Prince Patel
Toronto,ON
Summary
I previously served as an Administrative Assistant in Yellowknife, and since moving to Toronto there hasn’t been a day I haven’t missed the city, this role is my opportunity to come back and serve Yellowknife again.
Personable and organized professional with strong multitasking skills and attention to detail. Well-versed in managing calendars and handling correspondence, proficient in office software and project management tools. Committed to enhancing productivity and streamlining administrative processes to support organizational goals.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Executive Assistant
AvVa Consulting Inc.
01.2024 - Current
- Orchestrated complex calendars for 2 senior leaders (300+ meetings/quarter), resolving conflicts and preserving ~8 hrs/week of focus time; meeting clashes down 35%.
- Built end-to-end meeting ops (briefs → agendas → minutes → action register) and tracked follow-through in Excel/Asana; on-time completion of action items improved to 92% and prep time cut 40%.
- Compiled board/committee briefing books as bookmarked PDFs in Adobe Acrobat; retrieval time during meetings reduced 45% and last-minute edits turnaround improved 30%.
- Managed domestic travel and public-facing events (20–80 attendees), standardizing vendor quotes and run-of-show; event costs reduced 12% and post-event survey satisfaction hit 95%.
Administrative Assistant
PlanIt North Inc.
05.2022 - 12.2023
- First point of contact for 50–80 public inquiries/week (phone, email, counter); resolved 70% at first touch and routed the rest with documented SLAs.
- Dispatched field crews for service requests and winter operations; average response time improved 18% after implementing an Excel-based ticket/dispatch log with priority codes.
- Bookkeeping: Coded and processed 180–220 vendor invoices/quarter for Public Works cost centers (3-way match), reconciled fuel-card statements and petty-cash floats monthly with 0% variance, and shortened month-end close by 2 days using Excel and ERP (SAP exposure).
- Produced weekly operations dashboards (work orders, overtime, materials) in Excel/PowerPoint; data entry time down 30% and leadership visibility up via standardized reporting.
Reporting Specialist
Analytix Business Solutions
01.2022 - 06.2022
- Processed AR/AP, and payroll/GST equalization cycles; achieved 99% on-time filings and cut reconciliation errors 25% YoY; prepared deposits and journal reconciliations (SAP/Excel).
- Stood up centralized Power BI/Tableau self-serve reporting; reduced ad-hoc requests 40% and improved stakeholder satisfaction ( +9 NPS ).
- Introduced exception-handling workflow and variance RCA, shrinking settlement failures 35% and cycle time 27% . Supported salesforce scheduling for programs/events using demand patterns; improved schedule adherence 18% & reduced overtime 11% while maintaining compliance.
Education
Post-Graduate Certificate - Artificial Intelligence & Data Analytics
Saskatchewan Polytechnic
Saskatoon, SK12-2021
Bachelor of Science - Computer Science & Engineering
Ganpat University
Ahmedabad, Gujarat, India06-2019
Skills
- Adobe Acrobat & MS Office (Excel, PowerPoint, Outlook, Word)
- Stakeholder communication & public service
- Prioritization, judgment, and discretion
- Operations coordination
- Bookkeeping & expenses
- Process improvement & SOP creation
- Strong problem solver
- Executive & Administrative Support
Languages
English
Hindi
Gujarati
Certification
- Microsoft Azure Developer Associate (AZ-204)
- IBM - Big Data & Analytics
Timeline
Executive Assistant
AvVa Consulting Inc.
01.2024 - Current
Administrative Assistant
PlanIt North Inc.
05.2022 - 12.2023
Reporting Specialist
Analytix Business Solutions
01.2022 - 06.2022
Post-Graduate Certificate - Artificial Intelligence & Data Analytics
Saskatchewan Polytechnic
Bachelor of Science - Computer Science & Engineering
Ganpat University