Zahida Hussain
Artesia
Summary
Experienced office management and administrative professional with over 17 years of success optimizing productivity, efficiency, and service quality across diverse environments. Strengths include multi-tasking abilities, strong communication skills, and proficiency in managing diverse teams. Significant contributions made to previous roles include improving organizational systems, and effectively handling multiple tasks concurrently under pressure.
Overview
17
17
years of professional experience
Work History
Office Manager / Executive Administrative Assistant
CGI Technologies and Solutions Inc.
Los Angeles
11.2021 - 07.2022
- Key point of contact and corporate liaison for a major international IT firm, supporting senior executives and ensuring operational efficiency.
- Manage complex domestic and international travel arrangements for executives.
- Process expenses and reimbursements.
- Create executive-level PowerPoint presentations.
- Schedule and coordinate high-level meetings.
- Maintain company-wide contact lists and online records via SharePoint.
- Facilitate web conferencing and oversee concurrent meetings.
- Approve expense reports and prepare spreadsheets for strategic planning.
- Disseminate internal communications and company-wide notifications.
- Organize training sessions, Town Halls, team-building events, and annual corporate meetings.
- Provide comprehensive administrative support to ensure a productive and organized work environment.
- Provided HR support, including onboarding and offboarding tasks: prepared documentation, organized orientations, and managed termination procedures.
Office Manager / Executive Administrative Assistant
CGI Technologies and Solutions Inc.
Los Angeles
12.2014 - 05.2020
- Managed complex domestic and international travel arrangements for senior executives.
- Processed expense reports and reimbursements.
- Utilized eProcurement platforms to track and manage inventory efficiently.
- Created PowerPoint presentations for executive-level meetings.
- Coordinated calendars, scheduled meetings, and facilitated web conferences.
- Maintained company-wide contact lists and managed online records via SharePoint.
- Prepared meeting spreadsheets and approved expense reports.
- Disseminated company-wide communications and coordinated multiple concurrent meetings.
- Ensured a highly organized and efficient work environment for all staff.
- Provided HR support, including onboarding and offboarding tasks: prepared documentation, organized orientations, and managed termination procedures.
- Facilitate web conferencing and oversee concurrent meetings.
Administrative/Receptionist / Hostess / Moderator
Assistance in Marketing Los Angeles
Los Angeles
05.2005 - 12.2014
- Assist clients as they enter the office and via phone.
- Facilitate interaction between staff and clients, email, and correspond with clients.
- Aid with the planning and execution of all daily client requirements.
- Moderate focus groups.
- Supervise temporary employees.
- Provide all other general administrative support.
Education
Bachelor of Arts - Psychology
California State University Channel Islands
Camarillo, CA05.2025
Some College (No Degree) - Business Administration, Psychology
California State University Los Angeles
Los Angeles, CASkills
- Team building and workflow planning
- Team collaboration
- Research methodology
- Effective communication
- Time management and multi-tasking
- Market research and analysis
- Policy modification and documentation
- Contract negotiation and administration
- Performance improvement strategies
- Database management and control
- Microsoft Office Suite proficiency
- WebEx and SharePoint expertise
- Oracle eProcurement knowledge
Accomplishments
- Provided full meeting support, including preparation of materials and minute-taking.
- Streamlined organizational systems for payment collections, A/P & A/R, deposits, and recordkeeping.
- Aggregated and analyzed data on administrative costs to assist with budget preparation for corporate leadership.
Languages
Bengali
Professional
Timeline
Office Manager / Executive Administrative Assistant
CGI Technologies and Solutions Inc.
11.2021 - 07.2022
Office Manager / Executive Administrative Assistant
CGI Technologies and Solutions Inc.
12.2014 - 05.2020
Administrative/Receptionist / Hostess / Moderator
Assistance in Marketing Los Angeles
05.2005 - 12.2014
Bachelor of Arts - Psychology
California State University Channel Islands
Some College (No Degree) - Business Administration, Psychology
California State University Los Angeles
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