Joy Klassen
Brandon,MB
Summary
Diligent Accounts Payable Specialist with a comprehensive background in budget forecasting, finance management, and demonstrated ability to solely manage the Accounts Payable department.
Fulfills all accounting and administrative functions with 11 years of proven finance and office management experience. Provides strong leadership, high-level customer service, and effective time management as a loyal and driven office professional.
Overview
14
14
years of professional experience
Work History
Office & Finance Manager / Senior Bookkeeper / Payroll Manager
KELTY BUSINESS SOLUTIONS
07.2013 - Current
- Solely manage all accounting records including revenue and expenses and general ledger entries, monitor bank account and cash flow daily.
- Responsible for managing all Accounts Payable functions. Organizing and paying bills on time ensuring the company is not being overcharged for services, electronically process checks, sort, and distribute mail.
- Manage all accounts payable vendors.
- Manage credit cards, rewards program and account for company.
- Review / manage phone contract and hardware
- Process insurance claims.
- Set up / manage company MasterCard’s for staff, manage rewards program.
- Effective organizational and time management skills, including the ability to establish priorities and meet deadlines.
- Accurate data entry of monthly receipts; reconciliation on all accounts including bank, cash, credit card and loan reconciliation.
- Prepare and analyze annual budget with General Manager, providing direction of where to adjust.
- Create weekly financial reports on time and annually on cash flow, net income, and budget.
- Prepare bank deposits; manage vehicle and bank loans
- Prepare books annually for accountant; process and remit T4’s, T4A’s and ROEs electronically
- Collaborated on implementing new accounting software, namely E Automate over 8-month period which included organizing over 300 general ledger accounts.
- Senior Administrative, overseeing all administrative and financial functions including data entry, word processing, secretarial duties while managing all files
- Independently plan, organize, and prioritize workload in constantly changing fast paced office
- Issue new and recurring invoices; maintain data records through various programs
- Supervise Accounts Receivable: collections of payment in a timely manner, issue refunds
- Provide exceptional customer service, verbally and written; troubleshoot customer inquiries
- Worked with vendors and clients to fix customer’s billing discrepancies
- Calculate and process GST, PST within government guidelines and deadlines.
- Prepare various audits for CRA in a professional format.
- Train and supervise Administrative Assistant in all required areas.
- Purchased and maintained all office supplies, managed building maintenance and repairs
- Keyholder, main point of contact for alarm system and misc
- Various admin duties as assigned.
- Efficiently process Payroll by solely calculating and entering wages, allowances, and expenses.
- Review data to ensure all transactions are entered correctly including employee health benefits.
- Track staff holiday schedules, sick leave and maintain payroll records.
- Pay employees by submitting payroll online via a third-party system and/or electronic transfers.
- Process ROE’s, T4’s and T4A’s electronically; determine payroll liabilities and submit source deductions to CRA.
- Balance the payroll account by resolving payroll discrepancies.
- Provide secretarial and administrative support to all partners, namely the General Manager, Director of Sales, and Marketing Manager.
- Book hotels and conference rooms for partner and staff meetings.
- Assist in organizing company events including flights, hotel rooms, catering and conference room booking, main onsite contact for the events.
- Organize and maintain employee data electronically and manage paper employee files.
- Support HR activities including ad placement, recruitment, and onboarding.
- Manage procurement, provide quotes, issue and approve purchase orders.
Bookkeeper & Administrative Assistant
WARNER BUCK, CA
12.2010 - 07.2013
- Perform Double entry Bookkeeping using QuickBooks and Microsoft Excel (daily)
- Accurate data entry of monthly receipts, bank & cash reconciliation, credit card & loan reconciliation
- Complete T1’s returns for clients including small businesses and partnerships
- Assist or replace Administrative Secretary when absent (weekly)
- Administrative duties that include filing, organizing, phone calls in a professional and timely manner; greet clients professionally and problem solve while providing superior customer service
- Established QuickBooks accounting system to reflect accurate financial records.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Completed tax forms in compliance with legal regulations.
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
Education
Security Awareness Certificates -
KNOWBE4
Brandon, MB12.2024
Leadership Training in Business Excellence -
DISNEY INSTITUTE
Calgary, AB01.2020
Financial Accounting, Level 1 -
ASSINIBOINE COMMUNITY COLLEGE
Brandon, MB01.2019
Excel Course -
ASSINIBOINE COMMUNITY COLLEGE
Brandon, MB01.2017
QuickBooks Payroll Certificate -
INTUIT
Brandon, MB01.2014
Bookkeeping Course, Level 2 -
ACADEMY OF LEARNING
Brandon, MB01.2013
Bookkeeping Course, Level 1 -
ACADEMY OF LEARNING
Brandon, MB01.2012
Graduated as Valedictorian -
William Morton Collegiate Institute
Gladstone, MB01.1992
Skills
- Accounts Payable
- Account Reconciliation
- Customer Service
- Office & Finance Management
- Financial Reporting
- Budget Forecasting
Accomplishments
- Collaborated with the team in the development and launch of a new ERP system, namely E Automate.
- Assisted in upgrading the procurement system to ConnectWise which streamlined the company's ordering process.
- Used Microsoft Excel to develop a weekly cash flow report.
- Created an employee performance review spreadsheet for the company.
- Presented a proposal on how to improve the company's hiring process and designed a recruitment tool to attract and maintain quality employees.
Officeskills
- Accounts Payable
- Account Reconciliation
- Administrative / Secretary
- Customer Service
- Organization / Filing
- Office Management
- Finance Management
- Financial Reporting
- QuickBooks / E Automate
- Excel / Word / Outlook
- Business Administrative
- Data Entry / Clerical
Timeline
Office & Finance Manager / Senior Bookkeeper / Payroll Manager
KELTY BUSINESS SOLUTIONS
07.2013 - Current
Bookkeeper & Administrative Assistant
WARNER BUCK, CA
12.2010 - 07.2013
Security Awareness Certificates -
KNOWBE4
Leadership Training in Business Excellence -
DISNEY INSTITUTE
Financial Accounting, Level 1 -
ASSINIBOINE COMMUNITY COLLEGE
Excel Course -
ASSINIBOINE COMMUNITY COLLEGE
QuickBooks Payroll Certificate -
INTUIT
Bookkeeping Course, Level 2 -
ACADEMY OF LEARNING
Bookkeeping Course, Level 1 -
ACADEMY OF LEARNING
Graduated as Valedictorian -
William Morton Collegiate Institute
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