Yvette Donato
Vaughan,ON
Summary
Experienced and senior administrative professional with a proven track record of optimizing office functions and providing comprehensive support to executive teams. Efficiently manages schedules, correspondence, and meeting logistics, consistently contributing to organizational success. Highly collaborative individual who easily adapts to changing needs and remains committed to delivering exceptional administrative support.
Overview
12
12
years of professional experience
Work History
Executive Administrative Assistant
Weber Stephen Canada
07.2017 - Current
- Provide executive level support to the GM and Senior Executive Leadership Team to include scheduling and calendar management, sales and marketing reporting, expense reports ensuring optimal time management and prioritization for productivity.
- Ensure smooth functioning of Grill Academy events, including coordination of event staff, sourcing and developing materials, ad-hoc solutions, conflict calendar resolution.
- Assist marketing team with online media events and promotions to increase ticket sales and product interest.
- Collaborate with cross-functional teams, sales -marketing in expediting project completion times and enhancing overall efficiency.
- Disseminate monthly retailer and Grill Academy reports to sales team, Grill Academy staff and other relevant employees
- Facilitated successful in house office events, including conferences and workshops, through team planning, coordination, and execution of logistics.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Boosted client satisfaction by providing exceptional customer service through timely responses to inquiries
- Ensure smooth daily operations by maintaining office supplies -services inventory and anticipating needs for Grill Academy as well as the needs of the corporate and warehouse offices.
- Support HR Director with initiatives by coordinating interviews and assisting with new hire orientations.
Project Administrative Assistant
HBNG -Maystar Group
04.2014 - 05.2017
- Contributed to successful project delivery by creating comprehensive meeting minutes and action item lists for prompt followup.
- Responsible for daily office administration, including welcoming visitors, organization and preparedness for general staff and executive meetings, ordering all supplies and requirements for meetings and general office
- Provided valuable support during the project bidding process by preparing detailed proposals, contributing to winning contracts.
- Assisted Project managers in tracking budget expenditures and identifying areas for cost optimization.
- Maintained compliance with company policies and industry regulations throughout the entire duration of each project assignment.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Executive Assistant
Food Banks Canada
03.2013 - 03.2014
- Provided executive level support to the Executive Director and Leadership Team
- Raised funds and awareness through social media and quarterly food bank events through team volunteer service throughout the province
- Responsible for the planning and logistics for the Executive Director's successful television segment of Undercover Boss Canada 2014
- Anticipated needs for upcoming corporate cycle commitments, meetings, and initiatives
- First point of contact for all Board and Member Council support including meeting schedules, notices, meeting packages,
- Ensured timely administration of annual membership renewal process and members.
- Managed executive calendars, scheduling meetings, travel arrangements, logistics for Board members and staff during visits.
- Supported Manager Finance and Operations which may include Audit/Finance reporting, invoice reconciliation, bank deposits
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Proactively identified areas requiring attention or improvement aligning priorities.
Education
Bachelor of Arts - Political Science, French Language Studies
York University
TRREB License - Toronto Real Estate Board
Seneca College
Toronto, ONSkills
- Proficient in MS Office, Google Workspace, Sharepoint, CRM
- Meeting and event planning and coordination; travel coordination expert
- Strong sales and expense reporting
- High-level multitasking and problem solving skills
- Strong vendor-customer service retention
- Expert time management skills deadline oriented approach
- Professional communication - interpersonal skills, french language skills
Languages
English
Professional Working
French
Limited Working
Timeline
Executive Administrative Assistant
Weber Stephen Canada
07.2017 - Current
Project Administrative Assistant
HBNG -Maystar Group
04.2014 - 05.2017
Executive Assistant
Food Banks Canada
03.2013 - 03.2014
Bachelor of Arts - Political Science, French Language Studies
York University
TRREB License - Toronto Real Estate Board
Seneca College
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