Zoreh Esma
Toronto,Canada
Summary
Dedicated Document Controller with extensive experience in supporting engineering and management teams in project delivery and configuration management. Proficient in reviewing documents, ensuring adherence to company processes and client requirements, and skilled in using Product Data Management (PDM) tools.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Document Controller
Parsons
Toronto, Canada
08.2024 - Current
- Implemented document control and data management solutions, focusing on records management and compliance
- Developed and upheld document control procedures, streamlining processing and data accuracy
- Managed documents through all project phases, ensuring adherence to control requirements
- Organized data distribution systems to meet client, project, and supplier needs
- Verified retention, cataloging, and storage of documents for closeout
- Assisted users with locating electronic information and mentored junior staff on project procedures
Document Controller
Hitachi Rail
Toronto, Canada
01.2024 - 08.2024
- Managed collection and registration of technical documents, ensuring accuracy and timeliness
- Prepared and verified document transmittal sheets for effective communication
- Utilized document management systems for daily operations and quality control
- Safeguarded sensitive information and maintained confidentiality protocols
- Organized project documentation, including RFIs, DCNs, NCRs, and drawings
- Supported verification, registration, and filing of incoming and outgoing documents
- Collaborated with project team for effective documentation control
- Contributed to audit verification efforts for document accuracy
- Managed records of document transmittals for efficient communication
- Provided support on document control practices to project participants
- Integrated client-specific document requirements with Hitachi practices
- Reviewed and formatted documents to match project standards
Document Controller Specialist
Negoo Group
Toronto, Canada
04.2019 - 01.2024
- Championed diversity & inclusion initiatives within the Document Management group
- Supported project participants in adhering to project procedures and utilizing the Electronic Document Management System (EDMS) for capturing project documents
- Coordinated the creation, review, approval, and distribution of various project documents, ensuring compliance with company standards and regulatory requirements
- Conducted audits to ensure accuracy of document management attributes in the EDMS
- Managed the handling, uploading, and organization of engineering, contractor/vendor, client documents, and project emails in the EDMS, including Meta Data
- Generated reports from the EDMS, including engineering status, vendor/contractor document submission status, progress measurement, review cycles, and assisted in expediting internal reviews
- Provided document management support to project participants, including external users such as bidders, vendors, contractors, consultants, and clients
- Assisted the lead document controller in training other document controllers and project support coordinators
Document Controller lead
Tehran Municipality
01.2012 - 12.2018
- Led a project using Aconex to digitize historical documents, enhancing accessibility and reducing physical storage needs
- Developed and maintained a comprehensive document management system, ensuring accuracy, compliance, and easy retrieval
- Conducted regular quality audits and inspections, identifying, and addressing compliance issues and process improvements
- Collaborated with cross-functional teams to update and maintain quality standards documentation
- Trained teams on document control procedures and systems
- Implemented and monitored a version control system for critical documents, reducing errors and improving information accuracy
Engineer support and process Specialist
Anil
01.2010 - 01.2012
- Administered the document control system, maintaining accurate and up-to-date records of all project-related documents
- Developed and implemented document control procedures, ensuring adherence to industry standards and best practices
- Conducted training sessions for project team members on document management processes and tools
- Facilitated communication between internal departments and external stakeholders regarding document requirements and submissions
- Collaborated with cross-functional teams to facilitate document workflows, expediting review cycles and approvals
- Prepared regular reports on document status, submission progress, and compliance metrics
Education
Master Degree - Construction Management
Azad University Science And Research Branch
Skills
- Proficient in electronic document management systems (Aconex, SharePoint, ProjectWise, Teamcenter, Unifier) with advanced abilities in MS Office Suite (Outlook, Word, Excel, Visio)
- Skilled in process auditing, with strong organizational, multitasking, and prioritization skills
- Excellent written and verbal communication, with proven interpersonal abilities
- Detail-oriented with a deep understanding of document management systems and engineering processes
- Quick learner of new software tools and adaptable to dynamic project need
Certification
- SharePoint Advanced: Document Creation and Automation
- ISO 9001 quality Certification
- Document Management
- WHMIS (GHS) Training
- Electronic Document Management System (EDMS)
- Risk Management Specialized (ASQ)
- JHSC Certification
References
References available upon request.
Trainingandcertificates
- SharePoint Advanced: Document Creation and Automation
- ISO 9001 quality Certification
- Document Management
- WHMIS (GHS) Training
- Electronic Document Management System (EDMS)
- Risk Management Specialized (ASQ)
- JHSC Certification
Timeline
Senior Document Controller
Parsons
08.2024 - Current
Document Controller
Hitachi Rail
01.2024 - 08.2024
Document Controller Specialist
Negoo Group
04.2019 - 01.2024
Document Controller lead
Tehran Municipality
01.2012 - 12.2018
Engineer support and process Specialist
Anil
01.2010 - 01.2012
Master Degree - Construction Management
Azad University Science And Research Branch
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