Paula Simon
Woodbridge,Ontario
Summary
Energetic Executive Administrative professional skilled in office administration, business communications, team collaboration and business process development. Proven ability to streamline complicated operations in fast-paced environment. Manages diversified office administrative functions and events, offers customer assistance and provides team support.
Overview
5
5
years of professional experience
Work History
Executive Assistant
Modern Age Plastics Inc
Toronto, Ontario
01.2022 - Current
- Provide general office administration and receptionist services for business
- Assist in bookkeeping, bank reconciliations, cheque deposits, payroll and other critical business responsibilities
- Generate sales and production reports to help management with decision making
- Create memos, letters and other documents, fostering internal and external communication
- Update and manage various calendars across the company
- Create business processes to complete office tasks more efficiently
- Prepare emails to customers and vendors to provide reminders, follow up on payments, schedule shipments and general information
Project Manager (Mat Leave Position)
Modern Age Plastics Inc
Toronto, Ontario
11.2020 - 01.2022
- Engaged with clients to determine their needs and developed solutions to project risks and issues, meeting quality and delivery goals
- Maintained comprehensive documentation to support project audit trail
- Furnished project updates to various stakeholders, informing on strategy, adjustments and progress
- Established relationships with vendors and suppliers to source materials
- Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards
- Provided guidance to team members regarding tasks assigned to them
- Managed multiple projects with competing deadlines simultaneously
Receptionist
Modern Age Plastics Inc
Toronto, Ontario
10.2019 - 11.2020
- Served visitors by greeting, welcoming and directing them to appropriate personnel
- Processed payments and updated accounts to reflect balance changes
- Delivered administrative support to team members by making copies, sending faxes, organizing documents and arrange shipping
- Performed data entry tasks into various computer systems accurately and promptly
- Utilized multi-tasking skills to manage competing priorities effectively
- Ordered and maintained office supplies for the smooth running of the office and wider company
- Handled confidential information in a discreet manner according to policies
- Provided reliable support to the Accounting department to generate invoices, and follow up with customers and vendors
Education
Associate of Arts - Technical Theatre Management
University of The West Indies
Trinidad, W.I.05-2005
Bachelor of Science - Biology
University of The West Indies
Trinidad, W.I.05-2003
Bachelor of Science - Environment And Natural Resources Mgmt
University of The West Indies
Trinidad, W.I. 05-2003
Skills
- Office Administration
- Microsoft Office Suite
- Microsoft SharePoint/ Office 365
- Quickbooks
- Calendar Management
- Zoom/ MS Teams
- MS Project
- Stakeholder & Client Relations
- Writing and Editing
- Proofreading
- Creating Business Processes & Manuals
- Drafting Documents & Communications
- Event Support & Coordination
- Database Entry
- Bookkeeping
- Payroll Administration
Timeline
Executive Assistant
Modern Age Plastics Inc
01.2022 - Current
Project Manager (Mat Leave Position)
Modern Age Plastics Inc
11.2020 - 01.2022
Receptionist
Modern Age Plastics Inc
10.2019 - 11.2020
Associate of Arts - Technical Theatre Management
University of The West Indies
Bachelor of Science - Biology
University of The West Indies
Bachelor of Science - Environment And Natural Resources Mgmt
University of The West Indies
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