Iulia Syrie
Toronto,Canada
Summary
Seasoned Administrative Business Partner with over a decade of experience delivering high-level support to C-suite executives and Board members. Expertise in streamlining operations and enhancing productivity for senior leadership teams, resulting in improved organizational efficiency. Proven track record in managing complex schedules, coordinating high-stakes meetings, and executing strategic initiatives. Committed to driving organizational success through effective communication and stakeholder engagement.
Overview
9
9
years of professional experience
Work History
Senior Executive Assistant
Questrade Financial Group
Toronto, Canada
04.2024 - Current
- Support the CEO with high-level administrative tasks, enhancing operational efficiency, and project execution.
- Anticipate executive needs, identifying opportunities to streamline processes, and improve effectiveness.
- Spearhead strategic initiatives for the CEO, managing confidential projects and optimizing executive operations, driving organizational efficiency and effectiveness.
- Ensure cross-functional collaborations, ensure timely project delivery, and foster seamless communication between departments and leadership.
- Proactively managed the CEO's complex calendar, anticipating needs, and ensuring seamless workflow to maximize productivity.
- Meticulously coordinate complex travel logistics and high-stakes meetings, including Board of Directors sessions, enhancing executive productivity.
- Provide crucial administrative support across multiple departments, adapting to diverse needs, and contributing to overall organizational success.
- Complete research, documentation, and reports for the executive team, board members, and stakeholders.
- Maintain the highest levels of confidentiality and discretion in all matters pertaining to the CEO and the organization.
- Serve as a CEO extension, overseeing the implementation of key projects, and ensuring alignment with company values and strategic objectives.
Administrative Business Partner to the CEO
Alida
Toronto, Ontario
05.2021 - 04.2024
- Strategic Planning and Execution: Collaborating with the CEO to develop and implement strategic plans, providing insights and analysis to inform decision-making.
- Agenda Management and Meeting Coordination: Effectively managing the CEO's schedule, coordinating meetings, and ensuring timely preparation and distribution of meeting materials.
- Communication and Stakeholder Engagement: Serving as a primary point of contact for internal and external stakeholders, managing communication channels, and facilitating effective interactions.
- Project Management and Execution: Overseeing and executing special projects, ensuring timely completion, and alignment with organizational objectives.
- Research and Analysis: Conducting thorough research and analysis to provide the CEO with up-to-date information and insights on industry trends, market dynamics, and competitive landscapes.
- Travel and Logistics Management: Planning and coordinating the CEO's domestic and international travel arrangements, ensuring seamless transitions, and maximizing productivity.
- Confidentiality and Discretion: Consistently demonstrated discretion, and maintained the highest level of confidentiality in handling sensitive information.
Senior Executive Assistant, Global Vice Chairman | Risk Advisory
Deloitte Canada
Toronto, Canada
03.2020 - 05.2021
- Provided high-level administrative support, enhancing efficiency and strategic alignment for the Global Vice Chair and Account Leads at Deloitte, Canada.
- Proactively managed complex schedules, travel, and meetings, providing comprehensive briefing materials to optimize leader effectiveness.
- Spearheaded strategic planning initiatives, driving long-term business success while managing day-to-day operations for the Global Vice Chair and Account Leads.
- Coordinated deliverables and cultivated strong relationships with executives, clients, and support teams.
Executive Assistant, Chairman and Board of Directors
Deloitte Canada
Toronto, Canada
12.2015 - 03.2020
- Provided comprehensive administrative support to the Chairman and Board of Directors, resulting in increased efficiency and improved communication.
- Streamlined the Chairman's schedule and travel arrangements, optimizing time management and facilitating seamless collaboration with key stakeholders.
- Managed all aspects of Board and Committee meetings, including scheduling, logistics, minute-taking, and distribution of materials to senior executives and board members.
- Successfully orchestrated high-level board meetings, handled confidential information with discretion, and served as the Chairman's primary point of contact for professional communications.
- Cultivated strong relationships with key stakeholders, including board members, senior executives, and external vendors, fostering a collaborative and productive work environment.
- Successfully managed multiple complex projects simultaneously, meeting all deadlines and exceeding expectations.
Education
Bachelor - Human Resources Management
York University
01.2014
Bachelor - Arts in Marketing
The Academy of Economic Studies of Moldova
01.2008
Skills
- Organizational skills
- Strategic Prioritization Techniques
- Detail-Oriented Analysis
- Effective Communication
- Confidentiality Management
- Adaptability
- Strategic Thinking
- Analytical Problem-Solving
- Interpersonal and team orientation
- Solution-driven mindset
Timeline
Senior Executive Assistant
Questrade Financial Group
04.2024 - Current
Administrative Business Partner to the CEO
Alida
05.2021 - 04.2024
Senior Executive Assistant, Global Vice Chairman | Risk Advisory
Deloitte Canada
03.2020 - 05.2021
Executive Assistant, Chairman and Board of Directors
Deloitte Canada
12.2015 - 03.2020
Bachelor - Human Resources Management
York University
Bachelor - Arts in Marketing
The Academy of Economic Studies of Moldova
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