Summary
Overview
Work History
Education
Skills
Timeline
Generic

Zahra Asakzai

Toronto,ON

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

7
7
years of professional experience

Work History

Executive Assistant

Aviva Insurance
12.2022 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed 4 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated training and onboarding for incoming office staff.

Executive Assistant

Jacobs Engineering
09.2018 - 09.2020
  • Managed 4 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Answered high volume of phone calls and email inquiries.
  • Used advanced software to prepare documents, reports, and presentations.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.

Operations Manager

Affy's Premium Grill
05.2016 - 06.2019
  • Managed customer service staff by communicating expectations and monitoring and analyzing results
  • Determined customer service requirements by benchmarking best practices and analyzing information and applications
  • Interacted with customers to quickly handle escalated queries and complaints
  • Administered compensation, benefits and performance management systems and safety and recreation programs.

Resource Project Manager

Pinnacle IP Solutions
11.2016 - 09.2018
  • Organized and led kickoff and status meetings to communicate project expectations prior to project execution
  • Developed relationships with appropriate client stakeholders
  • Traveled to customer sites to keep projects on schedule while maintaining high quality
  • Led meetings to detail project milestones, brainstorm ideas and determine appropriate techniques to manage tasks
  • Managed multiple stakeholders, aligning common goals and communicating risks.


Education

Humanities In Social Science -

University of Toronto
Toronto, ON

Skills

  • Excel Spreadsheets
  • Microsoft PowerPoint
  • Google Docs
  • Coordinate Events
  • Microsoft SharePoint
  • Microsoft Outlook
  • Adobe Systems Adobe Photoshop
  • Advanced MS Office Suite Proficiency
  • Microsoft Dynamics
  • Adobe Systems Adobe Acrobat
  • Apple macOS

Timeline

Executive Assistant

Aviva Insurance
12.2022 - Current

Executive Assistant

Jacobs Engineering
09.2018 - 09.2020

Resource Project Manager

Pinnacle IP Solutions
11.2016 - 09.2018

Operations Manager

Affy's Premium Grill
05.2016 - 06.2019

Humanities In Social Science -

University of Toronto
Zahra Asakzai