Sylvia Castaneda
Bakersfield,CA
Summary
Professional financial specialist with strong record in bookkeeping and financial management. Adept at maintaining accurate records, payroll processing, and managing accounts payable and receivable. Known for excellent team collaboration, flexibility, and reliability, ensuring compliance and timely financial reporting. Skilled in QuickBooks, Microsoft Excel, and financial analysis, bringing valuable insights to drive organizational success.
Overview
14
14
years of professional experience
Work History
Full Charge Bookkeeper Temporary Position
Advanced Industrial Services, Inc.
Bakersfield, CA
01.2025 - 10.2025
- Redesigned the general ledger, prepared weekly workers’ compensation spreadsheets, reconciled credit cards, developed cost-of-goods-sold processes, and managed financial records, accounts payable, accounts receivable, and bank reconciliations.
- Managed full-cycle accounts payable and receivable processes to ensure accurate financial reporting.
- Reconciled bank statements and general ledger accounts to maintain financial integrity.
- Prepared monthly financial statements, providing insights into cash flow and profitability trends.
Financial Controller
Environmental Safety Solutions, Inc./Environmental Safety Solutions Oilfield Support, LLC
Bakersfield, CA
01.2022 - 01.2025
- Oversaw companies accounting operations with accuracy and integrity with extensive experience in financial operations, reporting, payroll, and employee relations. Proven ability to streamline processes, ensure compliance, and deliver accurate, timely financial data to support strategic decision-making. Adept at mentoring teams, solving operational challenges, and managing cross-functional responsibilities across office, field, and warehouse environments.
- Directed financial management for both companies.
- Oversaw accounting activities, ensuring accuracy and timeliness of financial records to support financial integrity.
- Produced comprehensive financial statements and management reports.
- Developed budgets and forecasts using historical accounting data and operational trends to guide financial planning.
- Identified cost-saving opportunities by improving efficiency and eliminating reporting redundancies.
- Developed comprehensive processes for accounting, warehouse, and administrative divisions.
- Designed employee onboarding process, including handbook and necessary forms.
- Full Cycle Payroll, including quarterly, yearly, W2s and reconciliation.
- Recorded journal entries accurately to maintain financial records.
- Costing Accounting, tracking, and analyzing posting to appropriate jobs and class.
- Compiled weekly cash flow sheets to monitor financial liquidity.
- Reconcile banks, credit cards, notes and liabilities accounts.
- Established an organized filing system for accounts payable, receivable, and HR.
- Evaluated annual insurance renewals to maintain coverage and compliance.
- Prepare monthly workers’ compensation reports and yearly audit.
- Prepare Sales Tax Report, and 1099 Reporting
Bookkeeper
Patrick Birchfield CPA
Bakersfield, CA
02.2021 - 11.2021
- Reconciled complex client accounts and restructured general ledgers for multiple clients to ensure accurate financial reporting, recorded payroll and fixed assets, and balanced notes payable and receivable while reconciling monthly bank and credit card statements.
- Managed accounts payable and receivable processes with accuracy and attention to detail.
- Prepared monthly financial statements, ensuring compliance with accounting standards.
- Utilized QuickBooks for tracking expenses, income, and generating reports efficiently.
- Managed approximately 10 clients, oversaw all clients.
Full Charge Bookkeeper/Payroll
Healthcare Finance Direct, LLC/Advance Technologies Enterprises/Crosscheck
Bakersfield, CA
01.2013 - 11.2020
- Managed all accounting functions and reconciliations, ensuring accuracy and compliance. Accounts Payable: Review monthly invoices, confirm rates and quantity to contracts, distribute for approval, code, and post to general ledger, write checks, 50+ monthly invoices, including credit card statements. Pay all invoices according to due dates. Reconciled monthly accounts payable to financial statements. Accounts Receivable: Create invoices, per contract agreements, post payments. Reconcile monthly AR. Reconcile General Ledger accounts accurately. Reconcile multi-checking and savings accounts. Payroll: Process payroll for 99+ employees, through ADP Workforce. Review employee timecards, work with managers in approving time off, accurately. Processed payroll deductions and taxes, preparing quarterly and year-end payroll reports for compliance. Reconcile General Ledger accounts, fixed assets, bank statements, and petty cash and prepare monthly Journal Entries. Prepare 1099. Amortizations Schedules, Note Payables, etc.
- Managed full-cycle accounts payable and receivable processes to ensure accuracy and timeliness.
- Reconciled monthly bank statements, identifying discrepancies and resolving issues promptly.
- Prepared financial reports, including income statements and balance sheets, ensuring compliance with industry standards.
Full Charge Bookkeeper
Cita Development/Treble, LLC/Westchester/3MB, LLC.
Bakersfield, CA
02.2012 - 01.2013
- Solely responsible for processing all accounts payable, posting into QuickBooks desktop, reconciling accounts payable, processing vendor payments. File Preliminary Notices, releases, and liens. Handled accounts receivable by creating invoices and posting customer checks. Reconcile monthly bank and credit card statements, notes payable loans, interoffice notes between companies. Create structures for construction, and division. Process payroll for 14 employees. Prepare monthly journal entries, if needed. Handle all subcontractors, requesting necessary documents prior to all jobs. Assist owner in decision making for all companies.
- Prepare financial reports requested by Accountant. Prepare Assist with Forecasting/ Estimating for the year. Usage Tax Returns, Monthly Profit & Loss, Balance Sheets and Trial Balances, and Year End Reports. Employee Benefits, monitor all benefits invoices, reconcile with current and new employees. Prepare Benefits Medical Premium letters for employees on leave. Human Resources, onboarding, and terminations of employees. Prepare daily cash flow, forecasting and bank balance. Handle all benefits, medical, FSA and 401K. Prepared special financial reports requested by owner. Handled multi-company financial operations.
Education
1 year of College -
Skills
- QuickBooks Desktop/Online
- T-Sheets Time Tracking
- Microsoft Software
- Google Workspace
- ADP Payroll Software
- Full Cycle Payroll
- Full Cycle Payables
- Full Cycle Receivables
- Multi-Client Bookkeeping
- Account Reconciliations
- Intercompany Transactions
- Cash Flow Management
Timeline
Full Charge Bookkeeper Temporary Position
Advanced Industrial Services, Inc.
01.2025 - 10.2025
Financial Controller
Environmental Safety Solutions, Inc./Environmental Safety Solutions Oilfield Support, LLC
01.2022 - 01.2025
Bookkeeper
Patrick Birchfield CPA
02.2021 - 11.2021
Full Charge Bookkeeper/Payroll
Healthcare Finance Direct, LLC/Advance Technologies Enterprises/Crosscheck
01.2013 - 11.2020
Full Charge Bookkeeper
Cita Development/Treble, LLC/Westchester/3MB, LLC.
02.2012 - 01.2013