Zahra Mohamud
Surrey,BC
Summary
Experienced Confidential Assistant with a five-year background in offering strategic administrative support to senior leaders. Esteemed for maintaining composure in high-pressure environments, demonstrating robust decision-making skills, adeptly managing tasks, and upholding excellent communication and discretion.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Confidential Assistant, Office of Equity
Kwantlen Polytechnic University
04.2023 - Current
- Proficiently managed the Vice President's schedule and prioritized tasks, ensuring efficient coordination of meetings and activities with other senior leaders across the University.
- Effectively disseminated information about OEIC events and training opportunities through diverse channels, such as email newsletters and social media platforms, resulting in increased engagement and participation from faculty, staff, and student attendees.
- Ensured the smooth operation of key internal committees, including the Accessibility Committee and the President's Diversity and Equity Committee. This involved preparing thorough meeting agenda packages, recording accurate minutes, and ensuring timely follow-up on action items.
- Managed monthly expense reports, implemented cost-saving measures for event catering while ensuring quality service for attendees, and proactively identified upcoming expenses, optimizing budget utilization.
- Successfully organized and executed university-wide events, including annual conferences, webinars and workshops on Anti-Racism and Accessibility, overseeing logistics, catering, and coordination with vendors and stakeholders, both in-person and online.
- Conducted thorough research and synthesized findings into concise summary reports and presentations, supporting decision-making processes for the Vice President in meetings with the University President and advisory committees.
- Championed diversity, equity, and inclusion initiatives by embedding anti-racism principles into administrative practices, serving as a vocal advocate for equity within the department and broader university community.
- Exhibited a commitment to confidentiality and discretion in managing sensitive information, fostering a culture of privacy and trust in all administrative tasks supporting the Vice President.
Deans Assistant, Faculty of Arts
Kwantlen Polytechnic University
09.2019 - 04.2023
- Effectively managed daily calendars and meeting scheduling for six leaders, including the Dean, four Associate Deans, and the Divisional Business Manager. Additionally, served as the Dean's primary liaison, fostering robust relationships with faculty and senior leaders across the institution.
- Provided comprehensive administrative support for a dozen departmental and university-wide committees. Consistently delivered excellent service in coordinating annual retreats and general meetings.
- Demonstrated exceptional judgment and discretion in the monthly processing of 200-300 HR files, contracts, invoices and emails, consistently upholding confidentiality.
- Efficiently handled monthly expense reports and arranged travel for the entire senior leadership team.
Admin Support, Taskforce on Antiracism, Secondment
Kwantlen Polytechnic University
06.2020 - 10.2022
- Coordinated meetings and outreach efforts for the TFA, including comprehensive administrative support for monthly meetings and scheduling for discussions between the committee chair, faculty and leadership across KPU.
- Organized online anti-racism workshops for KPU employees and students, ensuring accessible and engaging educational opportunities.
- Supported research and assisted with survey efforts to gather concerns and perspectives on racism and equity from students and staff.
- Coordinated communication efforts including drafting announcements, disseminating updates, and promoting events to increase awareness and participation.
Administrative Assistant
American School Of Creative Science
01.2018 - 07.2019
- Enhanced efficiency by creating and proficiently managing databases to monitor, analyze, and report on student performance on a semester basis.
- Played a pivotal role in designing and implementing updated administrative protocols for field trips, ensuring compliance with regulatory standards and enhancing safety measures.
- Collaborated closely with faculty members to plan and execute school events within allocated budgets and safety guidelines, fostering a memorable and secure environment for student participation and engagement.
Education
Bachelor of Arts - Psychology
Simon Fraser University
BC, Canada04.2014
Skills
- Microsoft Office Suite
- SharePoint
- MS Teams, Zoom
- Presentation Creation
- Meeting Support
- Executive Calendar Management
- Expense Reporting
- Travel Coordination
Accomplishments
- Recognized by the President of Kwantlen Polytechnic University for contributions to the Taskforce on Anti-Racism (Oct 2022).
- Seconded to provide administrative support to the Taskforce on Anti-Racism (June 2020- Oct 2022).
Certification
Antiracism Education Certificate - Canadian Centre for Diversity and Inclusion (2024)
Foundations in IDEA Certificate - Canadian Centre for Diversity and Inclusion (2023)
KPU Internal Workshops with Bakau Consulting
- Inclusive Communications (2023)
- Anti-Asian Racism (2023)
- Fundamentals of Anti-Racism (2023)
- Fundamentals of Anti-Oppression (2023)
- Anti-Racism and Lessons from Liberation (2021)
- Inclusive Language and Anti-Oppressive Communication (2021)
Timeline
Confidential Assistant, Office of Equity
Kwantlen Polytechnic University
04.2023 - Current
Admin Support, Taskforce on Antiracism, Secondment
Kwantlen Polytechnic University
06.2020 - 10.2022
Deans Assistant, Faculty of Arts
Kwantlen Polytechnic University
09.2019 - 04.2023
Administrative Assistant
American School Of Creative Science
01.2018 - 07.2019
Bachelor of Arts - Psychology
Simon Fraser University
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