Jenelle Gutscher
Walkerton
Summary
Results-oriented Document Control Specialist with a track record of implementing efficient document control processes to ensure accuracy and completeness of documents. Skilled in auditing documents and maintaining accurate records. Proficient in electronic filing systems and experienced in working with multiple document control systems such as SharePoint, Aconex, and Adobe Acrobat. Collaborative team player with excellent attention to detail and strong problem-solving abilities.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Document Control Specialist
Shoreline Power Group
Kincardine
08.2019 - Current
- Managed document control processes for regulatory compliance and project documentation.
- Organized and maintained electronic and paper records according to company standards.
- Reviewed incoming documents for accuracy, completeness, and proper formatting.
- Facilitated document approvals by coordinating with engineering and project management teams.
- Developed training materials for staff on document management systems and procedures.
- Implemented process improvements to streamline document retrieval and distribution workflows.
- Collaborated with cross-functional teams to ensure timely updates to project documentation.
- Monitored version control of documents to prevent discrepancies in project files.
- Analyzed existing workflow processes related to document control operations and identified opportunities for improvement.
- Coordinated document reviews and approvals between departments.
- Maintained an updated library of all current corporate documents including manuals, forms, policies.
- Conducted regular audits of documents for accuracy, consistency, and completeness.
- Performed data entry into various databases used for tracking document revisions.
- Resolved discrepancies between versions of documents prior to their approval or release.
- Ensured that documents met all quality requirements before being released for distribution or use.
- Maintained all documents in a secure electronic database.
- Ensured compliance with regulatory requirements related to document control.
- Responded quickly to requests from internal customers regarding the status of their documents or projects.
- Organized, maintained and safeguarded files and databases.
- Submitted project documentation to management for approval, transmitting approved documents to customer.
- Performed file backup to properly store and archive electronic registers.
- Monitored due dates for drawings, specifications and technical manuals.
- Worked closely with stakeholders to maintain and resolve document and drawing issues.
- Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
- Uploaded documents to control sites, tracked transmittals and coordinated revisions.
- Converted documents for specific personnel or project needs.
- Filled out and stored transmittal logs for permanent records.
- Destroyed obsolete and outdated records using company-mandated procedures.
- Kept electronic content legal, secure and accessible for relevant internal and external parties.
Records Clerk
7 ACRES
Tiverton
09.2016 - 08.2019
- Organized and maintained physical and electronic records for efficient access.
- Processed incoming documents by scanning and categorizing files accurately.
- Reviewed records for accuracy and completeness before storage or destruction.
- Trained new staff on record-keeping procedures and best practices.
- Managed all paperwork and accurately filed each piece alphabetically and according to significance.
- Processed incoming mail by sorting, logging, scanning and filing appropriately.
- Created new folders for incoming records requests as necessary.
- Retrieved, sorted, copied and filed all documents and paperwork.
- Performed quality control checks to ensure accuracy of information entered into database.
- Strictly adhered to confidentiality dictations to safeguard information.
- Assisted other departments with retrieving archived materials.
- Performed basic administrative duties by answering calls, taking messages, data entry, typing tasks and locating files upon request.
- Generated reports on file activity within specified time frames.
- Responded promptly to inquiries about records management processes.
- Resolved discrepancies between physical files and digital databases.
Education
High School Diploma -
Chesley District High School
ChesleySkills
- Electronic filing
- Auditing documents
- Adobe Acrobat
- Standard operating procedures
- Skilled in [software]
- Teamwork and collaboration
- Attention to detail
- Time management
- Problem-solving abilities
- Organizational skills
- Excellent communication
- Reliability
- Self-motivation
- Decision-making
Certification
Orange Badge 2020
Bruce Power Security Clearance 2020
Police Check 2019
References
References available upon request
Timeline
Document Control Specialist
Shoreline Power Group
08.2019 - Current
Records Clerk
7 ACRES
09.2016 - 08.2019
High School Diploma -
Chesley District High School