Summary
Overview
Work History
Education
Skills
Certification
Affiliations
Awards
Timeline
Generic

Tara McCay

Roseville

Summary

Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

6
6
years of professional experience
3
3
years of post-secondary education
1
1
Certification

Work History

Legal Secretary

Freeman Mathis & Gary
Roseville, CA
09.2024 - Current
  • Prepare and collect conflict of interest checks, open new files and maintain client files
  • Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
  • Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
  • Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions.

Executive/Legal Assistant

American Pacific Mortgage Corporation
Roseville, CA
09.2022 - 08.2024
  • Developed effective relationships with internal departments, clients, vendors, and other outside agencies
  • Provided administrative support to high-level executives and attorneys, including managing correspondence, preparing legal documents and tracking case deadlines
  • Prepared expense reports detailing expenditures related to business trips
  • Managed attorney calendars and scheduled appointments, hearings, and depositions
  • Facilitated communication between attorneys, courts, and outside agencies as needed
  • Conducted legal research and gathered pertinent legal information.

Executive Assistant

American Pacific Mortgage Corporation
Roseville, CA
09.2020 - 09.2022
  • Provided exceptional customer service as a liaison between employees and HR, addressing inquiries promptly while preserving professionalism at all times
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
  • Used advanced software to prepare documents, reports and presentations
  • Processed invoices, payroll, and payments in line with bookkeeping processes

Administrative Assistant

Tri Counties Bank
Roseville, CA
06.2020 - 09.2020
  • Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of team performance
  • Monitored office calendars to plan meetings, activities and travel to maximize productivity
  • Created spreadsheets and databases to track, analyze and report on performance and sales data and produced presentations based on collected data.

Administrative Assistant

Rabobank, N.A/Mechanics Bank
Roseville, CA
10.2018 - 06.2020
  • Manage front desk, acting as first line of defense by screening phone calls, directing department emails and greeting customers and employees
  • Directly assist Executive Management Group by maintaining calendars, conducting monthly audits of cost centers, creating expense reports, coordinating travel, and reservation management
  • Demonstrate ability to improve daily operations, record-keeping and data entry for increased efficiency.

Education

Paralegal Training Program -

UCLA Extension
Los Angeles, CA
01.2024 - 11.2024

Bachelor of Arts - Communication Studies

California State University-Sacramento
Sacramento, CA
01.2015 - 12.2016

Skills

Executive support

Client Relations & Relationship Management

Interpersonal Skills

Confidentiality & Discretion

Expense Reporting

Adaptability

Calendar Management

Organizational Skills

Certification

Notary Public, Placer County, National Notary Association

Affiliations

Sacramento Valley Paralegal Association

Awards

2023 APM Respect Award
One of three employees selected from 2,749 to receive the prestigious Respect Award for exceptional customer service and communication skills. Award presented by the Executive Leadership Team

Timeline

Legal Secretary

Freeman Mathis & Gary
09.2024 - Current

Paralegal Training Program -

UCLA Extension
01.2024 - 11.2024

Executive/Legal Assistant

American Pacific Mortgage Corporation
09.2022 - 08.2024

Executive Assistant

American Pacific Mortgage Corporation
09.2020 - 09.2022

Administrative Assistant

Tri Counties Bank
06.2020 - 09.2020

Administrative Assistant

Rabobank, N.A/Mechanics Bank
10.2018 - 06.2020

Bachelor of Arts - Communication Studies

California State University-Sacramento
01.2015 - 12.2016
Notary Public, Placer County, National Notary Association
Tara McCay