ANNA FAL
Summary
Detail-oriented and trusted Executive Assistant with over 15 years of experience supporting Presidents and C-level executives in diverse environments, including corporate, construction, and technology sectors. Recognized for maintaining strict confidentiality while streamlining office operations and proactively anticipating executive needs. Expertise in complex calendar management, board-level coordination, HR support, and international travel logistics enhances overall efficiency. Proven ability to handle sensitive documentation, improve administrative workflows, and boost productivity across teams.
Overview
19
19
years of professional experience
Work History
Senior Administrative Assistant to the President
Limen Group Ltd.
10.2024 - Current
- Provide high-level administrative support to the President of a major construction and engineering firm.
- Manage executive calendar, internal/external communications, and confidential documentation.
- Assist with onboarding of new employees; prepare training materials and coordinate orientation schedules.
- Maintain accurate data and records through diligent data entry and database management.
- Deliver excellent customer service by addressing client inquiries promptly and professionally.
- Process data entry for Purchase and Master Orders to ensure timely vendor payments and reduce errors.
- Oversee office supply inventory, proactively replenishing items to avoid workflow interruptions.
- Streamline office operations by implementing digital filing systems to reduce paper usage and increase efficiency.
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
- Supported the President of a global technology company in day-to-day operations and business planning.
- Managed executive calendar, prepared board meeting materials, and coordinated international travel logistics.
- Processed bi-weekly payroll and handled employee HR-related inquiries.
- Developed efficient document systems and improved communication workflows across departments.
- Acted as a liaison between executives, departments, clients, and external partners.
- Maintained strict confidentiality when handling sensitive corporate and personnel information.
- Ensured timely communication by monitoring and responding to emails and phone calls on behalf of the President.
- Organized conferences, monthly meetings, and annual shareholder events.
- Managed HR records including new hires, transfers, terminations, job changes, and merit increases.
- Facilitated onboarding and training for new staff.
- Coordinated complex schedules and travel arrangements for executive leadership.
- Managed communication and correspondence on behalf of the President, ensuring timely responses.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Prepared detailed meeting agendas and minutes, fostering effective team collaboration.
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
- Provided administrative support to HR, operations, and senior leadership.
- Maintained filing systems, scheduled meetings, and processed vendor invoices.
- Collaborated with administrative teams to implement best practices and improve workflow.
- Organized company events, workshops, and team-building activities.
- Managed multi-line phone system, greeted visitors, and handled mail distribution.
- Ensured excellent customer service by responding promptly to client inquiries and concerns.
Executive Assistant to the President
Gold Park Homes
09.2007 - 02.2009
- Delivered executive-level support within the real estate and construction industry.
- Managed confidential documents, contracts, and client communications.
- Coordinated executive travel, meeting schedules, and office logistics.
Education
Employee Relations Officer Diploma -
ICS College
03.2013
Accounting & Payroll Diploma -
Trillium College
08.2010
Administrative Assistant - Business Administration
Business College
02.2006
Bachelor of Arts - International Economics
University of Adama Mickiewicza
02.1989
Skills
- Proficient in Microsoft office
- Executive support experience
- Project coordination expertise
- Expert time management
- AP/AR proficiency
- Travel coordination
- Confidentiality and discretion
- Expense reporting
- High-level multitasking
- Human resources support
- Executive support
- Document preparation efficiency
Accomplishments
- Processed and distributed payroll for 35+ employees.
- Recognized by executive leadership for outstanding organization, professionalism, and proactive problem-solving.
- Planned corporate events for over 175 shareholders and employees.
- Prepared and contributed materials for Scientific Research and Experimental Development (SR&ED) submissions.
- Served as Deputy Returning Officer for City of Vaughan (2010, 2014).
Languages
- English – Native/Bilingual
- Polish – Native/Bilingual
Timeline
Senior Administrative Assistant to the President
Limen Group Ltd.
10.2024 - Current
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
Executive Assistant to the President
Gold Park Homes
09.2007 - 02.2009
Employee Relations Officer Diploma -
ICS College
Accounting & Payroll Diploma -
Trillium College
Administrative Assistant - Business Administration
Business College
Bachelor of Arts - International Economics
University of Adama Mickiewicza