Yuliia Tomak

• Supporting VPs of Client Experience, Community, Sponsorship &Brand and Business Partner Marketing handling calendar by prioritizing appointments and requests, resolving calendar conflicts and negotiating rescheduling.
• Assisting in keeping track of monthly financials for ongoing projects.
• Collaborating with teams to track project deliverable.
• Coordinating travel identified by arranging complex and detailed travel itineraries and documents for travel-related meetings.
• Processing invoices and providing training to team members on the required procedure
• Consolidating and executing expense reports for executives
• Establishing and maintaining confidential records. distribution lists, organization chart, ensuring confidentiality and maintaining contact databases for each executive team.
• Driving and owning key team activities, events, and initiatives (all-hands/town hall meetings, team meetings, client lunches/dinners etc.)

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Executed record filing system to improve document organization and management.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Recorded expenses and maintained accounting records.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Offered technical support and troubleshot issues to enhance office productivity.
• Recorded and tracked operational expenses to identify and eliminate wasteful spending.
• Assisted development and implementation of new administrative procedures.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

• Handled confidential and sensitive information with discretion and tact.
• Organized and coordinated conferences and monthly meetings.
• Used advanced software to prepare documents, reports, and presentations.
• Facilitated training and onboarding for incoming office staff.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

• Followed industry professionals to learn appropriate methods for solving issues and best practices for task completion.
• Documented observations and permanent records to record job specifics, challenges and requirements for end reporting.
• Gathered information to research consumer spending patterns to contribute to ongoing projects/research.
• Worked in team environment to maintain high levels of productivity.
• Collaborated on group projects to complete professional deliverables.