Jenelle Gutscher
Walkerton,Canada
Summary
Results-oriented Document Control Specialist with expertise in utilizing database management software such as SharePoint and Oracle E-Business Suite for effective tracking and storage of documentation. Proven track record of conducting regular audits to guarantee adherence to established protocols and generating reports detailing changes made throughout the document lifecycle. Skilled in document control software and proficient in records management, ensuring accuracy, compliance, and confidentiality. Strong attention to detail, excellent communication, and problem-solving abilities.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Document Control Specialist
Shoreline Power Group
08.2019 - Current
- Conducted regular audits of document control procedures to guarantee adherence to established protocols
- Maintained accurate records of all documents, including versions, revisions, and updates
- Developed and implemented document control processes to ensure accuracy and completeness of documents
- Coordinated with external vendors on matters related to document control
- Prepared detailed instructions for users on how best to utilize the document control system
- Created and managed an electronic filing system for easy access to documents
- Organized physical archives in accordance with company standards
- Resolved any discrepancies between different versions of a given document
- Collaborated closely with other departments to ensure timely delivery of documents
- Verified that all archived documents were properly labeled, indexed, and stored securely
- Provided training on the use of document control systems to staff members
- Identified potential issues within the document control process and proposed solutions accordingly
- Reviewed and edited documents for accuracy, consistency, and compliance
- Worked with multiple document control systems such as SharePoint, Aconex and Adobe Acrobat
- Optimized document control productivity, efficiency and service quality across departments
- Remained informed of latest trends and technology to support document control functions
- Searched electronic sources, such as databases, and repositories and manual sources for information
- Prepared support documentation and training materials for end users of document
- Assisted in assessment, acquisition, and deployment of new electronic document management systems
- Developed, documented, and maintained standards, best practices, and system usage procedures
- Implemented electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists
- Analyzed existing data entry processes for efficiency improvements
- Processed requests from internal customers for various types of documentation
Records Clerk
7 ACRES
09.2016 - 08.2019
- Responded quickly to client inquiries regarding record availability or status updates
- Organized physical and digital files for easy retrieval of information
- Adhered to organizational procedures by consistently performing clerical duties within guidelines
- Identified discrepancies between stored data and actual files on hand during audits
- Prepared monthly reports detailing activity within the department related to record keeping activities
- Verified accuracy of all incoming documentation prior to filing or entering into the system
- Identified aids to locate files by researching information systems
- Conducted periodic audits of existing records to ensure accuracy and completeness of files
- Utilized database management software to store, track and manage records
- Assigned and recorded and stamped identification numbers and codes to index materials for filing
- Modified and improved filing systems and implemented new filing systems
- Created new folders in both physical and digital formats when necessary
- Coordinated destruction and archiving process for inactive documents in accordance with established protocols
- Resolved any issues concerning missing or incorrect information found in the system
Education
High School Diploma - undefined
Chesley District High School
Chesley06.2012
Skills
- Document review
- Document formatting
- Document management
- Document control software
- Electronic filing
- Auditing documents
- Compliance controls
- Adobe acrobat
- Standard operating procedures
- Document scanning
- Process improvements
- Records maintenance
- Skilled in [software]
- Teamwork and collaboration
- Attention to detail
- Time management
- Problem-solving abilities
- Organizational skills
- Excellent communication
- Reliability
- Self motivation
- Decision-making
Certification
Orange Badge
Languages
English
Full Professional
Timeline
Document Control Specialist
Shoreline Power Group
08.2019 - Current
Records Clerk
7 ACRES
09.2016 - 08.2019
High School Diploma - undefined
Chesley District High School
Orange Badge
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