Deborah Beare
Wainwright,AB
Summary
Accomplished Assistant Administrator at Battle River Foundation, adept in office coordination and team leadership, significantly enhanced administrative efficiency and streamlined operations. Skilled in managing sensitive information and fostering positive vendor relationships, I excel in driving continuous improvement and delivering superior customer service. Proven track record in implementing innovative solutions that support strategic decision-making and operational excellence. Knowledgeable Assistant Administrator proficient in managing documentation, inventory and communication. Advanced skills in conflict management and problem-solving. Offering 40 years of experience in numerous office settings.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Assistant Administrator
Battle River Foundation
2016.02 - Current
- Managed purchasing, stocking and organizing inventory.
- Managed daily schedules and appointments for senior staff, ensuring timely attendance and optimal productivity.
- Assisted with employee onboarding process, providing new hires with necessary resources for success in their roles.
- Maintained all office equipment and placed orders for materials in short supply to manage office supply inventory.
- Handled sensitive information discreetly, maintaining confidentiality of personal data and proprietary business documents.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Served as point-of-contact for visitors to the office, projecting a welcoming atmosphere while responding knowledgeably to inquiries regarding the organization''s services or personnel.
- Performed routine clerical tasks by scanning, filing, and copying documents.
- Tracked expenses, processed invoices and completed other related accounting tasks.
- Arranged conference rooms and facilities to prepare for meetings.
- Assisted in the development and implementation of new policies and procedures, ensuring compliance with industry best practices and established regulatory standards.
- Optimized office workflow by creating user-friendly document templates for consistent formatting across various types of communications materials.
- Collaborated effectively with cross-functional teams to achieve shared objectives efficiently and within established deadlines.
- Prepared comprehensive reports on various aspects of the organization''s operations, informing strategic decision-making processes at the executive level.
- Contributed to a positive work environment by effectively addressing employee concerns and fostering open communication channels among staff members.
- Consistently met tight deadlines under pressure, effectively prioritizing tasks to ensure the timely completion of critical projects.
- Developed strong professional relationships with clients and vendors by providing exceptional customer service and timely responses to inquiries.
- Evaluated correspondence, contracts and other business documentation for accuracy.
- Facilitated successful internal audits by maintaining detailed records of all transactions in accordance with regulatory requirements.
- Implemented inventory control procedures that reduced waste levels while maintaining essential supplies for ongoing operational needs.
- Calculated hours and submitted payroll to achieve timely distribution of funds for a thirty-person team.
- Proactively identified areas for improvement in administrative processes, proposing innovative solutions that streamlined operations without sacrificing quality.
- Documented all communication between relevant stakeholders such as vendors, departments, and customers.
- Maintained personnel records and updated internal databases to support document management.
- Targeted new customers to grow geographic reach and increase revenue.
- Generated reports detailing findings and recommendations.
- Educated staff on organizational mission and goals to help employees achieve success.
- Optimized customer experience by delivering superior services and effectively troubleshooting issues.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Evaluated customer needs and feedback to drive product and service improvements.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
- Evaluated staff performance and provided coaching to address inefficiencies.
Medical Records Clerk CFB Wainwright
Department of National Defence
2008.11 - 2014.02
- Ensured HIPAA compliance by adhering to strict confidentiality guidelines when handling sensitive patient information.
- Maintained confidentiality of all medical records and sensitive information to comply with HIPAA regulations.
- Processed medical records requests from outside providers according to facility, state, and federal law.
- Scanned medical records in digital format for easy retrieval and accessibility.
- Maintained patient confidence by keeping patient records information confidential.
- Printed and photocopied documents to provide patients with copies of medical records.
- Maintained patient records systems by archiving, scaning and indexing important documents and files.
- Developed and maintained organized filing system for medical records to adhere to HIPAA regulations.
- Assisted in preparation of medical records to release to other medical facilities requesting for patient history and information.
Education
Business Administration Certificate - Business Administration
Dartmouth Regional Vocational School
Dartmouth, NS06.1981
Skills
- Office Coordination
- Accounting understanding
- Scheduling appointments
- File Maintenance
- Document Control
- Record preparation
- Staff hiring
- Safety Monitoring
- System Updating
- Training Coordination
- Business Correspondence Writing
- File Organization
- Office Administration
- Recruitment Assistance
- Employee Onboarding
- Human Resources Support
- Payroll Processing
- Document Preparation
- Editing and proofreading
- File Management
- Document Management
- Inventory and supply management
- Policy Implementation
- Records Management
- Meeting facilitation
- Expense Tracking
- Inventory purchasing
- Report Generation
- Relationship Development
- New Hire Onboarding
- Administrative Support
- Recordkeeping and File Management
- Continuous Improvement
- Team Building and Leadership
- Customer Service
- Decision-Making
- Mail handling
- Expense Reporting
- Cross-Functional Collaboration
- 80 wpm Typing Speed
- Business Administration
- Attention to Detail
- Team Collaboration
- Employee Supervision
- Office Management
- Personable and Approachable
- Staff Management
- Scheduling
- Documentation And Reporting
- MS Office
- Executive Support
- Data Confidentiality
- Operations Oversight
- Schedule Coordination
- Resourceful and Analytical
- Supplies Ordering
- Deadline Adherence
- Timesheet Processing
- Multi-Line Phone Systems
Accomplishments
I have 40 years of administrative experience, working in diverse positions for the Buffalo Trail School Board, Wainwright RCMP, Town of Wainwright, Vermilion Hospital, Base MIR, and Battle River Lodge. I am extremely organized and passionate about providing excellent customer service and assistance. I obtained my Site Manager's Certification within one year of being hired at Battle River Lodge, along with a variety of courses required as a manager.
Languages
English
Full Professional
Certification
Site Manager's Certificate
Additional Information
I am a dedicated professional administrative assistant who takes my responsibilities seriously. I am kind and compassionate, and deal with situations calmly and with grace.
Timeline
Assistant Administrator
Battle River Foundation
2016.02 - Current
Medical Records Clerk CFB Wainwright
Department of National Defence
2008.11 - 2014.02
Business Administration Certificate - Business Administration
Dartmouth Regional Vocational School
Site Manager's Certificate
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