Sabrina Portillo
Elk Grove
Summary
Seeking a position that will utilize my skills of problem solving and vendor problem resolution. To make a positive contribution within a challenging and rewarding environment and where there will be room for professional growth and advancement.
Overview
24
24
years of professional experience
Work History
Account Payable Specialist
Wellspace Health
08.2021 - 09.2025
- Process various vendors’ invoices, including utilities invoices, consultants, and contracts.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Code and voucher invoices to MIP accounting system.
- Process checks runs from start to finish through system; cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Ensure and track number of invoices not to exceed standing PO limit and expire.
- Check every Purchase Order, matching with the right invoice.
- Patients Refunds need to be pay every week.
- Match every check with the original invoice and file after signature.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Prepare adjusting entries as needed.
- Create Purchase Order for the entire company in MIP system, keep the purchase order list up to date.
- Month End make corrections for the invoices entered in wrong allocations like, GL, Department, Funding Source, Services.
- Patient Refunds monthly.
- Every two weeks enter in HR system (Paycom) to work with Company Expenses management for Employees, miles, parking, study reimbursements…etc.
- Setting up new services, customer services phone calls, reconciliations.
- Check emails every day for request of the clinics need to add items in the inventory to create PO’s.
Account Payable Specialist
Matheson Trucking
11.2017 - 05.2021
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
- Process various vendors’, high volume of invoices, including utilities invoices, consultants, contracts, hotels, rental invoices, and phones services.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Process checks runs from start to finish through NETSUITE, cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Match every check with the original invoice and file after signature.
- Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
- Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
- Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Webplex system, electronic system.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendor.
- Perform month-end accruals.
- Perform other duties as assigned.
- Month end account reconciliation.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Keep the rents update for locations on spreadsheet, cut check monthly.
- SharePoint.
Account Payable Specialist
PLANNED PARENTHOOD
07.2001 - 10.2017
- Process various vendors’ invoices, including utilities invoices, consultants, and contracts.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Code and voucher invoices to Solomon accounting system.
- Process checks runs from start to finish through Solomon system; cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Ensure and track number of invoices not to exceed standing PO limit and expire.
- Check every Purchase Order, matching with the right invoice.
- Match every check with the original invoice and file after signature.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Prepare adjusting entries as needed.
- Perform month-end accrual.
- 2016 Start the new software NETSUITE.
Education
Certificate - Accounting
Foothill College
Certificate - Excel
Adult Education School
Skills
- Proficient in MS Excel, MS Word, MS Outlook for Windows, Solomon IV, Alliance, MacCel, Mas900, 10 Key-by-Touch, Net suite, Oracle, Power Point
- Payment processing
- Entry verification
- Data inputting
- Vendor relations
- Invoice processing
- Account reconciliation
- Statement reconciliation
- Statement review
- Vendor relationship management
- Data entry
- Transaction reviewing
- Credit card reconciliation
- Problem resolution
- Transaction verification
- Month-end closing
- Payment coding
- Account reviewing
- Accounts payable
- Data entry and 10-key
- Purchase orders
- Customer relations
Timeline
Account Payable Specialist
Wellspace Health
08.2021 - 09.2025
Account Payable Specialist
Matheson Trucking
11.2017 - 05.2021
Account Payable Specialist
PLANNED PARENTHOOD
07.2001 - 10.2017
Certificate - Excel
Adult Education School
Certificate - Accounting
Foothill College
HIGHLIGHTS OF QUALIFICATIONS
- Strength in organizing, analyzing, and solving problems
- Fast learner and can adapt to any accounting systems
- Work well under pressure and time constraints to meet deadlines
- New System NETSUITE 2016
- People Soft
- Oracle
- MIP(AVILA)
- SAGE