Maha Sayed

Experienced and versatile professional with over 20 years of success in healthcare and finance, and a Canadian nationality. Brings 7 years of hands-on clinical operations expertise as an executive assistant to the head of the operating room and 15 years in senior-level finance and management roles. Known for handling high-volume administrative functions with precision, supporting multidisciplinary teams, and streamlining operations in fast-paced, complex environments.

Demonstrated excellence in supporting senior executives in both clinical and corporate settings. Skilled in calendar management, executive communication, project coordination, and maintaining confidentiality with professionalism. Deep expertise in accounting and financial operations, including reporting, general ledger management, and financial systems such as Oracle, JDE, Yardi, QuickBooks, and Concur. Highly organized with strong multitasking abilities, a sharp eye for numbers, and outstanding customer relations and event planning skills.

Senior Financial Analyst 11/2023 to present
West Fraser Inc., Vancouver, Canada

• Monitor budgets and generate financial reports for executive-level review.
• Coordinate cross-functional planning efforts across multiple corporate divisions.
• Support senior executives with day-to-day office management and strategic decision-making.
• Streamline internal planning processes, enhancing operational efficiency.
• Organize and lead executive-level meetings, including agenda creation and follow-up on action items.
• Deliver key financial data and analysis to support high-level business decisions.
• Manage monthly, quarterly, and annual financial reporting processes.
• Oversee expense reconciliation and purchase order (PO) management.
• Prepare complex bank reconciliations and reconcile balance sheet accounts.
• Analyze account variances and support the Controller in the month-end and year-end close.
• Prepare and file monthly and quarterly GST and PST returns.
• Facilitate clear and consistent communication across multiple teams.

Financial Analyst 02/2020 to 10/2023
Cynterra Group, Vancouver, Canada

• Managed full-cycle accounting for four active companies, including daily cash flow, AP/AR, and bank reconciliations.
• Supported the Controller with financial oversight, staff mentoring, and training.
• Assisted in the preparation and execution of IFRS audits and ensured compliance with accounting standards.
• Handled complex government filings, tax remittances, and investor relations schedules.
• Contributed to new company setups, insurance tracking, and property-related accounting.
• Prepared monthly and quarterly financial reports for shareholders and senior management.
• Led AP functions: processed high-volume invoices, matched purchase orders, and ensured accurate payments.
• Managed ACH and cheque payment runs across all companies and currencies.
• Ensured invoice approvals, followed up with purchasing on discrepancies, and avoided duplicate payments.
• Maintained AP sub-ledgers, reconciled with general ledger, and managed accruals and outstanding cheques for audits.
• Conducted vendor statement reviews, resolved discrepancies, and maintained timely vendor communications.
• Participated in process improvement initiatives and operational best practices.
• Provided budgeting assistance, ledger reviews, and accounting issue research for compliance and reporting accuracy.

Property Administrator 12/2016 to 12/2020
City Square Property Holdings Inc. (Colliers), Vancouver, Canada

• Produced AR reports, participated in collections meetings, and tracked tenant arrears and follow-up actions.
• Reviewed and coded invoices, ensuring approvals were in place for timely AP processing.
• Prepared monthly financial reports for controllers and stakeholders for assigned properties.
• Performed daily bank reconciliations, investigated discrepancies, and ensured ledger accuracy.
• Initiated tenant payment reminders and maintained records of communication.
• Reconciled monthly subledgers with GL accounts, resolving variances.
• Provided accounting admin support across departments and responded to vendor inquiries.
• Assisted as front desk receptionist during peak periods or events.
• Ensured accurate and timely delivery of monthly financial reporting.

Administrative Assistant / Bookkeeper 12/2013 to 12/2016
Pacific Office Solutions, Vancouver, Canada

• Handled full-cycle bookkeeping: general ledger entries, account reconciliations, and financial reports.
• Processed payroll (biweekly/monthly), filed government documents (GST, PST, T4s, ROEs, WCB).
• Performed AP using three-way match and processed vendor payments.
• Managed client billing, followed up on outstanding accounts, and prepared financial statements.
• Maintained accurate payroll and employee records with timely updates to reflect changes.
• Supported diverse client businesses with tailored accounting and payroll solutions.

Executive Assistant 10/2012 to 10/2013
ROE Logistics, Vancouver, Canada

• Processed shipping and receiving orders, prepared invoices, and coordinated courier pickups.
• Maintained and updated customer billing records, responded to complaints, and resolved order issues.
• Interacted with internal departments (sales, accounting, logistics) to ensure order accuracy and client satisfaction.
• Reviewed and confirmed order completeness, maintained inventory records, and ensured accurate payments.