Grace Ravebs
Research Administrator
Davis
Overview
35
35
years of professional experience
Work History
Research Administrator 2
UC Davis Health, Department of Internal Medicine
05.2023 - Current
- Managed pre-award research administration for division of rheumatology, allergy, and clinical immunology while supporting additional divisions including genmed, geriatrics, hem/onc, and cardiology as needed with 50% increase in project volume over past year.
- Independently draft and finalize grant proposals of varying complexity, including those with multiple PIs, subawards, and intricate sponsors such as NIH, CIRM, private foundations, other institutions, and intramural grants.
- collaborating with PIs and sponsored programs office to ensure all grant proposals are complete and submitted promptly
- experienced in managing award processing, progress reports, subawards, no-cost extensions, carryforwards, biosketches, other support documents, and material transfer agreements.
- budget for proposals, cost shares, carryforwards, and awards with classroom experience on clinical trial budgets.
- Completed UC Davis Health/School of Medicine Office of Research Administration training program, developing a broad expertise in pre- and post-award research administration, clinical trials, and diverse compliance organizations within UC Davis research structure.
- Assign and manage service requests, facilitating prompt replies to research inquiries.
- Organized annual departmental events, including social symposium and academic forum. Secured venues, catering services, and necessary materials for all functions. Coordinated poster presentations and speaker schedules to ensure seamless execution. Developed comprehensive timelines to track event progress and deadlines.
- Update and build Internal Medicine Research web pages; was instrumental in supporting the switch from the old website to the new website.
- Provide guidance to GBSF faculty and staff on inquiries related to processes and procedures.
- Developed grant proposals ensuring compliance with institutional policies and funding requirements.
Business Office Assistant
CalFresh Healthy Living, UC
01.2026 - 01.2028
- Supported the business office with a variety of tasks including preparing ADA compliant accessible Word, PowerPoint and pdf documents; s
- Served as Zoom Town Hall technical host
- Inventoried and tracked equipment purchases; creating templates and logos for use by CFHL
- Developed surveys and tracked responses.
Blank Asst 3
University of California, Temporary Employment Services
02.2020 - 02.2023
- Department of Internal Medicine—Research Support Assistant
- Prepared NIH grant applications
- Coordinated Events
- Created tracking system for room and office keys.
Executive Assistant
Office of Research
01.2020 - 12.2020
- Submitted PrePurchasing orders, purchased via Aggie Buy, invoice payment and processing, Aggie Travel reimbursement, and new employee onboarding
Faculty Support
King Hall/ UC Davis School of Law
02.2019 - 12.2019
- Supported law school faculty| proctored exams
- Edited and proofread academic papers, flowcharts and table design and layout
- Responded to student and faculty support messages.
Admissions Director
Davis Waldorf School, Davis, CA
01.2011 - 01.2019
- Directed student recruitment efforts and application procedures for preschool-8 school, resulting in steady 20% yearly increase in total enrollment.
- Maintained a thorough understanding of the admissions and enrollment numbers to inform board reporting and data analysis, adjusting strategy and giving input to business office as needed for forecasting.
- Formulated policies and procedures in compliance with federal and state guidelines for children in protected classes, including those with severe allergies, Individual Education Plans (IEPs), and 504 Plans.
- Developed all marketing materials to promote the school and its programs
- Served as primary representative at admissions events including fairs, open houses, and tours
- Developed and delivered speeches and presentations to highlight the school and encourage prospective parents to enroll their children
- Coordinated the enrollment process with teachers, registrar, administrator and business manager to ensure consistent flow of communications from inquiry through enrollment
- Oversaw admissions team, providing mentorship and guidance to enhance performance and efficiency.
- Directed enrollment strategies to increase student applications and improve retention rates.
Marketing Associate
Credo Mobile (formerly Working Assets), San Francisco
01.2004 - 01.2006
- Oversaw friend-referral customer acquisition marketing channel with $1 million annual budget including marketing strategy budget development and planning for telecommunications company integrating social activism, philanthropy, and profits in its mission
- Analyzed campaign data, reported on results
- Oversaw marketing initiatives for launch of local phone service.
- Problem-solved issues of fraud and poor customer fulfillment, resulting in cost-savings and adoption of streamlined procedures
- Collaborated on marketing campaigns to enhance brand visibility and customer engagement.
- Assisted in developing content for social media platforms, increasing audience interaction.
Studio Director
Cohn & Wells, San Francisco
01.1997 - 01.1999
- Designed, implemented and maintained studio and agency workflow systems and quality control procedures
- Trained, supervised and managed staff of nine
- Successfully grew design studio from two production artists to fully-staffed design studio
- Created training materials for studio and agency, conducted seminars on quality control
- Project-managed all direct mail, collateral, and print ads and assured they were consistently delivered on schedule, on budget and error free.
- Worked closely with account managers, production and creative director to ensure all materials met agency, postal and client standards
Studio Manager
Cohn & Wells, San Francisco
01.1994 - 01.1996
Assistant Design Studio Manager and Proofreader
Cohn & Wells, San Francisco
01.1993 - 01.1994
- Oversaw administrative, business, personnel, and daily operations of a design studio serving clients such as Sony, Microsoft, and Blue Shield.
Business Officer
College of Agricultural and Environmental Sciences Dean’s Office
01.2007 - 2019
- managed comprehensive purchasing for all units, centers, and institutes within ca&es dean’s office.
- Functioned as resource and subject matter expert for units, centers, and institutes regarding policies and procedures governing purchasing and accounts payable.
- Processed purchasing, accounts payable transactions: PrePurchasing orders, requisitions, disbursement vouchers, internal billing, purchase agreements including capital equipment and software, no-cost agreements, revenue agreements, internal billing, purchase order amendments, line item receiving, general error correction, vendor records, payment requests, AP invoicing, PCard Reconciliation, purchasing and more.
Education
BA - Liberal Arts
Eugene Lang College, New School for Social Research
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UC Davis School of Medicine Office of Research Research Administration Training Program
01-2026
Business Studies program
Sacramento Community College
08-2007
California State Teaching Credential Program - undefined
JFK University
Pleasant Hill, CA01-2003
Skills
- Research administration expertise
- Research compliance knowledge
- Budget management
- Data analysis proficiency
- Cayuse and software proficiency
- Microsoft Office and software
- UCD systems knowledge
- Organized and adept at project management, managing multiple deadlines
- Process management success
- Event planning
- Skilled at proofreading and writing
- Administrative communication skills
Timeline
Business Office Assistant
CalFresh Healthy Living, UC
01.2026 - 01.2028
Research Administrator 2
UC Davis Health, Department of Internal Medicine
05.2023 - Current
Blank Asst 3
University of California, Temporary Employment Services
02.2020 - 02.2023
Executive Assistant
Office of Research
01.2020 - 12.2020
Faculty Support
King Hall/ UC Davis School of Law
02.2019 - 12.2019
Admissions Director
Davis Waldorf School, Davis, CA
01.2011 - 01.2019
Business Officer
College of Agricultural and Environmental Sciences Dean’s Office
01.2007 - 2019
Marketing Associate
Credo Mobile (formerly Working Assets), San Francisco
01.2004 - 01.2006
Studio Director
Cohn & Wells, San Francisco
01.1997 - 01.1999
Studio Manager
Cohn & Wells, San Francisco
01.1994 - 01.1996
Assistant Design Studio Manager and Proofreader
Cohn & Wells, San Francisco
01.1993 - 01.1994
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UC Davis School of Medicine Office of Research Research Administration Training Program
Business Studies program
Sacramento Community College
California State Teaching Credential Program - undefined
JFK University
BA - Liberal Arts
Eugene Lang College, New School for Social Research