Cynthia Suarez
Santa Ana
Summary
Medical and Administrative professional who is equipped with substantial experience in medical office management, including patient intake and scheduling. Known for efficient multitasking and excellent patient interaction skills. Simultaneously, a results-driven and detail oriented Accounting Specialist offering a strong work ethic and determination to complete tasks in a timely manner. With over a decade of experience in bookkeeping and skill in working with customers, vendors, and management.
Overview
12
12
years of professional experience
Work History
Medical Receptionist
Coastal Kids Pediatrics
Newport Beach, CA
04.2026 - Current
- Manage patient scheduling and appointment confirmations to optimize clinic operations.
- Coordinate insurance verification processes, ensuring accurate eligibility checks and minimizing claim denials.
- Coordinate patient check-in, check-out and payments for billing.
- Transcribe phone messages and relay them to appropriate personnel.
- Manage high call volumes, directing calls to appropriate departments while maintaining a polite and professional demeanor.
Accounts Payable Clerk
DCB Hospitality Group
Irvine, CA
02.2024 - 12.2024
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Facilitated smoother end-of-month closings by collaborating with accounting team to reconcile accounts payable ledgers.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit ready.
- Recorded deposits, reconciled monthly bank accounts, and tracked expenses.
Accounts Payable Coordinator
King Seafood Company
Costa Mesa, CA
02.2020 - 11.2023
- Analyzed accounts to discover discrepancies and resolve all variances promptly.
- Efficiently processed vendor invoices and maintain up-to-date system.
- Vendor Statement Reconciliation dependent on individual contracted various terms daily, weekly, bi-weekly, monthly.
- 50 – 100 daily email sourcing and responses monitoring the AP inbox daily.
- Special Projects and backup task management for AP Manager.
- Daily AP invoice entry, payment analysis, and configuration.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization
- Processed creation and distribution of 300+ checks – weekly or as needed.
Accounts Payable Specialist
Pacific Elite Collision Centers
Downey, CA
05.2014 - 01.2020
- Duties included processing and mailing checks, document storage, and management.
- Provided excellent customer service by addressing customer inquiries and concerns related to their accounts.
- Account Reconciliation: Regularly reconcile accounts to ensure that payments received match the invoices issued and resolve discrepancies.
- Accurately record all financial transactions in accounting software or spreadsheets, maintaining organized and up-to-date records.
- Apply received payments to the appropriate customer accounts and ensure accurate allocation.
Receptionist
Estorga’s Collision Center
Long Beach, CA
05.2014 - 01.2020
- Point of contact for clients, vendors, and guests as well as a go-to resource for internal staff and management.
- General administrative assistance to office staff, which may include special projects.
- Assisted Customers and Vendors Handled Front Desk Customer Service.
- Reviewed invoices for proper coding, authorization, and accuracy.
- Posted Receipts and Check payments.
- Daily deposits.
- Daily Data Entry on CCC One System.
- Cash Handling, Petty Cash Reconciliation, bank deposits, and withdrawals.
Education
Associate of Arts - Marketing
El Camino College
01-2020
Skills
- Patient scheduling
- Patient registration
- HIPAA compliance
- Insurance verification
- Front desk operations
- Client & Vendor Relations
- Invoice Management
- Email Management
- Check Processing
- Account reconciliation
- Bank reconciliation
- Telephone etiquette
Technological Snapshot
- EClinicalWorks
- Medical Insurance Portals
- Microsoft Office 365
- CCC One System
- RIS
- QuickBooks
- R365
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Medical Receptionist
Coastal Kids Pediatrics
04.2026 - Current
Accounts Payable Clerk
DCB Hospitality Group
02.2024 - 12.2024
Accounts Payable Coordinator
King Seafood Company
02.2020 - 11.2023
Accounts Payable Specialist
Pacific Elite Collision Centers
05.2014 - 01.2020
Receptionist
Estorga’s Collision Center
05.2014 - 01.2020
Associate of Arts - Marketing
El Camino College