Andonea Stefanidis
Tobermory,ON
Summary
Dynamic Executive Administrative Assistant with a proven track record at Innovative Research Group, adept at streamlining operations and enhancing collaboration. Skilled in meticulous task management and concurrent prioritization, I fostered partnerships that reduced costs while ensuring high-quality project outcomes. Committed to safeguarding confidentiality and optimizing executive workflows.
Efficient Executive Assistant with strong background in managing executive-level administrative tasks and coordinating complex schedules. Proven track record of enhancing office productivity through organizational improvements. Demonstrated proficiency in communication and time management.
Overview
11
11
years of professional experience
Work History
Executive Administrative Coordinator
Innovative Research Group
12.2018 - Current
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Managed complex projects with tight deadlines, ensuring timely completion and high-quality results.
- Optimized workflow within the department by assigning tasks based on individual strengths and skill sets.
- Boosted collaboration between teams with the organization of cross-functional initiatives, leading to increased efficiency.
- .Developed strong partnerships with vendors who provided valuable resources at reduced costs due to effective negotiation strategies.
- .Promoted a positive image of the organization by representing executives at industry events, networking functions, and community engagements.
- Safeguarded confidential information through meticulous record management practices and secure storage solutions.
Executive Assistant
Fruitman Kates LLP
10.2022 - 01.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
Recruiter
Logit Group
02.2014 - 03.2017
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Coordinated schedules to arrange management interviews with applicants.
- Managed high-volume requisitions in a timely manner to meet client staffing needs efficiently.
- Provided exceptional customer service to both candidates and clients, fostering long-term partnerships.
Education
Paralegal Studies
Centennial College
Scarborough, ON04-2018
Legal Administration
Centennial College
Scarborough, ON04-2016
Social Service Worker
Centennial College
Scarborough04-2012
Skills
- Skilled in Concurrent Prioritization
- Meticulous Attention to Detail
- Skilled in Scheduling and Planning
- Detail-Oriented Task Management
Timeline
Executive Assistant
Fruitman Kates LLP
10.2022 - 01.2024
Executive Administrative Coordinator
Innovative Research Group
12.2018 - Current
Recruiter
Logit Group
02.2014 - 03.2017
Paralegal Studies
Centennial College
Legal Administration
Centennial College
Social Service Worker
Centennial College
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