ANNA FAL
Woodbridge,Canada
Summary
Accomplished Executive Assistant delivering high-level administrative support in fast-paced environments. Specializes in complex calendar management, document oversight, and HR coordination, contributing to seamless operations. Experienced in enhancing project efficiency through meticulous organization and proactive problem-solving skills.
Overview
16
16
years of professional experience
1
1
Certificate
Work History
Senior Administrative Assistant to the President
Limen Group Ltd.
10.2024 - Current
- Provide high-level administrative and operational support directly to the President of a major construction and engineering firm.
- Coordinated complex scheduling for executives, optimizing meeting efficiency and resource allocation.
- Streamlined day-to-day office operations by implementing administrative processes, improving workflow efficiency and resource management.
- Delivered prompt, professional customer service to internal teams, executives, and clients, ensuring effective communication and support.
- Coordinated onboarding, prepared training materials, and organized orientation schedules to enhance new hire integration.
- Maintain data accuracy through diligent data entry, reporting, and database management.
- Oversaw document management system, improving accessibility and compliance with organizational standards.
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
- Supported the President of a global technology company in strategic operations and daily business oversight.
- Executed complex calendar management, coordinated international travel logistics, and prepared board and executive meeting materials to ensure seamless operations.
- Coordinated conferences, monthly meetings, and annual shareholder events for 175+ participants to facilitate strategic discussions and stakeholder engagement.
- Served as liaison between executives, departments, clients, and global partners to ensure smooth communication.
- Monitored executive inboxes and responded on behalf of leadership to ensure timely communication and streamline decision-making.
- Managed confidential corporate files, employee records, contracts, and sensitive correspondence.
- Developed digital filing systems that significantly improved document retrieval and workflow efficiency.
- Processed bi-weekly payroll and served as the primary point of contact for employee HR inquiries.
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
- Managed filing systems and processed vendor invoices to support efficient office operations.
- Performed data entry for purchase and master orders ensuring timely vendor payments.
- Coordinated interdepartmental communication, ensuring smooth information flow and collaboration on projects.
- Streamlined administrative processes, improving overall office productivity and operational efficiency.
- Assisted with administrative projects and workshops, enhancing team engagement during events.
- Trained new staff on office procedures and software tools, fostering a knowledgeable team environment.
Education
Associate of Arts - Human Resources Management
ICS College
Toronto09-2013
Associate of Arts - Accounting And Payroll Administrator
Trillium College
Richmond Hill01-2010
Associate of Arts - Business Administration
Business College
Toronto07-2005
Bachelor of Arts - International Economics
University of Adama Mickiewicza
Poland05-1994
Skills
- Executive support
- Board meeting preparation
- Travel and event coordination
- Project and office operations
- Payroll administration
- Expense management
- Financial recordkeeping
- Document drafting
- Workflow optimization
- Microsoft Office proficiency
- Team coordination
- Time management expertise
- High-level multitasking
- Confidential records management
Accomplishments
- Recognized by senior leadership for outstanding professionalism and organizational excellence.
- Successfully processed and distributed payroll for 35+ employees over multiple years.
- Coordinated major corporate events for over 175 shareholders and staff.
- Contributed documentation for Scientific Research & Experimental Development (SR&ED) submissions.
- Served as Deputy Returning Officer for the City of Vaughan (2010 & 2014).
Certification
Workplace Law Consulting , Inc:
- Bill 132: Workplace Violence & Sexual Harassment
- Managing Termination Worksop
- Hiring and Recruiting
- WHMIS with GHS
- Credit Union -RRSP Training Program
- Bell Canada-Excellence in Customer Service
Timeline
Senior Administrative Assistant to the President
Limen Group Ltd.
10.2024 - Current
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
Associate of Arts - Human Resources Management
ICS College
Associate of Arts - Accounting And Payroll Administrator
Trillium College
Associate of Arts - Business Administration
Business College
Bachelor of Arts - International Economics
University of Adama Mickiewicza
Languages
- English – Fluent
- Polish – Fluent