Summary
Overview
Work History
Education
Skills
Certification
Interests
Timeline
Generic

Zhiyuan Lin

Toronto

Summary

Dynamic Office Administrator with proven organizational skills at Oriental Plaza (Pty) Ltd., adept at streamlining administrative processes and enhancing document management. Demonstrated analytical abilities in tender preparation at China Civil Engineering Construction (Pty) Ltd., ensuring compliance and accuracy in submissions. Committed to fostering effective communication and supporting team productivity.

Overview

1
1
year of professional experience
2
2
Certifications
2
2
Languages

Work History

Office Administrator

Oriental Plaza (Pty) Ltd.
07.2018 - 12.2018
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.

Tendering Department Assistant

China Civil Engineering Construction (Pty) Ltd.
06.2018 - 07.2018
  • Tender Research & Identification
    Monitor tender portals or notices for new opportunities.
    Gather relevant tender documents and ensure they are up to date.
  • Document Preparation
    Assist in compiling the required documents (e.g., company profiles, certificates, references, pricing schedules).
    Format and proofread proposals and ensure they meet tender requirements.
  • Bid Coordination
    Liaise with various departments (e.g., finance, legal, technical teams) to gather input for the bid.
    Track deadlines and submission timelines.
    Maintain tender trackers or logs.
  • Compliance Checking
    Ensure all submissions comply with the tendering authority’s instructions (formatting, signatures, certifications, etc.).
    Cross-check documents for errors or missing information.
  • Submission Support
    Assist in the online or physical submission of the final bid.
    Organize internal reviews and approval processes before submission.
  • Post-Submission Follow-up
    Track submitted tenders and assist in responding to clarifications or post-bid requirements.
    Maintain records of all tender submissions and outcomes.

Education

Bachelor of Commerce - Economics And Finance

University of Toronto
Toronto
05.2001 -

Skills

    Analytical skills

    Organizational skills

    Interpersonal communication

    Bookkeeping

    Decision-making

    Document management

    Technical support

    Spreadsheet development

    Problem-solving

    Office administration

Certification

IELTS

Interests

  • Guitar (Trinity Rockschool Grade 5)
  • Chess (1450 rating on chesscom)

Timeline

Office Administrator

Oriental Plaza (Pty) Ltd.
07.2018 - 12.2018

Tendering Department Assistant

China Civil Engineering Construction (Pty) Ltd.
06.2018 - 07.2018

IELTS

08-2017

Bachelor of Commerce - Economics And Finance

University of Toronto
05.2001 -

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Zhiyuan Lin