ZAWAR AHMED
Vaughan,ON
Summary
Reliable professional with a background in data imaging and cataloging. A highly organized Document Imaging Specialist with exemplary understanding of the latest regulations and well-trained in maintaining quality while meeting established production rates. Determined, polished and willing to go the extra mile to complete tasks.
Overview
12
12
years of professional experience
Work History
Document Imaging Specialist
Iron Mountain Canada
06.2016 - Current
- Preparing source data for computer entry by compiling, in-bounding, sorting, scanning, updating, mailing, and establishing entry priorities
- Managed to work at a maintained pace to meet generation rates while creating quality work
- Compiled, sorted, and verified digital data against source documents
- Obtained scanned records and uploaded into company databases
- Verified information in computer system to check for updated data and accuracy
- Ability to operate large and wide image scanners efficiently
- Performed quality control and quality assurance on the scanned images
- Enter data and records with over 95% accuracy rate
- Analyzing data errors, reporting problems with data, and checking source document for accuracy
- Monitored activities to assess compliance with records policies and document management regulations
- Identified process gaps, determined solutions, and implemented updates to drive efficiency improvements
- Obtained and processed daily reoccurring and projects reports using KOFAX and DCS software.
Records Assistant
Simcoe Muskoka District Health Unit
09.2023 - 12.2023
- Enhanced records accuracy by diligently organizing and updating physical and digital files.
- Streamlined office operations through efficient handling of records requests, retrieval, and distribution.
- Collaborated with cross-functional teams to ensure seamless records management and compliance with policies.
- Trained new employees on proper record retention procedures, ensuring consistency across the department.
- Minimized errors by diligently cross-referencing records against established guidelines before storing them in their designated locations.
- Improved information management processes by streamlining data collection and storage methods.
- Conducted regular audits of information systems, identifying areas for improvement and implementing necessary changes.
- Improved record accuracy by meticulously reviewing and updating files in a timely manner.
- Enhanced file retrieval efficiency by maintaining a well-organized and easily navigable filing system.
- Generated reports from database systems to track records.
- Coordinated with various departments to support cross-functional needs.
- Created a user manual detailing the usage of the Access database for record-keeping and management. Additionally, also organized user testing sessions with individuals to ensure a proficient adaptation to the database.
- Maintained strict confidentiality and security protocols, safeguarding sensitive agency information from unauthorized access.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies on the 82 boxes project that underwent for digitization.
Records Assistant
Simcoe Muskoka District Health Unit
11.2022 - 12.2022
- Performed Records management operations i.e., identification, classification, dissemination, disposal, and digitization
- Ensure document management and employee support in managing office records
- Deliver administrative support in managing and maintaining records
- Create, collect, and organize reports, documents, and files
- Coordinates with other departments within the agency for the maintenance of records, reports, and documents
- Assisted with cataloging, handling, and maintenance of historical archival records
- Establish compliance with company processes and policies
- Helped with accession and destruction of records according to the agency’s terms, conditions, and policies
- Organized and compiled the data on company’s software
- Managed and maintained active and inactive records by creating a system convenient for other associates and managers to search and log in the system on daily basis
- Maintained and rectified the accession and destruction list of all the records in the records room
- Assisted in creation of a plan for the formation of an Access Data base for the all the records in the agency
- Supervised and lead a team of 5 associates on the first ever agency’s digitization project of more than 150 banker’s boxes of records
- Documented a plan to optimize the quality assurance of the digitization project in an efficient manner and was able to achieve the target before the deadline
- Ability to work independently with minimal supervision
- Communicated with the vendor about the discrepancies found after performing the quality assurance on the received documents
- Handled highly confidential records and multi-media resources.
Promoter
Crown Ways Limousine Inc
08.2015 - 04.2016
- Handled the queries and problems of the customers and solved them in an appropriate manner and worked with the customers on a one-on-one basis
- Reviewed and organized schedules along with intriguing to improve
- Assessed and monitored hundreds of transactions daily
- Entrusted to manage and supervise the office on several occasions
- Attended one on one coaching sessions with staff to discuss professional growth within the business
- Experienced in receivable and outgoing shipments, invoicing, preparing deposits and reconciliations
- Cold called potential customers and maintained above average conversion rate on leads
- Formulated plans to expand business operations and grow overall territory and client base.
Business Development Coordinator
STAR IMPEX
05.2012 - 08.2014
- Develop new and maintain existing customer relationships
- Seek customers in company target markets through research and direct contact with potential customers
- Develop and maintain relationships with equipment vendors and engineering technology providers
- Solicit customer feedback through the project proposal and execution phases
- Maintained customer database, ensuring prospective clients are accurately entered and follow ups are scheduled
- Helped with creation and implementation of sales campaigns and fundraising efforts
- Developed clientele by networking to find new customers and generate lists of prospective clients
- Trained successful business development personnel to optimize marketing performance and learn industry.
Education
Certification in Business Management -
The Education Centre
Karachi, Pakistan03.2012
Advanced Diploma -
Computer Collegiate
Karachi, Pakistan07.2011
High School Diploma -
Pakistan Ship-owners Government College
Karachi, Pakistan05.2010
Skills
- Data Representation
- Records Management
- Compliance Understanding
- Archiving Skills
- Proficient in KOFAX and DCS
- Log Updating
- Project Support
- Electronic Document Preparation
- Database Administration
- Team Building
- Quality Assurance
- Critical Thinking
- Data Management
- Organizational Skills
- Microsoft Office
- Training & Development
- Supervision & Leadership
- Relationship Building
- Data collection
- Inventory Management
Languages
English
Full Professional
Urdu
Native or Bilingual
Hindi
Native or Bilingual
Punjabi
Professional Working
References
REFERENCES AVAILABLE UPON REQUEST
Timeline
Records Assistant
Simcoe Muskoka District Health Unit
09.2023 - 12.2023
Records Assistant
Simcoe Muskoka District Health Unit
11.2022 - 12.2022
Document Imaging Specialist
Iron Mountain Canada
06.2016 - Current
Promoter
Crown Ways Limousine Inc
08.2015 - 04.2016
Business Development Coordinator
STAR IMPEX
05.2012 - 08.2014
Certification in Business Management -
The Education Centre
Advanced Diploma -
Computer Collegiate
High School Diploma -
Pakistan Ship-owners Government College
Similar Profiles
Denis St. OngeDenis St. Onge
Transportation Coordinator at Iron Mountain CanadaTransportation Coordinator at Iron Mountain Canada
Mary DonnachieMary Donnachie
Receptionist/Administration at Iron MountainReceptionist/Administration at Iron Mountain
Michael PerrymanMichael Perryman
CDL Delivery Driver at Iron MountainCDL Delivery Driver at Iron Mountain