Marilyn Hughes
North Vancouver
Summary
Detail-oriented professional with strong office coordination and scheduling skills. Proven ability to enhance team collaboration and provide exceptional customer service.
Overview
16
16
years of professional experience
Work History
Assistant Administrator
ACCESS
West Vancouver, BC
10.2025 - Current
- Supported daily administrative operations and ensured efficient workflow.
- Assisted in maintaining accurate records and documentation for departmental processes.
- Coordinated scheduling and logistics for meetings and events, enhancing team collaboration.
- Managed communication between departments to facilitate timely information sharing.
- Maintained [Type] office equipment and placed orders for materials in short supply to manage office supply inventory.
- Served as point-of-contact for visitors to the office, projecting a welcoming atmosphere while responding knowledgeably to inquiries regarding the organization''s services or personnel.
- Performed routine clerical tasks by scanning, filing, and copying documents.
- Arranged conference rooms and facilities to prepare for meetings.
Office Manager
Eagle Bay Financial Services
West Vancouver, BC
05.2010 - 06.2025
- Managed office supplies inventory, ensuring timely reordering and optimal stock levels.
- Coordinated scheduling and logistics for meetings, enhancing team collaboration and communication.
- Maintained office equipment functionality through regular maintenance checks and troubleshooting support.
- Developed positive relationships with vendors, enhancing service delivery and responsiveness to office needs.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Increased customer satisfaction by developing effective client feedback system that led to service improvements.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Implemented organized filing system, improving document retrieval efficiency by streamlining processes.
Education
High School Diploma -
St. Joseph's Composite High School
Edmonton, AB06-1979
Skills
- Office coordination
- Scheduling appointments
- File maintenance
- Document control
- File organization
- Office administration
- Document preparation
- File management
- Document management
- Inventory and supply management
- Records management
- Calendar management
- Database management
- Administrative support
- Customer service
- Mail handling
- Problem-solving
- Time management
- Attention to detail
- Team collaboration
- Verbal and written communication
- Client communication
- Data entry
- Office management
- Personable and approachable
- Scheduling
- Documentation and reporting
Languages
English
Timeline
Assistant Administrator
ACCESS
10.2025 - Current
Office Manager
Eagle Bay Financial Services
05.2010 - 06.2025
High School Diploma -
St. Joseph's Composite High School