Caitlin Silva
Grand Terrace,CA
Summary
Detail-oriented financial professional with a participative and proactive approach. Skilled in customer service, quickly learning and applying new systems and policies. Works well as a team or individually on projects. Maintains a positive and flexible approach in working with a diverse campus population. Sustains knowledge with operations and transactions.
Overview
8
8
years of professional experience
Work History
Financial Analyst II
Operations Management & Capital Planning, UC San Diego
02.2023 - Current
- Reconcile the general ledger on a monthly basis for five different financial units within OMCP; independently identify erroneous charges and resolve variances by comparing current budget-to-actual expenses as well as year-over-year trends.
- Perform resource journal transfers, using the correct account code to transfer one-time allocations or clear out or correct erroneous transactions.
- Knowledge of Core, Non-Core, Recharge and Reserve Funds; analyzes target budget versus actual resources received and compare year-over-year trends.
- Understanding of true, untrue, or temporary surplus/deficit year-to-date; using adjusted numbers for a more accurate view of remaining budget throughout the year.
- Responsible for UC Path transactions including salary cost transfers and funding entries.
- Input budgets into Oracle Financial using EPBCS Budget System; identifying potential cuts or reductions to meet campus expectations and budget target.
- Process quarterly cost allocations for OMCP; analyze departmental needs based on FTE percent.
- Develop a high-level variance comment report in SmartView, presenting surplus or deficits to departments and identifying causes.
- Manage and monitor NAGPRA expenses; submit activity to UCOP per policy.
- Perform fiscal year-end processes, including analyzing deficits/surplus, performing drawbacks on unspent resources, and communicating results.
Financial Analyst I
CNAS Dean's Office, UC Riverside
03.2022 - 02.2023
- Track all CARES, FEMA, and HEERF – COVID-19 funding for the college; collect documentation, ensure compliance, and prepare reports for Financial Planning and Analysis.
- Process CNAS Benefit Reimbursement (ORG14 and ORG414); develop pivot table reports to distinguish between eligible and ineligible reimbursements.
- Responsible for Prime Temp Teaching reimbursement processing.
- Manage and track Faculty Start-up packages.
- Create and track subsidy analysis for 19900 and Sales and Service funds, including carryforward balances.
- Communicate with 11 CNAS departments to ensure smooth transactions and deadlines are met.
- Process payroll adjustments for UCPath default FAU.
- Participate in quarterly report reviews with CFAO and finance team colleagues; prepare for audits.
- Perform fiscal close activities under strict deadlines, ensuring compliance with campus policy.
Administrative Assistant
CNAS Dean's Office, UC Riverside
03.2021 - 02.2022
- Maintain, audit, and set up college-wide commitments of funding.
- Pro Card Transactor; ensure timely processing and compliance.
- Manage and update UCOP assessment reports quarterly.
- Calculate salary/benefit projections for California Science and Math Initiative Program; process reimbursements and payroll changes.
- Track LMS training compliance monthly.
- Process high volume of BEAs for TA/GSR allocations to fund commitments.
Travel & Accounting Assistant
Botany & Plant Sciences, UC Riverside (Limited Appt)
07.2018 - 06.2019
- Accurately processed a high-volume amount of travel reimbursements (foreign and domestic) utilizing iTravel and Connexus.
- Created and process all department wire transfers to foreign collaborators in a timely and efficient manner.
- Reserve hotels, book shuttle arrangements, and prepare related purchase orders via eBuy for all department seminar speakers.
- Accurately processed an average of 30 ePay reimbursements during summer 2018; ensured proper stipend payment for summer REU program participants.
- Manage FedEx invoices and communicate with department constituents; verified appropriate FAU and worked closely with Accounting to ensure proper payment.
Administrative Assistant
EMN Administrative Unit, UC Riverside
07.2017 - 10.2019
- Manage MCSB Department Chair’s complex calendar, to include scheduling coordination, follow-up, strong attention to detail, and professional collaboration between multiple individuals and business units.
- Manage active seminar series for four distinct graduate programs; serve as the main point of contact for seminar information, reserve conference rooms, coordinate complex itineraries, process travel reimbursement requests, hotel and shuttle arrangements for UCR visitors, and affiliated purchase order preparations.
- Ensure high-level of communication and customer service to all involved while prioritizing appropriately for the Chair’s needs.
- Collaborate with Chair and unit administrative staff to successfully plan special events, to include fall, winter and spring department socials, end of the quarter gatherings and faculty retreats.
Education
Financial Accounting For Non-Accountants
UCSD Extension
01.2024
Human Resources Management
UCR Extension Center
Riverside, CA01.2019
Bachelor of Science -
California State University, San Bernardino
San Bernardino, CA01.2014
Skills
- UC Path
- Oracle Financials
- Business Analytics Hub
- EPM Cloud/EPBCS Budget System
- SmartView
- PaymentWorks
- Recharge Application
- Sales and Service/Recharge
- HR, OP, ITS Assessment
- Concur Travel and Entertainment Reimbursement
- Microsoft Excel
- Budget support
Core Competencies
- Customer Service
- Data Analysis
- Microsoft Excel
- Budgeting and Variance Analysis
- Excellent Oral and Written Communication Skills
- Oracle Financial System
- Financial Modeling and Forecasting
Timeline
Financial Analyst II
Operations Management & Capital Planning, UC San Diego
02.2023 - Current
Financial Analyst I
CNAS Dean's Office, UC Riverside
03.2022 - 02.2023
Administrative Assistant
CNAS Dean's Office, UC Riverside
03.2021 - 02.2022
Travel & Accounting Assistant
Botany & Plant Sciences, UC Riverside (Limited Appt)
07.2018 - 06.2019
Administrative Assistant
EMN Administrative Unit, UC Riverside
07.2017 - 10.2019
Financial Accounting For Non-Accountants
UCSD Extension
Human Resources Management
UCR Extension Center
Bachelor of Science -
California State University, San Bernardino
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