Alexys Tran
San Jose
Summary
Organized and detail-oriented professional with 5+ years of experience in office administration,
accounts payable/receivable, payroll, and HR support. Skilled in QuickBooks, Microsoft Office
Suite, and process improvement. Adept at managing daily office operations, overseeing employee
records, and providing exceptional customer service. Proven ability to streamline workflows, ensure
compliance, and support organizational goals.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
New Tech Solutions
Fremont
01.2022 - Current
- - Oversaw payroll processing, vendor transactions, and accounts payable, ensuring accuracy and compliance.
- - Assisted with employee onboarding, benefits inquiries, and maintaining confidential personnel records.
- - Processed client invoices and supported accounts receivable by tracking balances and resolving discrepancies.
- - Spearheaded process documentation to streamline office procedures and enhance productivity.
- - Directed office supply management and vendor coordination to maintain daily operations.
- - Enhanced client interactions by promptly addressing inquiries and ensuring customer satisfaction.
- - Proficient in Microsoft Office Suite and adaptable to new technologies, including QuickBooks.
Accounts Payable Specialist
Mastec Utility Services
San Jose
06.2019 - 01.2022
- - Managed full-cycle accounts payable including 3-way invoice matching, reconciliation, and vendor payments.
- - Collaborated with vendors to resolve payment issues and discrepancies, maintaining strong vendor relationships.
- - Supported month-end financial close and audit preparation through organized documentation.
- - Coordinated with accounting to ensure accurate posting of financial records.
- - Implemented documentation systems that improved efficiency and reduced errors.
Administrative Assistant
Mastec Utility Services
San Jose
01.2019 - 06.2019
- - Assisted in recruitment, onboarding, and maintaining employee files to ensure compliance with labor laws.
- - Conducted payroll administration, ensuring accuracy and timeliness of compensation.
- - Provided executive-level support by managing senior leadership calendars and scheduling.
- - Coordinated office services and managed inventory to support operational efficiency.
- - Utilized Microsoft Office Suite for supply tracking, payroll, and reporting.
Skills
- Office Management & Administration
- Accounts Payable & Accounts Receivable
- QuickBooks
- Microsoft Office Suite (Excel, Word, Outlook)
- Vendor & Client Relations
- Process Documentation & Workflow Optimization
- Strong Organizational & Communication Skills
Timeline
Administrative Assistant
New Tech Solutions
01.2022 - Current
Accounts Payable Specialist
Mastec Utility Services
06.2019 - 01.2022
Administrative Assistant
Mastec Utility Services
01.2019 - 06.2019