Tiyrah Campbell Spence

Manage, maintain and process all Purchase Orders and Change Orders for the CT Real Estate – Construction Team. Receive, circulate and submit all Invoices for payment. Work as a liaison between the Project Management and Accounts Payable Teams, as well as a direct contact for Purchase Order and Invoice related inquiries for Vendors. Ensure accurate tracking and record keeping of documents and approvals. Provide administrative support to Workplace Solutions and Distribution Centre Teams. Created an interactive Dashboard for myself and other CA’s which was able to highlight timeframes therefore expose opportunities to improve processes. Based on the challenges identified, a meeting was called with the appropriate parties to discuss a solution. As a result, what was taking 20 days to complete, was now able to be completed in 5. Other Accomplishments: Started as 6-Month Contractor as a Contracts Administrator. Hired on Full-time as Construction Project Coordinator after 10 months and 2 contract extensions.

Assisted with the overall management and reporting of project performance, cost management, schedule, and quality. Managed client and subcontractor relationships for projects ranging from $1,500,000 - $30,000,000. Oversaw change order management; pricing, processing, and assessing cost and schedule impact for a portfolio of $145 million, with an average of 25 change orders per month. Coordinated with the project managers and the finance department to ensure on-time delivery of change orders.

Issued and monitored tender packages and subcontracts for large-scale projects, which resulted in successful winning of project bids. Worked with PM and upper management to develop project timelines and deliverables. Maintained and performed project document control and procedures (RFI’s, shop drawings and submittals process). Coordinated with drafting team to ensure timely response to the submittal schedule.

Review Supplemental Instructions from the client’s design team, works with stakeholders to implement the change and communicates cost and schedule impact to client. Suggested and aided in the implementation and adoption of MS Project within the PM team. Managed overall project closeout, including document archival, maintenance, warranty manuals, deficiencies, and continuous improvement (project post-mortem).

Created a resource centre in SharePoint for other Project Coordinators to find tutorials and instructions to also adopt the program.

Supported and collaborated with project manager to effectively oversee projects and create efficient workflow processes. Optimized project coordination operations by 25%, and nearly halved the time needed to coordinate administrative tasks for the project from 30 days to 15 days. Explored various Project Management tools and presented options to PM and upper management to streamline project management tasks. Performed document control functions, including tracking and creation of RFIs and change orders, transmitting and tracking of submittals, compose agreements, and maintain project expediting list.

Communicated with Project Site Superintendents and Project Managers, as well as attending project co-ordination and owner/contractor/architect/engineer meetings as required.

Prepared a variety of different written communications, reports and documents using various Microsoft programs such as Excel and PowerPoint. Assisted technicians with updating asset management for newly developed workstations as a part of the Windows 10 program initiative. Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork. As a part of the Windows 10 program, logged into machines remotely to document user and machine information and location, in order to identify devices with no discerning attributes. Logged information in project spreadsheet. Cleaned, maintained and presented data. Practiced daily stand-up meetings and as a team, developed an end of Co-op term presentation displaying the benefits and differences of various Project Management methodologies, including; Agile, Scrum and Kanban.