TARA MCCAY
Roseville
Summary
Experienced professional with a strong background in executive support. Efficiently manages complex schedules, coordinates meetings, and handles confidential information. Exceptional communication, organizational, and problem-solving skills ensure seamless office operations. Committed to fostering team collaboration and achieving results, while remaining adaptable to changing needs and priorities. Known for dependability and resourcefulness, consistently delivers high-quality outcomes.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Legal Secretary
Freeman Mathis & Gary
09.2024 - Current
- Prepare and collect conflict of interest checks, open new files and maintain client files
- Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
- Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
- Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions.
Executive/Legal Assistant
American Pacific Mortgage Corporation
09.2022 - Current
- Developed effective relationships with internal departments, clients, vendors, and other outside agencies
- Provided administrative support to high-level executives and attorneys, including managing correspondence, preparing legal documents and tracking case deadlines
- Prepared expense reports detailing expenditures related to business trips
- Managed attorney calendars and scheduled appointments, hearings, and depositions
- Facilitated communication between attorneys, courts, and outside agencies as needed
- Conducted legal research and gathered pertinent legal information.
Executive Assistant
American Pacific Mortgage Corporation
09.2020 - 09.2022
- Execute various administrative tasks, including travel arrangements, complex scheduling, expense management, and other correspondence for Vice President of Human Resources
- Used advanced software to prepare documents, reports and presentations
- Screened calls and emails and responded accordingly to support executive correspondence
- Processed invoices, payroll, and payments in line with bookkeeping processes.
Administrative Assistant
Tri Counties Bank
06.2020 - 09.2020
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of team performance
- Monitored office calendars to plan meetings, activities and travel to maximize productivity
- Created spreadsheets and databases to track, analyze and report on performance and sales data and produced presentations based on collected data.
Administrative Assistant
Rabobank, N.A/Mechanics Bank
10.2018 - 06.2020
- Manage front desk, acting as first line of defense by screening phone calls, directing department emails and greeting customers and employees
- Directly assist Executive Management Group by maintaining calendars, conducting monthly audits of cost centers, creating expense reports, coordinating travel, and reservation management
- Demonstrate ability to improve daily operations, record-keeping and data entry for increased efficiency.
Education
Paralegal Training Program -
UCLA Extension
Los Angeles, CA11.2024
B.A. in Communication Studies - undefined
California State University-Sacramento
Sacramento, CA11.2016
Skills
- Client Relations
- Interpersonal Skills
- Confidentiality and Discretion
- Expense Reporting
- Executive Support
- Adaptability
- Organizational Skills
- Client Relationship Management
- Calendar Management Mastery
Certification
Notary Public, Placer County, National Notary Association
Awards
2023 APM Respect Award, One of 3 employees to win the 2023 Respect award for outstanding customer service and communication, in a company of 2,749 employees.
Timeline
Legal Secretary
Freeman Mathis & Gary
09.2024 - Current
Executive/Legal Assistant
American Pacific Mortgage Corporation
09.2022 - Current
Executive Assistant
American Pacific Mortgage Corporation
09.2020 - 09.2022
Administrative Assistant
Tri Counties Bank
06.2020 - 09.2020
Administrative Assistant
Rabobank, N.A/Mechanics Bank
10.2018 - 06.2020
B.A. in Communication Studies - undefined
California State University-Sacramento
Notary Public, Placer County, National Notary Association
Paralegal Training Program -
UCLA Extension
Similar Profiles
Tara McCayTara McCay
Legal Secretary at Freeman Mathis & GaryLegal Secretary at Freeman Mathis & Gary
Rodney LumpkinsRodney Lumpkins
Director of Litigation Support and Paralegals at Freeman, Mathis & Gary, LLPDirector of Litigation Support and Paralegals at Freeman, Mathis & Gary, LLP
Alisha WilliamsAlisha Williams
Appeals Coordinator at Freeman Mathis & GaryAppeals Coordinator at Freeman Mathis & Gary