Jiayi Wang
Mississauga
Summary
Detail-oriented administrative assistant skilled in project management, team collaboration, and effective communication. Ready to coordinate logistics and support executive teams for organizational success.
Overview
4
4
years of professional experience
Work History
adminstrative assistant
DaTai advertisements Limited Liability company
Shijiazhuang
01.2024 - 03.2024
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Assisted in scheduling meetings and coordinating logistics for events.
- Managed daily office operations and maintained a well-organized workspace.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Utilized office software to create presentations and reports for meetings.
- Prepared and distributed internal communications to team members.
- Responded to client inquiries and provided timely information.
- Supported project management by tracking deadlines and deliverables.
- Managed database systems containing customer contact information.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Collaborated with team members on marketing material preparation.
Administrative Assistant
ILeen international investment INC.
Winnipeg
08.2020 - 08.2023
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed scheduling and calendar coordination for executives and team members.
- Coordinated travel arrangements and itineraries for business trips.
- Assisted in preparing reports and presentations for stakeholder meetings.
- Maintained filing systems and ensured document accuracy and organization.
- Communicated with clients to address inquiries and provide support services.
- Implemented office procedures to enhance workflow and team collaboration.
- Organized office supplies and maintained inventory for operational efficiency.
- Supported the onboarding process for new employees and training sessions.
- Handled confidential documents in an organized fashion according to established protocol.
- Composed letters, memos, reports, emails, and presentations for management staff.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Processed invoices for payment using accounting software applications.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Directed customer inquiries to appropriate department personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Education
Diploma - Business Administration
Mohawk College of Applied Arts And Technology
Hamilton09-2020
Diploma - Business
Mohawk College of Applied Arts And Technology
Hamilton06-2019
Bachelor of Arts - Communication, Culture, Information & Technology
University of Toronto
Toronto06-2026
Bachelor of Arts - Philosophy
University of Toronto
Toronto06-2026
Skills
- Office administration
- Data entry
- Scheduling meetings
- Calendaring
- Meeting logs management
- Records administration
- Database organization
- Microsoft Excel
- Project management
- Call management
- Time management
- Team collaboration
- Customer service
- Effective communication
Languages
English
Professional
Chinese (Mandarin)
Native/ Bilingual
Chinese (Cantonese)
Limited
Timeline
adminstrative assistant
DaTai advertisements Limited Liability company
01.2024 - 03.2024
Administrative Assistant
ILeen international investment INC.
08.2020 - 08.2023
Diploma - Business Administration
Mohawk College of Applied Arts And Technology
Diploma - Business
Mohawk College of Applied Arts And Technology
Bachelor of Arts - Communication, Culture, Information & Technology
University of Toronto
Bachelor of Arts - Philosophy
University of Toronto