Catalina Roger Zamora
59 Patria, Mission Viejo,California
Summary
Professional administrative professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes. Successfully manages high-volume workloads in rapidly changing environments.
Overview
25
25
years of professional experience
Work History
Executive Office Administrator/Community Engagement Coordinator
Superior Court, County of Orange
01.2020 - Current
- Serve as a trusted liaison to the Presiding and Assistant Presiding Judges, ghostwriting professional correspondence, complex presentations, media responses, and policy communications that align with judicial standards
- Participated in high-level executive and judicial meetings, managing agenda preparation, recording meeting minutes, summarize information and action items for the Presiding Judge, Assistant Presiding Judge and Chief Management.
- Oversee the court’s community engagement division, orchestrating 75+ annual events, courthouse tours, and public education initiatives that strengthen public trust in the judiciary and driving civic engagement and legal education
- Develop and implement real-time tracking dashboards and introducing automated tracking systems for judicial absences, judicial assignments, community outreach resources and complaints received from the public enhancing efficiency and accountability
- Assisted the Public Information Officer with Press Releases, Media Requests, responding to high-profile case inquiries and 10.500 public information requests while maintaining court integrity
- Manage budgets, purchase requests, contracts, and secured grants, ensuring fiscal responsibility
- Cultivate partnerships with justice partners, non profits, justice partners, state and county leaders and the media, amplifying court initiatives and fostering transparent public engagement
Senior Executive Assistant to the Presiding Judge
Superior Court, County of Orange
05.2000 - 01.2020
- Provided high-level administrative and legal support to the Presiding and Assistant Presiding Judges, managing calendars, coordinating judicial events, and handling sensitive correspondence
- Coordinated and managed travel arrangements, including booking flights, accommodations, and transportation, ensuring timely confirmations and itinerary accuracy. Processed travel expense claims, verified receipts, and ensured compliance with company policies.
- Served as lead staff to four judicial committees, managed agenda preparation and recorded meeting minutes
- Drafted, proofread, and managed confidential legal documents, court reports, and official communications with precision and adherence to judicial standards
- Streamlined document management systems, improving accessibility and efficiency in court operations
- Mentored and supervised administrative support staff, enhancing productivity and fostering professional growth
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 executives.
- Managed travel itineraries and logistics for accommodations for over 150 Judicial Officers.
- Reconciled and processed expense reports for 150 Judicial Officers using Concur travel platform.
Education
Bachelor of Science, Business Administration -
California Coast University
Santa Ana, CA07.2022
Skills
- Senior Executive Level Administrative Support: Provided high-level administrative assistance to 10 Presiding Judges throughout my career, ensuring efficient operations and executive coordination
- Project Management: Expertise in managing multi-faceted community outreach programs and events with a focus on timely delivery, stakeholder collaboration, and measurable outcomes
- Public Engagement: Experience in fostering positive relationships with community leaders
- Data Analysis & Reporting: Skilled in analyzing data to improve program efficiency
- Budget & Financial Management: Proficient in overseeing budget planning, and monitoring expenditures
- Leadership & Team Development: Experience in mentoring staff, fostering professional growth, and enhancing team performance
- Technology & Systems Implementation: Experience in implementing technological solutions to streamline processes, which includes automated tracking systems, Microsoft Power BI Dashboards and automated emails ensuring operational efficiency
- Communication: Strong written and verbal communication skills
Awards
- Judicial Council of California Recognition, 2024, Led Orange County courts in becoming the state leader in judicial outreach initiatives.
- Graduate, Newport Beach Leadership Tomorrow Program, 2022-2023
- Superior Court Employee of the Month, 2010
Professional References
Available upon request.
Timeline
Executive Office Administrator/Community Engagement Coordinator
Superior Court, County of Orange
01.2020 - Current
Senior Executive Assistant to the Presiding Judge
Superior Court, County of Orange
05.2000 - 01.2020
Bachelor of Science, Business Administration -
California Coast University
Similar Profiles
Michael MaherMichael Maher
Judicial Assistant at Orange County Superior CourtJudicial Assistant at Orange County Superior Court
Fabiola BiggsFabiola Biggs
Case Processing Specialist at Orange County Superior CourtCase Processing Specialist at Orange County Superior Court
TylerAnn ThompsonTylerAnn Thompson
Legal Processing Specialist 1 - Probate at Orange County Superior CourtLegal Processing Specialist 1 - Probate at Orange County Superior Court