Haydée Oord
Victoria,B.C
Summary
Experienced Contract Professional bringing 17 years of experience with contract administration. Expertise includes negotiating, contract preparation, satisfying deadlines, mitigating risks and assessing performance. Skilled in routinely evaluating the efficiency of contracts to determine need for amendments or extensions while ensuring full compliance with contractual obligations.
Multilingual proficiency in English, Dutch (Fluent), German (Intermediate), and French (Basic).
Overview
15
15
years of professional experience
1
1
Certification
Work History
PROCUREMENT AND CONTRACT SPECIALIST
Ministry of Environment & Climate Change Strategy
2023.03 - Current
- Responsibilities include: Liaise with the PM and Qualified Professional (QP) on projects to be procured
- Provide procurement advice and information for multiple projects involving multiple stakeholders (First Nations, local government, contractors) and work with multidisciplinary staff
- Contracts involved: GSAs, Major Works, Capital Funding Arrangements, Request for Government transfers, Shared Cost Arrangements
- Follow procurement processes and policies
- Handle the approval process
- Involvement in procurement and contract processes with Indigenous Peoples, as needed
- Ensure funding is available, and flag the need of uplifts in funding to the PM
- Liaise with Legal Services Branch and Risk Management Branch, as needed
- Prepare Procurement Packages
- Responsible for procurement questions responses during tenure
- Prepare Evaluation workbooks and evaluation team/consensus
- Post evaluation communication to vendors
- Prepare Contracts and associated documentation (i.e
- Certificate of Insurance), ensure we get the WCB, permits and bonds
- Ensure invoicing instructions are communicated to the Contractor
- Monitor contractors/service provider and prepare any modifications
- Performance and quality improvement; Contract evaluations, project lessons learned, followed by initiatives to improve the process.
PROCUREMENT ANALYST
Ministry of WLRS (Water, Land and Resource Stewardship)
2022.02 - 2023.03
- Responsibilities included: BC Bid Replacement Project - NRS Ministries client trainer/ facilitator on the new BC Bid Application
- Included training delivery preparation, troubleshooting the BC Bid application, and experience using BC Bid for understanding and anticipate questions (change management) for training sessions
- Provided assistance in solicitation project migration from the legacy BC Bid application to the new application
- CITZ User Acceptance Testing (UAT) in Jira - BC Bid application
- Includes identifying IT and business process related issues and their potential impact, and with systematically gathering or processing continuously evolving information and communicate this to others (Business analyst)
- Procurement policy research and analysis, and client support, with a focus on dependable client service across ministries
- Included collecting, analyzing, organizing and/or coordinating procurement and BC Bid application focused data to prepare responses to clients' questions
- Involves time sensitive responses
- CHEFs (Common Hosted Forms Service) - Created government forms application
- CMS (Content Management System) lite certified - webpage analysis and editing
- Process client evaluations, used the contract evaluation SharePoint site.
PROJECT ADMINISTRATION and MANAGEMENT
Climate Action Secretariat: Clean Growth Team
2019.09 - 2022.02
- Key Achievements: BC Bid Replacement Project- Change Agent - SME (Subject Matter Expert) and Ministry Trainer and Lead coordinator for the Ministry of Environment
- (2020-2021)
- BC Bid Working Group: BC Bid Application Replacement project CITZ - identify issues or opportunities in the design/development and processes and utilize findings to develop recommendations for revisions in program improvements and support in the development, project launch coordination and implementation of the application
- (2018)
- Led the research and development of the expression of interest (EOI) for the new Clean BC Industry Fund, which was instrumental in identifying large industrial projects in need of funding and if met the criteria in finalizing the funding program
- Analyzed CAS and web based CFS (Corporate Financial Services) Oracle reports; creating iExpense reports, analyzed contract financial reports for tracking purposes and government financial year-end and accrual processes.
PROJECTS and PROCUREMENT
Climate Action Secretariat: Operations Team
2010.08 - 2019.09
- Main contact for procurement/contract policy research and review (9 years), including providing recommendations for improvement, liaising with legal, risk management, privacy, and contract support branches
- Key Achievements: Facilitated climate change-related procurement for CAS staff by thoroughly assessing contracts based on procurement and administrative analysis and communicated with the CSNR Contract Policy Support team if needed
- Effectively met program needs and maintained compliance with government policy and standards by determining procurement options (critical analysis/attention to detail)
- Developed CAS's contract business process (Visio) and public administration function in my operational setting
- Headed multiple assigned climate action projects in cooperation with industry/intergovernmental stakeholders (such as Natural Resources Canada (NRCAN) and Environment Canada.
PROJECT COORDINATOR
Climate Action Secretariat- Carbon Neutral Government
2014.10 - 2015.12
- Spearheaded a high-performance team in delivering various project milestones on time and within budget, effectively prioritizing workload, planning resources, and training/mentoring team members
- Key Achievements: Successfully planned and executed several events, including the 2015 Climate Leadership Symposium and the annual Carbon-Neutral symposium
- Managed the contract and performance of the service delivery
- Managed tracking of Carbon-Neutral Government (CNG) report submissions, review of data (Carbon-Neutral Action Report (CNAR) submissions and SMARTTool emission data), and preparation of documents for web publishing
- Liaised with 130 public sector organizations and Ministries to ensure on-time completion and submission of carbon-neutral reports to declare Carbon Neutrality annually on June 30.
PROJECT MANAGER CEEI (Community Energy and Emissions Inventory)
Climate Action Secretariat - Policy
2014.01 - 2014.10
- Steered formulation of the project charter (including budget and necessary contracts), work plan and task breakdown for the working group, researching and reviewing policies and procedures of previous CEEI reporting material
- Oversaw the SharePoint site and recorded all project activities and progress
- Key Achievements: Led Multi-Ministry working groups, team progress evaluation, identification of risks/limitations and guidance to mitigate issues that could lead to reporting delivery delays, to improve program effectiveness
- Maintained compliance with accepted project and contract management standards.
Business Lead - Project Cornerstone - IT
ARES/SSBC
2009.01 - 2010.03
- Responsibilities included: Lead the process of updating and keeping the business process documentation (as delivered by Project Cornerstone) current, reflecting the agreed business practice
- Communicate all business and application changes to both the affected business community, as well as the change management team
- Assisted in developing the standards to which ARES business processes will be documented
- Identify business process improvements that can contribute to increased efficiency and value in ARES' service delivery
- Develop business cases for improvements as required
- Managed, prioritized, escalated, and communicated status on the remaining post go-live business process issues, application issues, and reports
- Ensured all issues and business impacts are clearly understood
- Lead the process of validating and documenting incremental application defects as identified by the business, prioritizing them, and testing their resolution.
Education
Business Management in Tourism/Business Administration - Diploma -
Camosun College
01.1991
HAVO -
Nassau Scholengemeenschap (Breda, The Netherlands)
01.1988
MAVO -
Nassau Scholengemeenschap (Breda, The Netherlands)
01.1986
Skills
- Procurement and Contract Analysis and Management (Flood Debris Response and Recovery)
- Needs Assessments
- Contract Development
- Risk Identification
- Contract Compliance
- Vendor/Customer Relations
- Project Coordination and Management
- Change Management
- Climate Action Projects
- Financial Analysis and Reporting
Career Experience
PUBLIC SECTOR - Government of British Columbia
- PROCUREMENT AND CONTRACT SPECIALIST, Ministry of Environment & Climate Change Strategy - Emergency Environmental Protection, Flood Debris Management Secretariat, 03/20/23, present
- PROCUREMENT ANALYST, Ministry of WLRS (Water, Land and Resource Stewardship) - CSNR (Corporate Services for Natural Resources), 02/01/22, 03/19/23
- PROJECT ADMINISTRATION and MANAGEMENT, Climate Action Secretariat: Clean Growth Team, 09/01/19, 02/01/22
- PROJECTS and PROCUREMENT, Climate Action Secretariat: Operations Team, 08/01/10, 09/01/19,
- PROJECT COORDINATOR, Climate Action Secretariat- Carbon Neutral Government, 10/01/14, 12/01/15
- PROJECT MANAGER CEEI (Community Energy and Emissions Inventory), Climate Action Secretariat - Policy, 01/01/14, 10/01/14
- Business Lead - Project Cornerstone - IT, ARES/SSBC, 01/01/09, 03/01/10
- Customer Service - Ministry of Labour - Accommodation and Real Estate Services 2007-2010
PRIVATE SECTOR
- Sabbatical 2003-2007
- IT- Localization - ACD Systems - Dutch market Liaison, 2000, 2003
- IT - Linguistic tester of educational Dutch software - Disney Interactive, 1998, 2000
Professional Development
- Agile Fundamentals - 2020, BC Public Service
- Gender-Based Analysis (GBA+) - Jan 2020, BC Public Service
- Records Management - EDRMS (Enterprise Document and Records Management System) Content Manager - Nov 2018, BC Public Service
- Procurement 2-day conference - Outside of the box procurement - Nov 2017
- UBC (University of British Columbia) On-line - Introduction to Business Writing - Course completed March 2015
- Lean 101 & 201: Mar 2015, BC Public Service
- Procurement and Contracts - PCMP level 100, 200, 302, 305 - Series completed February 2015, BC Public Service
- Project Management - Level PM (Project Manager) 100 & 200, 300 (leading a team) - Series completed July 2013, BC Public Service
Languages
Dutch
Native/ Bilingual
English
Full Professional
German
Limited
Certification
- PCMP (Procurement & Contract Management Professional)
- PM (Project Management BC Government)
References
References available upon request.
Timeline
PROCUREMENT AND CONTRACT SPECIALIST
Ministry of Environment & Climate Change Strategy
2023.03 - Current
PROCUREMENT ANALYST
Ministry of WLRS (Water, Land and Resource Stewardship)
2022.02 - 2023.03
PROJECT ADMINISTRATION and MANAGEMENT
Climate Action Secretariat: Clean Growth Team
2019.09 - 2022.02
PROJECT COORDINATOR
Climate Action Secretariat- Carbon Neutral Government
2014.10 - 2015.12
PROJECT MANAGER CEEI (Community Energy and Emissions Inventory)
Climate Action Secretariat - Policy
2014.01 - 2014.10
PROJECTS and PROCUREMENT
Climate Action Secretariat: Operations Team
2010.08 - 2019.09
Business Lead - Project Cornerstone - IT
ARES/SSBC
2009.01 - 2010.03
Business Management in Tourism/Business Administration - Diploma -
Camosun College
HAVO -
Nassau Scholengemeenschap (Breda, The Netherlands)
MAVO -
Nassau Scholengemeenschap (Breda, The Netherlands)
- PCMP Procurement & Contract Management Professional)
- PM (Project Management BC Government)
Similar Profiles
Diana Nasieku NkereDiana Nasieku Nkere
Monitoring Efficiency Officer-Apprentice at Ministry of Environment, Climate Change & Forestry-State Department for Environment & Climate ChangeMonitoring Efficiency Officer-Apprentice at Ministry of Environment, Climate Change & Forestry-State Department for Environment & Climate Change
AHMED SULEIMANAHMED SULEIMAN
VOLUNTEER: CONSULTANT OF CLIMATE CHANGE IMPACTS at MINISTRY OF ENVIRONMENT AND CLIMATE CHANGE OF PUNTVOLUNTEER: CONSULTANT OF CLIMATE CHANGE IMPACTS at MINISTRY OF ENVIRONMENT AND CLIMATE CHANGE OF PUNT
Leah De BastosLeah De Bastos
Senior Operations Leader, Compliance and Regulation at Department of Climate Change, Energy the Environment & WaterSenior Operations Leader, Compliance and Regulation at Department of Climate Change, Energy the Environment & Water