ALLIE ELIZABETH PIKE
Woodland
Summary
Versatile office administrator skilled in HR, accounting, and regulatory compliance. Strong background in payroll management, employee onboarding, and process improvement, driving operational excellence and fostering a compliant and productive workplace environment.
Overview
14
14
years of professional experience
Work History
Office Administrator | HR & Accounting Support
Pike Mechanical, Inc.
Woodland
02.2020 - Current
- Serve as the primary administrative professional supporting company leadership while overseeing daily office operations, payroll, human resources, accounting functions, compliance, and project administration.
- Process employee onboarding and new hire documentation.
- Prepare employee disciplinary documentation and performance records.
- Supported employee relations and enforced company policies.
- Coordinated employee meetings and ensured compliance with policy acknowledgments.
- Administer workers' compensation claims and documentation.
- Ensure compliance with California labor laws, including meal and rest break requirements.
- Maintain employee training and safety records.
- Assist with benefit and employment documentation.
- Process company payroll and maintain employee timecards.
- Review and reconcile employee expense reports.
- Prepare quarterly payroll tax reports.
- Process accounts payable and vendor invoices.
- Record cash receipts and customer payments.
- Reconcile company credit card transactions.
- Perform monthly bank reconciliations.
- Maintained accurate financial records in QuickBooks, supporting timely reporting and decision-making.
- Prepare customer invoices and progress billings.
- Track project billing and payment status.
- Coordinate with general contractors regarding billing corrections and payment applications.
- Follow up on outstanding invoices and collections.
- Maintain project documentation and records.
- Oversaw daily office functions, ensuring smooth operational workflow.
- Answer multi-line phone system and provide customer support.
- Schedule service calls and coordinate technician dispatch.
- Order office and job materials.
- Maintain inventory and office supplies.
- Managed communications with vendors to ensure timely service delivery.
- Support executive leadership with administrative projects.
- Developed forms, checklists, and administrative procedures that streamlined office operations.
- Coordinate employee safety training records.
- Assist with regulatory compliance reporting.
- Support company policy implementation.
- Maintain workers' compensation and incident documentation.
Scheduling Coordinator
Tan Orthodontics
Woodland
08.2018 - 06.2019
- Coordinated daily patient scheduling to optimize provider availability and patient flow.
- Handled incoming calls and provided high-quality customer service to enhance patient satisfaction.
- Collected patient payments and balanced daily transactions.
- Maintained accurate patient records and documentation.
- Supported front office operations by managing administrative tasks for smooth workflow.
Administrative Assistant | Facilities Coordinator | Environmental Health & Safety Officer
PathLogic
West Sacramento
09.2015 - 07.2018
- Coordinated facility operations and provided administrative support to enhance operational efficiency.
- Organized and scheduled meetings to improve communication and collaboration among team members and stakeholders.
- Managed purchasing, inventory, and purchase orders to ensure timely supply and resource availability.
- Managed safety records and ensured compliance with DOT General Awareness regulations.
- Managed hazardous waste documentation and environmental compliance.
- Conducted internal audits and regulatory inspections.
- Coordinated laboratory licensing requirements.
Accessioner
PathLogic
West Sacramento
09.2013 - 09.2015
- Handled cytology and pathology samples in laboratory setting.
- Processed laboratory specimens, ensuring adherence to quality standards.
- Maintained accurate specimen documentation and chain of custody for traceability.
- Assisted with quality assurance procedures to uphold laboratory compliance.
- Utilized multiple laboratory information systems.
Laboratory Assistant
Woodland Healthcare – Department of Pathology
Woodland
10.2012 - 06.2013
- Supported pathology staff by efficiently processing specimens to ensure timely analysis.
- Assisted pathologists during laboratory procedures.
- Prepared slides and laboratory materials.
- Managed laboratory inventory and supplies to maintain optimal operational readiness.
- Performed quality assurance tasks.
- Coordinated specimen send-outs to various laboratories. and documentation.
Education
Diploma - Medical Assistant / Phlebotomy
MTI College
Sacramento, CaliforniaSkills
- Human Resources Administration
- Employee Relations
- Onboarding & offboarding
- Payroll Processing
- Payroll Compliance
- Payroll administration
- Payroll Tax Compliance
- Timecard Management
- Employee Performance Management
- Employee Documentation
- Labor law compliance
- Safety Compliance
- Safety Management
- Policy development
- Accounts payable/receivable
- Receivables Management
- Financial Reconciliation
- Project Financial Management
- Construction Administration
- Contract Compliance
- Vendor Relations
- Supply Chain Management
- Process Improvement
- Office Management
- Scheduling & Dispatch
- Customer service
- QuickBooks proficiency
- Microsoft Office Suite
- Microsoft 365
- Google Workspace
- Adobe Acrobat
- Payroll Systems
- Electronic filing
Timeline
Office Administrator | HR & Accounting Support
Pike Mechanical, Inc.
02.2020 - Current
Scheduling Coordinator
Tan Orthodontics
08.2018 - 06.2019
Administrative Assistant | Facilities Coordinator | Environmental Health & Safety Officer
PathLogic
09.2015 - 07.2018
Accessioner
PathLogic
09.2013 - 09.2015
Laboratory Assistant
Woodland Healthcare – Department of Pathology
10.2012 - 06.2013
Diploma - Medical Assistant / Phlebotomy
MTI College