Hosnia Nia Eteiwi

• Company Overview: Finance Division
• Implement strategic office coordination, executive assistance, and project coordination for the Vice Chancellor Finance (VCF) and Chief of Staff; strong emphasis on poise, timeliness, precision, and adherence to confidentiality; execute special projects, analyze problems, determine approach, compile and analyze data, and prepare reports/recommendations to support division operations
• Perform an extensive array of administrative tasks such as: managing calendars, database management, supporting executive presentations, event planning, web-based meeting coordination, and report creation
• Collaborate and partner closely with executives to align calendars with their business priorities
• Perform general word processing, including creating, editing, and proofreading documents, forms, and correspondence, ensuring accuracy and completeness
• Execute travel arrangements, prepare expense reimbursements, and arrange for payment of invoices
• Collect and prepare information for use in discussions and meetings with staff and teams
• Spearhead department group meeting logistics and events (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; help track department level projects, activities and results

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• Company Overview: Computational Research Division
• Engaged with senior DOE, UC and Lab management on logistical planning and execution of conferences, reviews, special events, and meetings on behalf of the Division Director, directly coordinating and organizing all details and itineraries
• Managed and processed a high volume of complex travel to Division Director both domestically and internationally with complicated itineraries
• Functioned as a liaison between all impacted departments within the Computational Research Division (Director's direct reports, Department Heads, Group Leads) to ensure proper communications
• Compiled and coordinated agendas, emails, letters, presentations, and other associated materials in advance of critical highly visual meetings
• Served as single point of contact for division-wide events as assigned and followed-up on organizational issues on Director's behalf
• Developed and maintained Division and Area websites, adding new pages for all new hires, creating department pages, follow up with Group Leaders for any changes/edits
• Computational Research Division

• Scheduled and coordinated domestic/international travel arrangements including completing travel expense and corporate credit card reports
• Assisted with the organization, prepared and executed board and executive level meetings, including scheduling of meetings, assisting with preparation of materials, organizing travel and entertainment and other meeting details as needed
• Coordinated with Marketing and Sales for executives to attend client and investor meetings, conferences, public relations appearances, and media interviews
• Managed special projects, which may include creating reports, researching and analyzing data and coordinating company activities

• Managed day to day communication with clients/trade show partners; functioned as the on-site event coordinator for Trade Shows and Special Events
• Organized and coordinated client's participation in tradeshows, seminars, meetings and special events
• Oversaw key elements of event production; collaborated with vendors to negotiate top deals on event supplies and materials

• Oversaw all client communications, conflict resolution, and compliance on deliverables and revenue
• Ensured all issues were handled effectively and provided communication to cross functional teams; approved change orders, invoices, and handled payment collections
• Collaborated with project teams to maintain continuous knowledge of project status; identified potential issues and/or opportunities within or related to the project
• Ensured all processes/procedures were completed, quality standards were met, and projects were profitable