Samantha Wear
Calgary,Alberta
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
20
20
years of professional experience
Work History
Project Coordinator
Mota Homes Ltd.
Calgary, AB
01.2020 - Current
- Coordinate Mota Homes Ltd. project schedules across design, build, and handover phases.
- Schedule subcontractors, suppliers, and site visits for Mota Homes Ltd. developments.
- Communicated project updates among clients, trades, and project managers to ensure alignment and progress.
- Resolve coordination issues between office teams and construction crews.
- Monitored material deliveries and flagged delays to proactively address issues impacting Mota Homes Ltd. sites.
- Provide direction, guidance and support to team members throughout the duration of projects.
- Track permits, drawings, and contract documents for construction files.
- Perform regular reviews of project documentation and communicate results with relevant personnel.
- Compile detailed meeting notes to document discussions and decisions., action lists, and project records for active builds.
- Contribute ideas towards process improvements that would increase efficiency and productivity levels.
- Allocate resources and materials to respective departments to accommodate project needs.
- Assess customer feedback in order to continuously improve service delivery processes and procedures.
- Assist project manager in drafting schedules and related documentation.
Administrative/Document Control
Traugott Building Contractors
05.2019 - 01.2020
- Assisted Project Managers in processing documents and completing various tasks to support project execution
- Coordinated subcontract transmittals to ensure timely communication and documentation flow
- Create purchase orders, commitment change orders, potential change orders and billing documents for trades and subtrades
- Tracked invoices for related projects to ensure accurate billing and budget compliance
- Organized and filed documents systematically to maintain easy access and retrieval.
- Recorded meeting minutes to document discussions and decisions made during project meetings.
Estimating Support/Coordinator
LMS Reinforcing Steel Ltd.
08.2016 - 02.2019
- Managed tender requests, RFQs, and addendums, ensuring timely submissions that supported project deadlines.
- Coordinate all bidding schedules
- Developed daily estimating spreadsheets to streamline bid tracking and enhance accuracy in project estimates.
- Process regional bids and documents
- Calculated rebar tonnage for accurate project estimates and material orders.
- Respond to all estimating inquiries
- Reviewed bid packages, documents, addendums, and drawings to ensure compliance with project specifications and requirements.
- Create spreadsheets for tracking projects/tonnage/estimates
Reception/Administration
AGF C&T Alberta Rebar Inc.
12.2014 - 08.2015
- Managed front desk phone line, assisting visitors and addressing inquiries to enhance visitor experience
- Directs visitors by maintaining employee and department directories; giving instructions
- Disperse all mail and packages
- Receive and distribute fax correspondence
- Manage office supply orders & maintain appropriate quantities in stock room
- Assist with administrative overflow and special projects from other departments.
- Provide word processing and typing up documents, creating excel spreadsheets
- Prepare monthly reports for attendance
- Facilitated daily communications with accounts payable, streamlining invoicing processes to ensure timely payments
- Manage all invoices relating to assigned A/P accounts including batching
- Prepare and code select invoices including matching with receiving slips
- Coordinate the repair and maintenance of office equipment
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
- Provided administrative support for management and assisted staff with various tasks to improve overall office efficiency
Various Temp Assignments around the city.
Friday Professional Group
04.2014 - 08.2014
- Completed a 4-month assignment at a company
- Reception/Admin Assistant at Peddie Roofing & Waterproofing
- Managed front desk phone communications, ensuring timely responses to inquiries
- Compiled service reports detailing roof leaks and repairs for accurate record-keeping
- Handled all incoming mail and packages.
- Disperse invoices, statements, and cheques
- Monitored office supplies and inventory levels to maintain operational efficiency
- File all reports, including closed and active files
Temp assignment at Solum Calgary, Operations Support
Express Employment Agency
12.2012 - 03.2013
- Compiled daily Money Movement Reports for financial analysis
- Generated daily Trade Advice Reports to support trading decisions
- Organized and maintained files in designated areas
- Reviewed and corrected cheque rejections for compliance and accuracy
Customer Service Rep
Shaw Cablesystems G.P.
09.2007 - 02.2011
- Assisted customers in call centre with billing and sales inquiries, ensuring their needs were met
- Advised customers on suitable services after discussing their needs, enhancing their satisfaction
- Write up new accounts and sales work orders
- Highlighted additional products, such as accessories and after-sales services, to increase customer engagement
- Performed various administrative tasks to support team operations
- Supported team by handling various tasks
- 1. Complete digital phone task orders
- 2. Communicate with tech support and coordinate service calls
- 3. Assist the new hires/shadowing
Area Supervisor for all 3 locations within the airport
Massage Garage Clinic, Calgary Airport
03.2007 - 08.2007
- Monitored operations at all spa locations within the airport to maintain consistent service quality
- Coordinated staff schedules and break times to ensure optimal coverage and service delivery
- Managed front desk operations at the spa
- Supported general manager with payroll, inventory management, marketing brainstorming, scheduling, and cash desk
- Reviewing resumes, and doing interviews.
- 1. Payroll
- 2. Inventory
- 3. Brainstorm new ideas to market the spa
- 4. Scheduling
- 5. Cash Desk
Education
Certificate - Construction 101
01-2019
AutoCAD Fundamentals
SAIT Institute of Technology
01-2018
Central Memorial High School
06-2005
Skills
- Proficient in Procore, BuildingConnected, Coolnet, and several Construction databases
- Project scheduling
- Subcontractor management
- Document management
- Change order management
- Adaptable learner
- Microsoft Excel
- Microsoft Office Suite
- Process optimization
- Organizational skills Thrive in both independent and collaborative work environments
- Commitment to deadlines
- Team collaboration
- Meeting documentation
- Adaptable learner
- Team collaboration
Timeline
Project Coordinator
Mota Homes Ltd.
01.2020 - Current
Administrative/Document Control
Traugott Building Contractors
05.2019 - 01.2020
Estimating Support/Coordinator
LMS Reinforcing Steel Ltd.
08.2016 - 02.2019
Reception/Administration
AGF C&T Alberta Rebar Inc.
12.2014 - 08.2015
Various Temp Assignments around the city.
Friday Professional Group
04.2014 - 08.2014
Temp assignment at Solum Calgary, Operations Support
Express Employment Agency
12.2012 - 03.2013
Customer Service Rep
Shaw Cablesystems G.P.
09.2007 - 02.2011
Area Supervisor for all 3 locations within the airport
Massage Garage Clinic, Calgary Airport
03.2007 - 08.2007
Certificate - Construction 101
AutoCAD Fundamentals
SAIT Institute of Technology
Central Memorial High School