Sabrina Portillo
Elk Grove
Summary
Seeking a position that will utilize my skills of problem solving and vendor problem resolution. To make a positive contribution within a challenging and rewarding environment and where there will be room for professional growth and advancement.
Overview
24
24
years of professional experience
Work History
Account Payable Specialist
Wellspace Health
Sacramento, CA
08.2021 - 09.2025
- Process various vendors’ invoices, including utilities invoices, consultants, and contracts.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Code and voucher invoices to MIP accounting system.
- Process checks runs from start to finish through system; cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Ensure and track number of invoices not to exceed standing PO limit and expire.
- Check every Purchase Order, matching with the right invoice.
- Patients Refunds need to be pay every week.
- Match every check with the original invoice and file after signature.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Prepare adjusting entries as needed.
- Create Purchase Order for the entire company in MIP system, keep the purchase order list up to date.
- Month End make corrections for the invoices entered in wrong allocations like, GL, Department, Funding Source, Services.
- Patient Refunds monthly.
- Every two weeks enter in HR system (Paycom) to work with Company Expenses management for Employees, miles, parking, study reimbursements…etc.
- Setting up new services, customer services phone calls, reconciliations.
- Check emails every day for request of the clinics need to add items in the inventory to create PO’s.
Account Payable Specialist
Matheson Trucking
11.2017 - 05.2021
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
- Process various vendors’, high volume of invoices, including utilities invoices, consultants, contracts, hotels, rental invoices, and phones services.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Process checks runs from start to finish through NETSUITE, cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Match every check with the original invoice and file after signature.
- Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
- Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
- Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Webplex system, electronic system.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendor.
- Perform month-end accruals.
- Perform other duties as assigned.
- Month end account reconciliation.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Keep the rents update for locations on spreadsheet, cut check monthly.
- SharePoint.
Account Payable Specialist
PLANNED PARENTHOOD
San Jose, CA
07.2001 - 10.2017
- Process various vendors’ invoices, including utilities invoices, consultants, and contracts.
- Match and verify information for accuracy and ensure proper documentation.
- Send e-mail to obtain approvals from various levels of managers.
- Code and voucher invoices to Solomon accounting system.
- Process checks runs from start to finish through Solomon system; cut hand check as needed.
- Process checks to ensure timely payment and took advantage of all discounts offered.
- Ensure and track number of invoices not to exceed standing PO limit and expire.
- Check every Purchase Order, matching with the right invoice.
- Match every check with the original invoice and file after signature.
- Complete vendor reconciliation on regular basis.
- Ensure the statements are clean.
- Research to solve problem invoices; maintain friendly relationship with vendors.
- Prepare adjusting entries as needed.
- Perform month-end accrual.
- 2016 Start the new software NETSUITE.
Education
Certificate - Accounting
Foothill College
Certificate - Excel
Adult Education School
Skills
- Proficient in MS Excel, MS Word, MS Outlook for Windows, Solomon IV, Alliance, MacCel, Mas900, 10 Key-by-Touch, Net suite, Oracle, Power Point
- Payment processing
- Entry verification
- Data inputting
- Vendor relations
- Invoice processing
- Account reconciliation
- Statement reconciliation
- Statement review
- Vendor relationship management
- Data entry
- Transaction reviewing
- Credit card reconciliation
- Problem resolution
- Transaction verification
- Month-end closing
- Payment coding
- Account reviewing
- Accounts payable
- Data entry and 10-key
- Purchase orders
- Customer relations
Timeline
Account Payable Specialist
Wellspace Health
08.2021 - 09.2025
Account Payable Specialist
Matheson Trucking
11.2017 - 05.2021
Account Payable Specialist
PLANNED PARENTHOOD
07.2001 - 10.2017
Certificate - Excel
Adult Education School
Certificate - Accounting
Foothill College
HIGHLIGHTS OF QUALIFICATIONS
- Strength in organizing, analyzing, and solving problems
- Fast learner and can adapt to any accounting systems
- Work well under pressure and time constraints to meet deadlines
- New System NETSUITE 2016
- People Soft
- Oracle
- MIP(AVILA)
- SAGE