Allia Janes
Calgary
Summary
To obtain a position as an Executive Assistant and/or Corporate Paralegal.
I am a Corporate Paralegal with a total of 11 years of experience, including several years of maintaining the corporate records for the portfolio of the British Columbia Investment Management Corporation, a large institutional fund manager on behalf of public sector clients, at a top Western Canadian firm. I am currently in search of a new challenge.
Overview
28
28
years of professional experience
Work History
Corporate & Investor Relations Administrator
Mosaic Capital Corporation
12.2016 - 09.2020
- Assist the Executive Team with administrative aspects of Corporate business transactions (ie. acquisitions, LOI, CA, NDA, file set-up);
- Prepare corporate records documentation (ie. resolutions, minutes, registries);
- Register internal trading transactions with SEDI;
- Submit to SEDAR when required;
- Prepare Board of Director packages;
- Support to the Board of Directors;
- Internal support to management team;
- Act as initial contact for Investor Relations inquiries;
- Assist the Manager, Investor Relations with coordination of meetings and trips for IR team;
- Assist the Executive Team with administrative aspects of Investor Relations documentation and presentations;
- Create and dissemination of press releases over the newswire;
- Update company website and other systems related to Investor Relations communications;
- Assist with annual and quarterly mail-outs, coordinate Annual General Meetings, including correspondence to shareholders and stakeholders
Corporate Governance Professional
Mosaic Capital Corporation
Calgary
12.2016 - 06.2019
- Organized and printed statements and transcripts;
- Filed and organized personnel information;
- Managed front reception
Corporate Paralegal for Rita C. Andreone Q.C.
Lawson Lundell LLP
09.2012 - 05.2014
- Maintain the corporate records of British Columbia Investment Management Corporation, consisting of bcIMC and over 200 Federal Corporations;
- Co-ordinate all aspects of quarterly Board of Director, Audit Committee and Human Resource Committee meetings (review Agenda to ensure adherence to Board, Audit and Human Resource schedules, distribution of materials to all Board and Committee members, liaise with the various investee corporations to ensure shareholder's demands are met);
- Provide support to Ms. Andreone in her role as Corporate Secretary of various bcIMC realty investee corporations, including drafting minutes for quarterly Board of Director, Audit Committee and Human Resource Committee meetings;
- Draft Consent Director Resolutions and Human Resource Committee Resolutions for investee corporations;
- Assist Jag Shergill, Partner and Assistant Corporate Secretary of bcIMC Realty Corporation with various quarterly share transactions and re-organizational transactions for various bcIMC Realty Federal Corporations
Legal Assistant/Paralegal Hybrid
McCullough O'Connor Irwin LLP
02.2011 - 09.2012
- Attend to all SEDAR filings;
- Draft and attend to electronic BCSC filings;
- Conduct due diligence searches for various types of targets;
- Conduct PPSA searches and draft and file registration;
- Attend to TSX filings (Secure File);
- Draft and File TSX Venture Exchange Filings;
- Draft Information Circulars and Prepare Annual General Meeting materials
Professional Model
Lizbell Models
Vancouver
01.1993 - 12.2008
- Company Overview: Vancouver, BC
- Worked as a runway, editorial, commercial, and catalogue model throughout New York, Tokyo, Paris, London, Barcelona, Hamburg, and Canada;
- Managed financial, scheduling, and professional decisions;
- Completed assignments in a busy and fast-paced environment;
- Learned to work well within a group setting and understand client needs
- Vancouver, BC
Education
Cores Level 1 -
MacEwan University
Paralegal Program - Corporate
Vancouver Community College
Legal Administrative Assistant Program -
Vancouver Community College
Administrative Assistant Program -
Vancouver Community College
French Immersion Graduate -
Vancouver Technical Secondary School
Skills
- Oral and written fluency in French and English
- Excellent interpersonal and communication skills
- Strong knowledge of Corporate Governance
- Excellent MS Office skills
- Proficient with ALF Corporate Records Management Software
- Proficient in SEDI and SEDAR filings
- Typing Speed: 85 words per minute
Timeline
Corporate Governance Professional
Mosaic Capital Corporation
12.2016 - 06.2019
Corporate & Investor Relations Administrator
Mosaic Capital Corporation
12.2016 - 09.2020
Corporate Paralegal for Rita C. Andreone Q.C.
Lawson Lundell LLP
09.2012 - 05.2014
Legal Assistant/Paralegal Hybrid
McCullough O'Connor Irwin LLP
02.2011 - 09.2012
Professional Model
Lizbell Models
01.1993 - 12.2008
Cores Level 1 -
MacEwan University
Paralegal Program - Corporate
Vancouver Community College
Legal Administrative Assistant Program -
Vancouver Community College
Administrative Assistant Program -
Vancouver Community College
French Immersion Graduate -
Vancouver Technical Secondary School