JAIME ROBERTS
Gilroy
Summary
Experienced Executive Assistant with 11+ years of dedicated service providing comprehensive administrative support to senior level executives. Known for maintaining professionalism while consistently delivering top-quality results. A dependable and adaptable team player with excellent communication and organizational abilities, excels in fast-paced environments. Committed to assuming additional responsibilities to help achieve team objectives. Ready to leverage expertise in executive support to contribute to the organization's success.
Overview
21
21
years of professional experience
Work History
Executive Administrator
VMware by Broadcom (position Illiminated)
Palo Alto, CA
10.2018 - 11.2025
- Facilitated seamless operations for vice presidents of cloud provider solutions, cloud operations and SRE, and research and development by effectively managing calendars, coordinating communications, arranging travel, and overseeing budgetary allocations.
- Facilitated coordination among cross-functional teams and chief-of-staff of vice presidents to enhance logistics agendas and materials for executive meetings, driving efficiency and productivity.
- Organize and facilitate internal team meetings and presentations, optimizing workflows and communication channels.
- Manage departmental budgets effectively, ensuring alignment with organizational goals and financial constraints. Utilize Coupa procurement system to submit purchase orders, track expenditures, and manage budget allocations.
- Streamlined executive scheduling processes to optimize calendar management.
- Coordinated high-level meetings and events, ensuring effective communication across departments.
- Managed vendor relationships, negotiating contracts to secure favorable terms and services.
- Managed key executive office staff and prioritized workloads.
- Served as a trusted advisor to executives providing guidance and support in strategic decision making.
- Planned both internal and external events and staff trainings.
- Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
- Maintained a professional work environment by overseeing office space planning, equipment procurement, and facility management.
- Safeguarded confidential information through the implementation of strict document management protocols and secure filing systems.
- Fostered positive working relationships with cross-functional teams through excellent interpersonal skills and clear communication.
Operations Specialist
SAP Labs
Palo Alto, CA
07.2017 - 10.2018
- Manage vendor relationships, contracts, and service agreements, optimizing value and efficiency in procurement processes. Serve as the primary liaison for both internal and external vendors, ensuring smooth communication and effective collaboration.
- Collaborate with team members to optimize database functionalities and streamline data management processes.
- Collect, organize, and input vendor information into the database system, ensuring accuracy and completeness of data records and organize it systematically to facilitate easy access and retrieval.
Executive Administrative Assistant
SAP Labs
01.2013 - 07.2017
- Provide executive support to the Vice President of Design, Vice President of UXaaS, Vice President of User Experience, and Vice President of Design Thinking, managing calendars, correspondence, travel, expense tracking, and department budgets.
- Coordinate high-profile meetings and events with both internal and external stakeholders, ensuring a high level of professionalism, confidentiality, and seamless execution for optimal participation.
- Spearheaded the planning and execution of conferences and monthly meetings, overseeing scheduling, agenda development, and participant coordination and ensuring all logistical details were meticulously coordinated.
Administrative Assistant / Stock Administrator
LSI Corporation
Milpitas, CA
01.2005 - 01.2013
- Play a key role in establishing and optimizing an online Employee Stock Purchase Plan (ESPP) enrollment and grant acceptance process. Specifically transitioned the process to a paperless system, enhancing accessibility and simplifying application procedures for employees.
- Provide valuable support by assisting with data entry for two significant acquisitions, ensuring accuracy and efficiency during the integration phase.
- Oversee the management of the filing system, maintaining data integrity and accessibility for efficient document retrieval.
Education
Bachelor of Science - Business Administration, Business Management
San Jose State University
San Jose, CA05-2001
Skills
- Outlook
- Google Suite
- Microsoft Office
- Concur
- Coupa
- SAP
- IProcurement
- SharePoint
- Equity Edge
- Briefing Edge
- Organizational leadership
- Effective communication
- Information confidentiality
- Employee relations
- Executive support
- Calendar management
- Document control
Timeline
Executive Administrator
VMware by Broadcom (position Illiminated)
10.2018 - 11.2025
Operations Specialist
SAP Labs
07.2017 - 10.2018
Executive Administrative Assistant
SAP Labs
01.2013 - 07.2017
Administrative Assistant / Stock Administrator
LSI Corporation
01.2005 - 01.2013
Bachelor of Science - Business Administration, Business Management
San Jose State University