responsible for the recommendation to Town Council on investments and borrowing on behalf of the Town

k) Issue notices of Assessment and Taxation, manage land sales and registration, tax recovery, land tile searches and changes.

l) Researches, prepares and administers grants or grant opportunities.

3. Policies

a) Establish the structure of the administration of the municipality, and an administrative and reporting policies and procedures.

b) Establish policy and procedures for hiring all employees of the municipality to carry out the powers, duties and functions delegated to those employees.

c) Ensure that the policies and programs of the municipality are implemented.

d) Responsible for the preparation and submission of policies to the Town Council.

4. Staff Supervision

a) Supervise, direct, hire, fire, discipline, terminate, demote, transfer and direct all employees of the municipality.

5. General

a) Manages the short and long-term planning, operation, delivery and evaluation of all programs and services within existing policies. Develops new programs and policies in consultation with and under the direction of Council.

b) Prepare all Council regular and special meeting and public hearing agendas, ensuring the issues regarding the attention of council are brought forward in a timely manner and that all background information or documentation is available to facilitate informed decision making.

c) Advise and inform Council in the operations and affairs of the municipality.

d) Attend all meetings of Council and committees of Council and other meetings as are required by Council, or ensures an appointed designate serves in his/her absence.

e) Prepare and submit to Council such reports and recommendations as may be required by Council or Council committees.

f) To review all requests of any person to obtain information in possession the municipality and to provide such information in accordance with the MGA.

g) Ensure that the sufficiency of all petitions to Council be determined as set out in the MGA.

h) Accept service of all notices and documents on behalf of the municipality.

i) Provide certification of notices, decisions, documents and any other certificates or statutory declarations as provided for or required by the MGA.

j) Ensure that all minutes of Council meetings are signed in conjunction with the person presiding at the meeting.

k) Advise Council on strategy and policy with respect to land use planning and economic development for the Town.

l) Assist the Contract Development Officer with development matters, including assurance of compliance to the Town’s Land Use Bylaw, Municipal Development Plan and Intermunicipal Development Plan.

m) Exercise such other powers, duties and functions as may be required by Council from time to time.

6. Other

a) Instructs Town Solicitor to commence, defend or otherwise conduct legal proceedings in the interest of the Town.

b) Responsible for ensuring compliance with Town of Killam Policies, the Health and Safety Program and the Human Resources guidelines and procedures.

c) Establishes and maintains positive relationships with Federal and Provincials government departments and neighbouring municipalities with respect to matters of interest to the Town.

d) Perform any other duties as requested by Town Council.

Under the direction of the CAO, the Assistant CAO shall be responsible for General Administration, Council Meeting Preparation and Follow-up, Assessment & Taxes:

General Administration:

· Coordinate meetings/special events for Council and Administration to attend

· Book Council Chambers and maintain schedule for same

· Prepare Council Chambers for meetings

· Program, Course, Conference registrations for Council and CAO

· Responsible for daily receipt and distribution of all mail

· Answer email queries and activities related/generated from email

· Represent the town on various committees and at various meetings

· Represent the town and signing documents on behalf of the town as delegated by the CAO (And as an alternate to the CAO)

· Website and Social Media Maintenance

Financial:

· Prepare various financial statements and reports

· Prepare Bank Reconciliation Statements, General Ledger Distribution

· Payroll & Benefits

Council Meeting Preparation & Follow-up:

· Prepare Agendas and Addendums

· Prepare Council Meeting Packages

· Prepare minutes, completing the necessary correspondence and reports

· Maintain electronic files of minutes, bylaws, resolutions and policies for the town

· Follow-up letters and inquiries

· Maintain minutes and bylaw books

• Booking Boardrooms
• Receiving and directing phone calls
• Courteously greeting walk in clients and informing appropriate personnel
• Receiving and distributing incoming mail
• Organizing photocopying and printing as required
• Filing
• Data Entry