Sanaa Mohammad
Saint-Laurent,QC
Summary
Reliable and dedicated administrative and legal support professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and task prioritization skills. Self-motivated work ethic to perform effectively various clerical tasks in independent or team environments.
Overview
8
8
years of professional experience
Work History
Legal Administrative Assistant
McMillan LLP
04.2022 - Current
- Drafting correspondence;
- Management and organization of documents in our document management system;
- Customer/file management (opening new files/customers, customer lifecycle modification forms Intapp Open);
- Office and file organization;
- Conflict search;
- Meeting coordination and planning;
- Agenda management;
- Couriering documents and communicating with the Business Center; DMS - document profiling, digital archiving, downloading;
- Great Wall of China - add/remove users; and
- Expense report submission (Intapp Flow).
Administrative Specialist – DASH
McMillan LLP
01.2023 - 01.2024
- Accounting tasks (urgent and non-urgent check requests; obtaining signatures, printing templates; electronic transfers);
- Preparation of on-site meetings (reserving rooms, ordering dinner, requesting equipment, verifying that the rooms are properly prepared and that the required documents are printed and delivered to these rooms);
- Management of clients/files (opening of new files/clients, forms for modifying the life cycle of the client, closing of files – Intapp Open);
- Sending of documents by courier and communications with the Business Center on behalf of AAJs and legal professionals;
- Contact management in CRM (OnePlace);
- DMS – document profiling, digital filing, upload/download;
- Entry of revisions, annotation and transcription of documents (emergency on site);
- Great Walls of China – adding/removing users;
- Submission of expense claims (Intapp Flow);
- Printing and organization of documents (binding of procedural documents, preparation of the table of contents, insertion of tabs);
- Printing of letters on headed paper and delivery to legal professionals who need a printed version;
- Scan/fax/photocopy; and
- Act as a backup at the front desk reception, hospitality department and Business Centre.
Office Services Assistant
McMillan LLP
04.2022 - 01.2023
- Sorting, scanning and tracking incoming mail and couriers;
- Process outgoing mail and couriers using the carrier platform;
- Utilize various company resources, systems and databases to identify appropriate recipients of unidentified mail received and redirect;
- Coordinate photocopying, binding and scanning requests;
- Tracking monthly usage statistics for the Business Center;
- Provide coverage and support to the front desk as needed;
- In conjunction with the front desk, ensure that the meeting space is neat and organized to strict standards;
- Assist with on-site meetings and events, including furnishings and audio/visual equipment;
- Assist in restocking supplies for the main kitchen and meeting rooms;
- Washing and polishing dishes; and
- Assist with special projects in the facilities/Business Center and office and other duties as needed.
Buyer’s administrative clerk
Dollarama L.P
08.2021 - 04.2022
- Assist in all daily administrative tasks related to samples;
- Create article and vendor set up in the system (SAP);
- Evaluate samples and approvals;
- Maintain up-to-date information on product weight, dimensions, pictures, specification; and
- Engage in email correspondence with suppliers and vendors.
Mailroom clerk
Dollarama L.P
08.2021 - 01.2022
- Handle all incoming and outgoing mail and packages;
- Carry out clerical functions as required to support various departments;
- Act as a replacement and backup at the front desk reception; and
- Assist and support the team in any other tasks or projects.
Sales associate
Aristocrate pet store, Plaza Cote-Vertu
07.2017 - 01.2021
- Have a comprehensive knowledge of animal care, products, procedures and ways of feeding;
- Perform the tasks of ensuring pets are looked after in a good manner;
- Responsible of feeding, cleaning animal cages and accessories and overall store cleaning;
- Stock, organize and replenish inventory with accuracy and efficiency;
- Assist customers in finding pet care products and provide recommendations;
- Process cash and card transactions; and
- Place various orders by phone based on the inventory.
Note taker
One class, Concordia University
09.2016 - 12.2017
- Take effective, organized notes for students, and post them online.
Education
Bachelor of Arts in Linguistics, Minor in Law -
Concordia University
05.2021
Diploma of College Studies in Social Science -
Vanier College
05.2015
High school diploma -
Polyvalente Lucien-Pagé
06.2012
Skills
- Great sense of organization
- Accuracy and attention to detail
- Autonomy and ability to work in a team
- Multitasking
- Administrative Support
Languages
French
Native or Bilingual
English
Native or Bilingual
Urdu
Professional Working
Volunteer Experience
ICU Volunteer - January 2017 - May 2017
ICU Bridge Program, Jewish General Hospital
- Greet visitors at the front desk and answer their questions;
- Ensure that patients in the unit are available for visitors;
- Assist visitors in navigating around the unit and provide the needed care and support in the waiting rooms;
- Shadow the ICU staff during rounds.
Office Assistant - September 2016 - April 2017
CUSP Student Parent Center, Concordia University
- Greet student parents and respond to inquiries;
- Maintain a sign-in sheet and perform light office duties as needed.
Timeline
Administrative Specialist – DASH
McMillan LLP
01.2023 - 01.2024
Legal Administrative Assistant
McMillan LLP
04.2022 - Current
Office Services Assistant
McMillan LLP
04.2022 - 01.2023
Buyer’s administrative clerk
Dollarama L.P
08.2021 - 04.2022
Mailroom clerk
Dollarama L.P
08.2021 - 01.2022
Sales associate
Aristocrate pet store, Plaza Cote-Vertu
07.2017 - 01.2021
Note taker
One class, Concordia University
09.2016 - 12.2017
Bachelor of Arts in Linguistics, Minor in Law -
Concordia University
Diploma of College Studies in Social Science -
Vanier College
High school diploma -
Polyvalente Lucien-Pagé
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