Yujia Quan
Halifax,NS
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level [Job Title] position. Ready to help team achieve company goals.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Chester Service
07.2022 - 03.2024
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Self-motivated, with a strong sense of personal responsibility.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Learned and adapted quickly to new technology and software applications.
- Strengthened communication skills through regular interactions with others.
Administrator
Ricing Concept
06.2016 - 03.2019
- Created and managed project plans, timelines and budgets.
- Optimized customer experience by delivering superior services and effectively troubleshooting issues.
- Collected, validated, and distributed information to employees.
- Troubleshot employee concerns and recommended corrective actions to resolve issues.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Networked with industry professionals to exchange best practice knowledge and stay abreast of latest developments.
- Frequently inspected production area to verify proper equipment operation.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Educated staff on organizational mission and goals to help employees achieve success.
- Targeted new customers to grow geographic reach and increase revenue.
- Paid attention to detail while completing assignments.
- Worked flexible hours across night, weekend, and holiday shifts.
- Self-motivated, with a strong sense of personal responsibility.
- Passionate about learning and committed to continual improvement.
- Strengthened communication skills through regular interactions with others.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
Business Assistant, Accounting Department
Simple Way
06.2018 - 09.2018
- Expedited month-end closing procedures by accurately recording journal entries and preparing necessary documentation.
- Assisted in payroll processing using [Type] system.
- Safeguarded company assets through meticulous maintenance of balance sheet accounts reconciliation on a monthly basis.
- Input and audited data entries into spreadsheets.
- Assisted in tax filing preparations, gathering essential documents, researching relevant regulations, ensuring compliance, and avoiding penalties or fines.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Education
Bachelor of Arts - Accounting
York University
Toronto, ON04.2022
Skills
- Social Media and Promotions
- Proofreading
- Budget Tracking
- Payroll and budgeting
- Documentation And Reporting
- Calendar Management
- Project Planning
- Social Media Updating
- Marketing
- Invoice Processing
Languages
English
Professional Working
Chinese (Mandarin)
Native or Bilingual
Timeline
Administrative Assistant
Chester Service
07.2022 - 03.2024
Business Assistant, Accounting Department
Simple Way
06.2018 - 09.2018
Administrator
Ricing Concept
06.2016 - 03.2019
Bachelor of Arts - Accounting
York University
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