Hi, I’m
Kimberly Heintz
Calgary,AB
Stopping advertising to save money is like stopping your watch to save time.
Henry Ford
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
5
years of professional experience
Work History
Jardeg ConstructionCalgary
HRIS Administrator
03.2023 - 06.2023
Job overview
- Developed employee onboarding packages, re-hire packages, terminations, and change notices
- Managed employee records utilizing SharePoint and SAP
- Communicated with HRIS team members and accounts payable for onboarding employees’ records accurately
- Recorded human resource employee files.
- Collaborated with managers to identify and address employee relations issues and quality control.
Cassel Brock LLPCalgary
Receptionist
10.2022 - 12.2022
Job overview
- Receptionist duties include answering phone calls, greeting clients, and providing refreshments.
- Shipping and receiving using FedEx, UPS, Purolator, Canada Post, and local shipping tools
- Administrative duties prepared meeting rooms with conference calls and breakdown with and catering for large events or meetings.
- Managed COVID protocols
- Kept reception area clean and neat to give visitors a positive first impression
AccentureOttawa
Designated Screening Officer
11.2020 - 10.2022
Job overview
- The Public Health of Canada database system was used on Acqueon dialer to communicate and AKN Drive.
- Used Accenture’s consulting database DSO Tracker to write the answers about their arrival back to Canada and to see if they had COVID-19 symptoms
- Provided Clear communication and Problem Resolution with a judgment regarding problematic issues
- Helped with Policy changes when travellers used ArriveCAN.
Baker TillyOttawa
Scanning Clerk
04.2020 - 05.2020
Job overview
- Worked alongside The Government of Canada for tax season
- Scanned and file management T4s and T5s to be scanned in consultation with other Administrative Assistants
- Cross-checking and quality control amounts and recreating financial documents used Microsoft Office 365.
Three Kit TechnologiesOttawa
Office Manager
09.2019 - 01.2020
Job overview
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Handled the office environment correspondence to vendors and generated writing memos/reports emails for clients and staff using Microsoft 365
- Facilitated onboarding and onboarding with their badges and office equipment.
- Bookkept using QuickBooks.
- Created, maintained and updated filing systems for paper and electronic documents
- Coordinated office social club and daily lunches.
Claridge HomesOttawa
Office Administrator
04.2019 - 09.2019
Job overview
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Coordinated Inventory and maintained office printers/ fax machines
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events for CEO and CFO.
- Assisted in the preparation and processing of payroll to facilitate prompt Vendor and construction payments
National DefenseOttawa
Jr. Administrative Assistant
05.2018 - 02.2019
Job overview
- Used Microsoft Office 365 to create emails and correspond with different Department of National Defense departments to develop new confidential policy binders each week using Microsoft Office
- Created emails and calendar invites for meetings
- Prepared confidential meeting rooms by uploading briefing notes onto the projectors and television screens
- Managed video and audio in the meeting rooms
- Created name plates and seating charts using Avery
- Com and Microsoft Office
- Prepared Catering for meetings using Canex.
Education
Sait PolytechnicCalgary AB
Records Management Certificate from Records Management
01.2024
Mount Royal UniversityCalgary, AB
Administration Assistant Certificate from Administrative Assistant
02.2015
Algonquin CollegeOttawa, ON
Communication Skills from Business Communications
05.2019
University Overview
- Continuing education in Business Administration
Mount Royal UniversityCalgary, AB
Computer Skills Certificate from Microsoft Office
02.2014
Skills
- Microsoft 365, Adobe: Acrobat Pro and Reader, Google Docs, QuickBooks, SAP, SharePoint
- Office Administration
- Scheduling
- Spreadsheet Management
- HR Systems
- HRIS Applications
- Organizational Systems
- Customer Communication
- Administrative Support
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
HRIS Administrator
Jardeg Construction
03.2023 - 06.2023
Receptionist
Cassel Brock LLP
10.2022 - 12.2022
Designated Screening Officer
Accenture
11.2020 - 10.2022
Scanning Clerk
Baker Tilly
04.2020 - 05.2020
Office Manager
Three Kit Technologies
09.2019 - 01.2020
Office Administrator
Claridge Homes
04.2019 - 09.2019
Jr. Administrative Assistant
National Defense
05.2018 - 02.2019
Sait Polytechnic
Records Management Certificate from Records Management
Mount Royal University
Administration Assistant Certificate from Administrative Assistant
Algonquin College
Communication Skills from Business Communications
Mount Royal University
Computer Skills Certificate from Microsoft Office