Zachary Flores
Oceanside
Summary
Customer focused Administrator with experience supporting 200+ personnel across multiple regions including San Diego, Yuma, Bridgeport, 29 Palms, Miramar, and Barstow. Skilled in project planning and management of complex programs, integrating requirements, and ensuring compliance across 8 programs. Adept at process innovation, including implementing a SharePoint-based document tracker to streamline records management and routing while maintaining responsibility for all sensitive information. Experienced in training and onboarding personnel within a disciplined framework while meeting strict timelines. Proficient in Excel, Word, SharePoint, Outlook, Adobe Acrobat, and PowerPoint, with strong interpersonal skills and a focus on confidentiality and data integrity.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Administrative Specialist
U.S. Marine Corps
Oceanside, CA
04.2021 - 04.2025
- Administered daily operations across 8 programs, ensuring compliance with federal and military regulations while coordinating with leadership and cross-functional teams
- Implemented a SharePoint-based document tracker to streamline routing processes, reduce manual handling, and improve records efficiency while enhancing problem-solving capabilities across programs.
- Supported over 200 personnel across multiple installations by managing workflow, resource allocation, and project milestones
- Conducted inspections and audits across multiple programs, ensuring adherence to established processes and regulatory requirements
- Trained and onboarded new personnel on program procedures, tools, and compliance standards while supporting team integration and development
- Developed and maintained electronic and hardcopy reports, ensuring accuracy, confidentiality, and timely delivery of sensitive information
- Collaborated with project managers, line managers, and stakeholders to identify issues, implement solutions, and maintain operational efficiency
- Maintained secure handling of sensitive records while consistently meeting strict deadlines in a fast-paced environment
Education
Bachelor of Science - Construction Management
Miracosta College
Oceanside, CASkills
- Project Administration & Coordination
- Program Oversight & Compliance
- Records Management & Document Control
- Process Innovation & Implementation
- Training & Staff Development
- Data Analysis & Reporting
- Stakeholder Communication & Coordination
- Project Tracking & Milestone Management
- Tools: Excel, Word, SharePoint, Outlook, Adobe Acrobat, PowerPoint
Accomplishments
- Coordinated and processed 98+ employee relocation and travel transactions, ensuring timely onboarding and operational readiness
- Managed and processed 300+ travel authorizations and expense reports totaling over $221K, ensuring accuracy and compliance with organizational policies
- Monitored and managed corporate credit card program compliance, increasing user participation from 40% to 71% while reducing risk of misuse and delinquency
- Conducted and supported 8 compliance inspections, achieving near-perfect results
- Awarded the Navy and Marine Corps Achievement Medal for exceptional performance, leadership, and operational impact across a multi-location organization
Certification
Project Management Certificate – Coursera
Timeline
Administrative Specialist
U.S. Marine Corps
04.2021 - 04.2025
Bachelor of Science - Construction Management
Miracosta College