- Rock Climbing
- Hiking
- Coding and Programming
- Sketching and drawing
Zack Stevens
Santa Rosa
Summary
Detail-oriented administrative professional with 5+ years of experience in project coordination, data management, and multi-system workflows. Proven ability to manage documentation, ensuring accurate records, while collaborating with cross-functional teams to support project goals. Skilled in developing streamlined processes, coordinating with vendors, and providing support to technical teams in fast-paced environments. Proficient in Microsoft Office 365 (Word, Excel, Outlook) and automation tools to enhance accuracy and efficiency.
Overview
5
5
years of professional experience
Work History
Office Coordinator
Sonoma County Behavioral Health
10.2024 - 03.2025
- Manage multi-line phone systems, coordinate appointments, and maintain accurate client records
- Serve as the primary point of contact for clients, ensuring clear communication with various internal teams to address scheduling, follow-ups, and translation services
- Support data entry and records management to ensure data integrity across multiple systems
Administrative Assistant
Recology Sonoma Marin
10.2023 - 10.2024
- Supported multiple departments by preparing reports, managing high-volume correspondence, and ensuring accurate data entry
- Coordinated and adjusted meeting schedules, resolving conflicts to maintain operational efficiency
- Tracked and updated database records to ensure accuracy and alignment with company standards
SKU Coordinator
HERBL Solutions
09.2021 - 06.2023
- Developed automated solutions using Excel VBA to streamline data entry, reporting, and compliance tasks, improving workflow efficiency
- Developed a tool for mass updates to product data across systems, reducing manual audits and improving operational efficiency
- Coordinated with vendors, internal teams, and regulatory bodies to resolve issues and ensure data integrity
- Acted as a central point of contact, tracking project progress and supporting cross-functional teams
- Created reports to track product inventory and performance, providing insights to leadership
Inventory Control Clerk
HERBL Solutions
09.2020 - 09.2021
- Managed inventory records and ensured compliance with state regulations
- Prepared reports on inventory levels and discrepancies, providing actionable insights to management
- Coordinated with supply chain teams and vendors to track shipments and resolve issues
Warehouse Operations Admin
HERBL Solutions
05.2020 - 10.2020
- Maintained organized records for product movement, ensuring timely communication across departments
- Supported administrative tasks including filing, scheduling, and managing documentation
- Ensured accurate data entry and maintained detailed tracking spreadsheets for operational records
METRC Desk Clerk
HERBL Solutions
01.2020 - 04.2020
- Managed state-mandated product tracking records using METRC, ensuring full compliance with regulatory standards
- Maintained detailed documentation of product movements, working closely with operations teams to ensure accurate reporting
- Provided administrative support, including data entry, report generation, and coordinating between departments
Education
General Education -
Santa Rosa Junior College
Santa Rosa, CA06.2016
Skills
- Proficient in Microsoft Office Suite
- Project Coordination
- Data Management Proficiency
- Python-based Automation Solutions
- Scheduling & Task Prioritization
- Documentation Management
- Vendor Management
- Process Optimization Skills
- Data Management
Accomplishments
- Developed automation solutions that synchronized product data across three inventory and CRM platforms, improving data consistency and accuracy. Created automated reporting to identify and resolve product data discrepancies, increasing operational efficiency.
- Led a major inventory reconciliation effort between JDA and METRC, California's state compliance system. Investigated anomalies over several months, traced transactions across multiple platforms, and compiled a final report for the Department of Cannabis Control to resolve ghost inventory discrepancies through mass adjustments.
Interests
Timeline
Office Coordinator
Sonoma County Behavioral Health
10.2024 - 03.2025
Administrative Assistant
Recology Sonoma Marin
10.2023 - 10.2024
SKU Coordinator
HERBL Solutions
09.2021 - 06.2023
Inventory Control Clerk
HERBL Solutions
09.2020 - 09.2021
Warehouse Operations Admin
HERBL Solutions
05.2020 - 10.2020
METRC Desk Clerk
HERBL Solutions
01.2020 - 04.2020
General Education -
Santa Rosa Junior College
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