DANIELLA B. ANTELO

• Support HR activities, handling sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Communicate regularly with staff and vendors via phone and Outlook, enhancing collaboration and improved turnaround times on requests.
• Conduct regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages and maintain optimal day-to-day operations.
• Create social media content showcasing projects, products, LED benefits, etc. using customer testimonials, audit reporting, Canva, video making software and AI tools, increased brand visibility and boosted online engagement.
• Upload invoices and issue customer deposit quotes using QuickBooks, improving financial accuracy and supporting better cash-flow management.
• Coordinate electrician dispatch to job sites across the YYC area, reducing delays and maintain efficient project scheduling.
• Collect and submit receipts using DEXT and QuickBooks, ensuring accurate monthly reconciliations and support clean financial reporting.
• Gather and analyze operational data in ZOHO, improving reporting accuracy and informed decision-making.
• Manage lighting audit documentation through SharePoint and ZOHO, by creating and filing audit presentation files for Sales Managers to potential customers, streamlining internal reporting.

• Reduced outstanding accounts receivable balances by establishing effective collection strategies, record keeping and maintaining consistent follow-up procedures, providing clear visibility for department heads accessing account information.
• Ran weekly and monthly AR reports for management review, strengthening understanding of receivables and ensured alignment with company policies.
• Processed customer payments daily keeping account balances accurate and prevented interruptions in customer activity.
• Collaborated with customer service reps on payment arrangements, supporting stronger customer relationships and consistent communication.
• Received and reviewed credit applications and ran Equifax reports, identifying potential credit risks and assisted in informed approval decisions.
• Monitored shared mailboxes, ensuring timely responses and proper routing of information.

Accounts Payable / Accounts Receivable (2017–2022)

• Processed high-volume invoices across multiple subsidiaries, using in-house systems (JD Edwards ERP, Oracle, TAC and TAP), reducing backlog and supported timely vendor payments.
• Managed accounts payable and receivable functions, including strong vendor and customer communications, ensuring timely processing of transactions, strengthening cash flow and account reliability.
• Supported the purchasing team with product, PO & GL matching, for top suppliers in Colorado and Texas, to ensure compliance with accurate invoice processing.
• Ran weekly agings for Colorado, Saskatchewan and BC units and collaborated with area managers, reducing overdue accounts and improved follow-up consistency.
• Processed invoices accurately and efficiently liaising with accounts payable department when necessary resolving discrepancies promptly.
• Maintained accurate records of accounts payable and receivable communications, enabling prompt resolution of discrepancies or disputes.

• Managed fuel receipt entries, ensuring proper reduction in payouts.
• Handled customer invoicing and vendor document processing for timely payments and accurate billing.
• Supported the safety department by compiling documents, analyzing data, preparing presentations for safety training, orientations and road tests, improving compliance.
• Supported office coordination, supply management, and confidential HR tasks.
• Managed scheduling and correspondence for executive team, ensuring efficient communication flow.
• Coordinated travel arrangements and itineraries, optimizing time and resources for business travel.

• Analyzed incident reports to identify trends and hazards, assisting with recommendations for improvements and preventative measures with Management Teams.
• Supported program and project coordinators during new system rollouts, resulting in 30% higher tracking and program productivity.
• Handled communications from other regions for team members during their absences, developing relationships with new customers and various departments.
• Collaborated with analysts from other departments, quarterly, to align reporting processes, finding more efficient ways of utilizing the same data and standardizing formulas.
• Created monthly safety meeting packages and collaborated cross-departmentally, enhancing meeting effectiveness and data standardization.

• Highlights:
• Western Canada super-user for EMEX database, training staff and managers.
• Recovered ~$100,000 in outstanding accounts.
• Created accurate reporting, drawings, quotes, and inventory documentation.
• Supported multiple departments with consistent, high-quality administrative work.