Heather Draper
Burbank
Summary
Dynamic and detail-oriented Academic HR Analyst with over 20 years at UCLA Health, specializing in academic personnel management and fellowship management. Proven expertise in UC systems and policies, coupled with strong leadership skills. Successfully supervised and trained team members, enhancing operational efficiency and compliance within the Pulmonary and Critical Care division.
Overview
21
21
years of professional experience
Work History
Sr. Admin Analyst/Academic HR Analyst 3
UCLA Health-Pulmonary and Critical Care
05.2021 - Current
- Senior Academic Personnel Coordinator and Fellowship Coordinator for the Division of Pulmonary, Critical Care and Sleep Medicine.
- Supervise and train Academic Personnel Coordinators in the division. Responsible for hiring coordinators, training and overseeing all aspects of their work, completing annual performance evaluations.
- Responsible for hire & separation of academic employees, manage UC Path transactions, benefits counseling, visa processing, dossier preparation and processing for professorial and professional research appointments (over 150 employees).
- Act as liaison between Departmental Academic Personnel Office, Finance Office, School of Medicine's Academic Personnel Office, Licensing/Visa Office, and graduate division;
- Research, analyze, interpret, and implement Academic Personnel policy and procedure in compliance with Academic Personnel Manual guidelines, The CALL, and Dean's Office APO
- Act as divisional advisory to Administrative Director and Division Chief on academic personnel-related issues.
- Manage all academic actions for Post-Doctoral Scholars, Graduate Student Researchers, and Visiting Graduate Researchers.
- Lead writer and editor for all Academic Personnel memos, manuals, and drafting of proposing academic dossier letters.
- Responsible for managing, organizing, planning and directing the operations of the academic personnel office.
- Lead fellowship coordinator for the Pulmonary and Critical Care Fellowship Program.
- Supervise and train junior fellowship coordinators in the division.
Admin Analyst
UCLA Health-Pulmonary and Critical Care
07.2014 - 05.2021
- Staff and Academic Personnel Coordinator and Fellowship Coordinator for the Division of Pulmonary, Critical Care and Sleep Medicine.
- Supervisory role: interview and hire student workers, assign tasks, oversee work
- Hire & separation of staff and academic employees, benefits counseling, visa processing, dossier preparation and processing for professorial and professional research appointments.
- Prepare and submit job postings, enter appointment and payroll changes in employee database, review and approve timesheets.
- Fellowship coordinator for the Pulmonary and Critical Care fellowship program
Admin Specialist
UCLA Health-Pulmonary and Critical Care
08.2004 - 07.2014
- Staff and Academic Personnel Coordinator and Fellowship Coordinator for the Division of Pulmonary, Critical Care and Sleep Medicine.
- Supervisory role: interview and hire student workers, assign tasks, oversee work
- Hire & separation of staff and academic employees, benefits counseling, visa processing, dossier preparation and processing for professorial and professional research appointments.
- Prepare and submit job postings, enter appointment and payroll changes in employee database, review and approve timesheets.
- Fellowship coordinator for the Pulmonary and Critical Care fellowship program
Education
Bachelor of Arts - Social Work
California State University, Long Beach
Long Beach, CA05-2002
Skills
- Dedicated employee with over 20 years working in the Pulmonary and Critical Care division at UCLA
- 4 years of supervisory experience
- Expertise in UC systems: UC Path, UC Recruit, dossier system, MedHub, , I-9 Tracker, visa systems, etc
- Extensive knowledge of UC Academic Personnel policies, UCLA Call, union contracts, ACGME fellowship policies and procedures, etc
- Demonstrated ability to train and supervise staff
- Proficient in MS Office
- Excellent verbal and written communication skills
- Detail oriented
- Demonstrated ability to complete tasks accurately and meet deadlines
Timeline
Sr. Admin Analyst/Academic HR Analyst 3
UCLA Health-Pulmonary and Critical Care
05.2021 - Current
Admin Analyst
UCLA Health-Pulmonary and Critical Care
07.2014 - 05.2021
Admin Specialist
UCLA Health-Pulmonary and Critical Care
08.2004 - 07.2014
Bachelor of Arts - Social Work
California State University, Long Beach
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